高级行政助理
Senior Executive Assistant
这是一个远程职位。
职位概述
作为执行助理（CEO的得力助手），你将作为战略运营伙伴——管理复杂的流程、内部和外部沟通以及动态优先级。你将帮助在高速度、高风险的情况下建立秩序，预判需求，确保领导层能够专注于关键任务。你将被信任在不确定的环境中保持稳定，并在需要时建立系统和结构。
主要职责
执行支持与流程管理
· 邮件与任务处理：处理大量邮件、私信和任务请求，进行分类、优先排序并及时处理，不遗漏任何事项。
- 主动准备：提前为领导准备和提供相关材料、提醒和背景信息，以应对会议或截止日期。
- 日历管理：维护不断变化的日程，频繁调整、重新安排和重新优先排序。
- 可操作性总结：将零散的实时沟通转化为聚焦、易消化的行动计划。
- 运营结构：制定并维护系统、检查清单、模板和操作手册，减少混乱并提高可重复性。
战略沟通与利益相关者关系
· 门禁管理：作为主要门禁人员，管理对内部团队、客户、合作伙伴和外部利益相关者的访问。
- 撰写与编辑：代表领导撰写、校对和优化专业邮件、演示文稿、简报和其他书面沟通内容。
- 闭环管理：跟踪、跟进并完成领导分配给各团队和项目的未完成事项。
- 记录保存：详细记录会议、决策、通信和背景信息，以保持工作的连续性。
项目与任务管理
· 流程管理：管理任务流程、交付物和依赖关系，确保优先级一致且按时完成。
- 会议主持：参与战略、规划或领导层会议；记录笔记，请求澄清，并确保行动项的执行。
- 问题解决：识别障碍、资源缺口或流程阻塞，并主动提出解决方案。
差旅与活动物流
· 灵活规划：灵活规划差旅物流（航班、地面交通、住宿）以应对最后时刻的变化。
- 简报与研究：为领导准备简报材料、行程安排、应急计划和访前调研。
要求
资格与技能
· 经验：3–5年以上
查看英文原文
This is a remote position.
Position Summary
As the Executive Assistant (Right Hand to the CEO), you will act as a strategic operational partner — managing complex workflows, internal and external communications, and dynamic priorities. You will help bring order to high-velocity, high-stakes situations, anticipating needs and ensuring that leadership can focus on mission-critical work. You’ll be trusted to hold space in ambiguity and instill systems and structure where needed.
Key Responsibilities
Executive Support & Workflow Management
· Inbox & Task Triage: Handle high volumes of email, DMs, and task requests — triage, prioritize, and act without dropping any items.
- Proactive Prep: Stay ahead of leadership by prepping and surfacing relevant materials, reminders, and context before meetings or deadlines.
- Calendar Mastery: Maintain a constantly changing calendar with frequent adjustments, rescheduling, and reprioritization.
- Actionable Synthesis: Translate scattered, real-time communications into focused, digestible action plans.
- Operational Structure: Develop and maintain systems, checklists, templates, and playbooks to reduce chaos and increase repeatability.
Strategic Communications & Stakeholder Relations
· Gatekeeping: Serve as the primary gatekeeper, managing access to internal teams, clients, partner organizations, and external stakeholders.
- Drafting & Editing: Draft, proof, and refine professional emails, decks, briefings, and written communications on behalf of leadership.
- Loop Closure: Track, follow up, and close open loops delegated by leadership across teams and projects.
- Record Keeping: Keep meticulous records of meetings, decisions, correspondence, and contexts to maintain continuity.
Project & Task Management
· Pipeline Management: Manage task pipelines, deliverables, and dependencies — ensuring that priorities stay aligned and deadlines are met.
- Meeting Facilitation: Participate in strategy, planning, or leadership meetings; capture notes, request clarity, and ensure execution of action items.
- Problem Solving: Identify obstacles, resource gaps, or process blockages and propose solutions proactively.
Travel & Event Logistics
· Agile Planning: Plan travel logistics (air, ground, accommodation) with agility for last-minute changes.
- Briefing & Research: Prepare briefing materials, itineraries, contingency plans, and pre-visit research for leadership.
Requirements
Qualifications & Skills
· Experience: 3–5+ years of experience supporting CEOs, founders, or senior executives in dynamic environments.
- Adaptability: Success in fast-paced, high-pressure environments with shifting priorities.
- Tech Savvy: Advanced skill level in Microsoft Office Suite, Outlook, Teams, and project management tools (e.g., ClickUp, Asana, Notion).
- Platform Mastery: Hands-on use of task/project management platforms and the ability to enforce structure.
- Communication: Excellent written and verbal communication — ability to craft clear, concise messaging on behalf of leadership.
- Critical Thinking: Strong analytical skills — able to distill complexity into direction and next steps.
- Attributes: Autonomy, resourcefulness, adaptability, and rigorous attention to detail.
Benefits
Why You’ll Love Being Part of the Team
You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:
Your Wellness & Security
·
Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.
- Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net.
- Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home.
- Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time.
Your Financial Rewards
·
Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that.
- Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.
- 13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.
Financial Flexibility: We provide a Virtual Credit Line and ReadyCash—giving you a seamless way to handle expenses and an accessible financial safety net for emergencies.
Originally posted on Himalayas