会计兼应付账款专员
Bookkeeper & Accounts Payable Specialist
职位类型：全职
薪资：最高1500美元
主要职责
账务与应付账款
• 在QuickBooks Online中执行日常/每周的账务处理。
• 处理供应商发票，将采购订单转换为账单并在QuickBooks中与供应商发票进行匹配；在继续之前将差异标记给运营部门以获得批准。
• 维护采购订单/账单跟踪表格，随着项目从采购订单→账单→待付款状态更新其状态。• 与采购订单/账单流程协同支持采购协调。
• 每两周支持薪资处理，包括整理技术人员工资和W-2佣金数据供审核。
应收账款
• 根据已记录的说明生成并发送客户发票，包括针对特定客户的流程（如全国客户门户等）。
• 跟踪应收账款账龄并跟进未结发票。
• 在QuickBooks中应用并核对收到的付款。
QuickBooks与财务报告
• 在QuickBooks和Ramp中对交易进行分类。
• 维护QuickBooks项目，包括更新项目阶段（例如，定金待付→需要下单）并跟踪预算与实际支出。
• 更新定期报告：毛利报告、年度利润跟踪以及主报表/预算报表。• 按需支持现有客户参与度和潜在客户活动的数据报告。
保险与合规
• 根据要求向客户和供应商提供W-9和保险证明（COI）文件。
• 正确传递COI请求（保险代理+证明持有者分发），并直接回复请求的客户。
• 跟踪与特定物业管理账户相关的资质/订阅续期，并标记续期或取消决定。
• 协调免责声明公证：将需要公证的文件转交内部公证人员，然后将已签署的免责声明提交给客户/总包商。
常规行政
• 在流程成熟后承担轻量级的项目协调/沟通任务。
要求
资格条件
• 具有QuickBooks Online的实际操作经验——能够独立识别和纠正数据输入问题，而不仅仅是按照脚本操作。
• 在小型企业环境中具有应付账款、应收账款、开票或账务处理流程的相关经验。
• 英文书面表达能力强——此职位需要直接通过邮件与客户和供应商沟通发票、COI和合规文件。
• 高度关注细节，能够准确遵循已记录的多步骤流程。
• 熟练使用Google Sheets；能够快速上手学习。
查看英文原文
Type: Full-time
Salary: up to $1500
Key Responsibilities
Bookkeeping & Accounts Payable
• Perform daily/weekly bookkeeping in QuickBooks Online.
• Process incoming vendor invoices, converting purchase orders to bills in QuickBooks and matching them against vendor invoices; flag discrepancies to Operations for approval before proceeding.
• Maintain the PO/bill tracking spreadsheet, updating status as items move from PO → bill → ready for payment. • Support purchasing coordination alongside the PO/bill workflow.
• Support payroll processing every two weeks, including compiling technician pay and W-2 commission data for review. Accounts Receivable
• Generate and send client invoices, including client-specific processes (national-account portals, etc.) per documented instructions.
• Track AR aging and follow up on outstanding invoices.
• Apply and reconcile incoming payments in QuickBooks.
QuickBooks & Financial Reporting
• Categorize transactions in QuickBooks and Ramp.
• Maintain QuickBooks Projects, including updating project stage (e.g., Deposit Pending → Needs to Order) and tracking budget vs. actuals.
• Update recurring reporting: the GM report, yearly profit tracking, and the master/budget report. • Support data reporting on existing-customer engagement and lead activity as needed.
Insurance & Compliance
• Provide W-9 and Certificate of Insurance (COI) documents to customers and vendors on request.
• Route COI requests appropriately (insurance agent + certificate-holder distribution) and reply directly to the requesting customer.
• Track credential/subscription renewals tied to specific property-management accounts and flag renewal or cancellation decisions.
• Coordinate lien waiver notarization: route documents needing a notary to the internal notary, then submit the executed waiver back to the customer/GC.
General Admin
• Take on light project coordination/communication tasks as workflows mature.
Requirements
Qualifications
• Hands-on experience with QuickBooks Online — comfortable identifying and correcting data-entry issues independently, not just following a script.
• Prior experience with AP, AR, invoicing, or bookkeeping workflows in a small-business setting.
• Strong written English — this role emails customers and vendors directly on invoices, COIs, and compliance documents.
• High attention to detail and comfort following documented, multi-step processes exactly.
• Proficient with Google Sheets; comfortable picking up a CRM (Pipedrive) and field service tool (Jobber).
• Self-directed and reliable — able to run the recurring workflow independently after a training period.
• Discreet with financial and vendor information.
Benefits
- Client Relationship: You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently.
- Payments: All payments for your services will be handled by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you.
- Vacation Leaves and Holidays: While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client’s business needs and any specific policies or preferences they may have in this regard.
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Application Process:
- As part of your application, you’ll be asked to record your responses to the initial interview questions through a Loom video (questions & instructions are in the application page).
- Our team will carefully review your submission, and if shortlisted, we’ll share your responses with the client for their review and next steps.
- Please treat this recording as you would a real interview:
- Come prepared and make sure you’re clearly visible on camera.
- Record your answers in a quiet, well-lit, and clutter-free space with a stable internet connection.
- We’re excited to get to know you better! Show us your personality and strengths. We encourage you to answer authentically and in your own words, without reading from a script or using AI tools.
Originally posted on Himalayas