执行助理（建筑行业）
Executive Assistant (Construction)
这是一个远程职位。
关于 Teams Squared
Teams Sququared 是一家团队增强公司，为需要立即、高质量支持的客户提供顶级法律和商业专业人员。我们的使命是通过将熟练的专业人员无缝地融入客户团队来弥合人才缺口。无论是增加一名临时律师来处理溢出工作，还是引入一位业务运营专家在增长冲刺期间建立流程，Teams Squared 确保客户总能在正确的时间获得合适的人选。
关于该职位：我们正在寻找一位经验丰富的行政助理，为建筑行业的高绩效高管团队提供支持。您将在确保领导团队高效运作方面发挥关键作用，从日程安排和项目跟踪到供应商协调和客户沟通。该职位适合一位在快节奏、动态行业中茁壮成长，并且有之前为高管或领导团队提供支持经验的人——最好是建筑、房地产开发或相关领域。
主要职责：
· 为公司高管管理日历、协调会议和规划差旅
- 准备演示文稿、报告和会议纪要
- 跟踪行动项并确保截止日期得到遵守
- 与内部部门和外部利益相关者（包括供应商、分包商和客户）协调
- 协助项目文档和合规文件
- 管理收件箱并撰写通信内容
- 进行基础研究并整理摘要以支持决策
- 在需要时协助人力资源、财务和运营进行行政任务
要求
· 具有行政助理、私人助理或类似行政职位的证明经验
- 熟悉建筑行业或与承包商、分包商或项目经理合作的经验
- 对澳大利亚商务礼仪和沟通风格有深入了解
- 能够与不同时区的团队协作，特别是 AEST
- 有管理多个利益相关者和快节奏日程的经验
- 熟练使用技术，具备 Google Workspace、Microsoft Office、Slack、Zoom 以及 Asana 或 Monday.com 等项目工具的使用知识
- 出色的书面和口头沟通能力
- 高度有条理，具备优秀的时间管理能力
- 能够谨慎处理敏感信息
- 主动积极、富有创造力，具备强大的问题解决能力
查看英文原文
This is a remote position.
About Teams Squared
Teams Squared is a team augmentation company that provides top-tier legal and business professionals to clients who need immediate, high-quality support. Our mission is to bridge the talent gap by seamlessly integrating skilled professionals into client teams. Whether it’s adding an interim attorney to help with overflow work, or plugging in a business operations expert to build process during a growth sprint, Teams Squared ensures that clients always have the right people at the right time.
About the Role:We’re seeking an experienced Executive Assistant to support a high-performing executive team in the construction industry. You will play a critical role in ensuring the leadership team runs efficiently, managing everything from scheduling and project tracking to vendor coordination and client-facing communication. This position is ideal for someone who thrives in a fast-paced, dynamic industry and has prior experience supporting C-level executives or leadership teams—ideally in construction, real estate development, or a related field.
Key Responsibilities:
· Calendar management, meeting coordination, and travel planning for company executives
- Prepare presentations, reports, and meeting minutes
- Track action items and ensure deadlines are met
- Coordinate with internal departments and external stakeholders (including vendors, subcontractors, and clients)
- Assist in project documentation and compliance paperwork
- Manage inboxes and draft correspondence
- Conduct basic research and compile summaries for decision-making
- Support HR, finance, and ops with administrative tasks as needed
Requirements
- Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role
- Familiarity with the construction industry or working with contractors, subcontractors, or project managers
- Strong understanding of Australian business etiquette and communication styles
- Comfortable working with teams across time zones, particularly AEST
- Experience managing multiple stakeholders and fast-moving schedules
- Tech-savvy, with a working knowledge of platforms like Google Workspace, Microsoft Office, Slack, Zoom, and project tools like Asana or Monday.com
- Outstanding written and verbal communication skills
- Highly organized with excellent time-management abilities
- Ability to handle sensitive information with discretion
- Proactive and resourceful, with strong problem-solving skills
- Prior experience supporting construction executives or project teams
- Knowledge of construction terminology and documentation (e.g., RFIs, POs, site reports)
- Previous experience working remotely for Australian or international clients
- Bachelor’s degree in Business Administration, Communications, or related field (preferred but not required)
Benefits
- Competitive hourly rate
- Fully remote, flexible work schedule
- Work with high-growth, international companies
- Opportunity to work long-term with clients
- Ongoing support from the Teams Squared management team
- Access to a global talent community
At Teams Squared, we’re committed to building strong, diverse teams for some of the most exciting companies in the world. We match world-class talent with world-class companies—and make the process seamless for everyone involved.
If you're passionate, resourceful, and love enabling leaders to do their best work—this role is for you.
Note: Only candidates who make it to our shortlist will be contacted for further discussions.
Originally posted on Himalayas