高级行政助理
Senior Executive Assistant
这是一个远程职位。
职位描述：我们正在寻找一位积极主动且高度有条理的高级行政助理，要求至少3年支持高管、管理合伙人或高级管理层的经验。该职位将负责协调高管日程、处理大量电子邮件往来，并通过使用现代任务管理工具确保工作效率。理想的候选人应具备技术素养，注重细节，并能进行深入研究以满足高管需求。具有法律或法律支持背景是加分项，有案件管理平台经验者优先。
职责：
· 管理高级高管或管理合伙人的日程，确保有效的时间安排、优先级管理和会议准备。
- 以高度的谨慎和专业性组织、分类并撰写电子邮件往来。
- 使用项目管理工具如 Trello、Asana 或类似平台跟踪和管理高管及团队任务。
- 进行详细研究以支持高管需求，包括行程规划、客户准备和简报。
- 协调内部和外部会议，做会议记录并跟进行动事项。
- 协助准备报告、演示文稿和高管简报。
- 以最高诚信管理机密和敏感信息。
- （加分项）通过 Clio 或 Smokeball 等工具支持法律案件管理。
要求
- 至少3年作为高管助理或支持高管层的经验。
- 有独立管理复杂日程和邮箱的实操经验。
- 熟悉生产力和项目管理软件，如 Trello、Asana、ClickUp 或类似工具。
- 优秀的沟通能力（书面和口头）及职业礼仪。
- 高度有条理，注重细节，具备出色的优先级管理能力。
- 在远程环境中能够自主工作。
- 加分项：有法律环境工作经验或支持律师的经验。
- 加分项：熟悉法律案件管理软件，如 Clio、Smokeball、MyCase 等。
福利
- 100%远程工作的机会。
- 外币的具有竞争力的薪酬包。
- 定期的培训和职业发展计划。
加入我们不断壮大的团队，在我们的客户群中发挥核心作用，提升高管的效率。如果你对…
查看英文原文
This is a remote position.
Job Description:We are seeking a proactive and highly organized Senior Executive Assistant with a minimum of 3 years of experience supporting C-suite executives, managing partners, or senior leadership. This individual will be responsible for coordinating executive calendars, handling high-volume email correspondence, and ensuring productivity through use of modern task management tools. The ideal candidate is tech-savvy, highly detail-oriented, and comfortable conducting deep research to support the executive’s needs. A background in law or legal support is a strong plus, as is experience with case management platforms.Responsibilities:
· Manage the calendar of a senior executive or managing partner, ensuring effective time blocking, priority management, and meeting preparation.
- Organize, triage, and draft email correspondence with a high level of discretion and professionalism.
- Use project management tools such as Trello, Asana, or similar platforms to track and manage executive and team tasks.
- Conduct detailed research to support executive needs including itinerary planning, client preparation, and briefings.
- Coordinate internal and external meetings, taking notes and following up on action items.
- Assist in preparation of reports, presentations, and executive briefs.
- Manage confidential and sensitive information with utmost integrity.
- (Bonus) Support legal case administration through tools like Clio or Smokeball.
Requirements
- Minimum of 3 years’ experience as an Executive Assistant to senior leadership or C-suite level.
- Proven experience managing complex calendars and inboxes independently.
- Strong knowledge of productivity and project management software such as Trello, Asana, ClickUp, or similar.
- Exceptional communication skills (written and verbal) and professional etiquette.
- Highly organized and detail-oriented with strong prioritisation abilities.
- Comfortable working autonomously in a remote environment.
- Bonus: Prior experience in a legal environment or supporting attorneys.
- Bonus: Familiarity with legal case management software like Clio, Smokeball, MyCase, etc.
Benefits
- Opportunity for 100% remote work.
- Competitive compensation package in foreign currency.
- Regular initiatives for training and professional development.
Join our expanding team and play a central role in enabling the effectiveness of senior leadership across our client base. If you are passionate about supporting visionary executives and thrive in fast-paced remote environments, we encourage you to apply!
Note: Only candidates who make it to our shortlist will be contacted for further discussions.
Teams Squared is a proud equal opportunity employer. We value diversity and are consistently committed to creating an inclusive environment for all team members.
Originally posted on Himalayas