执行助理
Executive Assistant
关于公司：
20多年来，公司一直与南新威尔士州的房主、市政厅、开发商、建筑师、承包商和测量师合作。公司提供现场废水管理、雨水质量管理和山火风险评估的专业知识。
我们正在寻找一位积极主动、注重细节且有主见的个人加入我们的团队，担任虚拟行政助理。这个远程职位涉及提供高管和行政支持，监督多个业务的任务、项目和沟通。
职责：
行政支持
- 管理总经理的日程，安排会议和协调预约。
- 安排旅行计划、行程和住宿。
- 整理和维护文件、文档和报告。
项目管理
- 使用Monday.com跟踪时间表、任务和交付成果。
- 协助协调环境研究项目并按时完成。
- 监控进度并向总经理定期汇报。
沟通
- 撰写、校对和编辑电子邮件、报告和演示文稿。
- 管理沟通，确保及时响应和跟进。
- 准备会议议程并准确记录会议纪要。
研究与数据
- 进行研究以支持环境项目。
- 编制报告、演示文稿和出版物的数据。
- 更新数据库中的相关信息。
任务优先级与跟进
- 有效优先处理和管理总经理的任务，确保没有遗漏。
- 设置重要截止日期、会议和活动的提醒。
校对与编辑
- 审核科技和科学文档的准确性、语法和格式。
- 确保所有书面沟通和出版物的一致性和质量。
技术与工具
- 熟练使用Monday.com管理流程并提高团队协作。
- 使用Microsoft Office套件（Word、Excel、PowerPoint）、Google Workspace和其他相关软件。
- 熟悉环境软件或数据库者优先。
一般支持
- 协助准备资助申请、提案和环境评估。
- 根据需要与内部团队和外部利益相关者协调。
- 处理其他行政或运营任务以有效支持总经理。
资格要求
- 至少3年作为虚拟、高管或私人助理的相关经验
查看英文原文
About the Company:
For more than 20 years, the company has worked alongside homeowners, councils, developers, architects, builders and surveyors throughout South East NSW. The company offers specialized expertise in on-site wastewater management, stormwater quality management and bushfire hazard assessment.
We are looking for a proactive, detail-oriented, and assertive individual to join our team as a Virtual Executive Assistant. This remote position involves providing executive and administrative support, overseeing tasks, projects, and communication across multiple businesses.
Responsibilities:
Administrative Support
- Manage the GM’s calendar, schedule meetings, and coordinate appointments.
- Arrange travel plans, itineraries, and accommodations.
- Organize and maintain files, documents, and reports.
Project Management
- Track timelines, tasks, and deliverables using Monday.com.
- Assist with coordinating environmental research projects and meeting deadlines.
- Monitor progress and provide regular updates to the GM.
Communication
- Draft, proofread, and edit emails, reports, and presentations.
- Manage communications, ensuring timely responses and follow-ups.
- Prepare meeting agendas and record accurate minutes.
Research and Data
- Conduct research to support environmental initiatives.
- Compile data for reports, presentations, and publications.
- Update databases with relevant information.
Task Prioritization and Follow-Up
- Prioritize and manage the GM’s tasks effectively, ensuring nothing falls through the cracks.
- Set reminders for important deadlines, meetings, and events.
Proofreading and Editing
- Review scientific and technical documents for accuracy, grammar, and formatting.
- Ensure consistency and quality in all written communications and publications.
Technology and Tools
- Proficient use of Monday.com to manage workflows and enhance team collaboration.
- Use tools like Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and any other relevant software.
- Familiarity with environmental software or databases is a plus.
General Support
- Assist with the preparation of grant applications, proposals, and environmental assessments.
- Coordinate with internal teams and external stakeholders as needed.
- Handle other administrative or operational tasks to support the GM effectively.
Qualifications
- 3 years or more proven experience as a Virtual, Executive, or Personal Assistant.
- Proficient in emerging technologies (e.g., AI tools, cloud services, VoIP) and Microsoft Office.
- Skilled in word processing, spreadsheets, and online scheduling tools (e.g., Outlook, Google Calendar).Strong phone, email, and messaging communication skills.
- Excellent organizational, time management, and written communication abilities.
- Discretion, confidentiality, and professionalism.
- Experience with social media management, especially LinkedIn.
- Access to a quiet, dedicated workspace.
- Experience with Xero is an advantage.