行政及账务助理（美国/加拿大/英国背景要求）

• Provide daily administrative support to project managers and the operations team.

• Manage calendars, scheduling, emails, and routine correspondence.

• Organize and maintain digital files, records, and project documentation.

• Maintain accurate project information in company systems, including Job Thread/FSM.

• Assist with tracking project-related tasks, information, and documentation.

• Perform general administrative and operational support as needed.

• Create, issue, and track invoices using QuickBooks.

• Maintain accurate records of invoices, payments, and accounts receivable.

• Monitor outstanding balances and follow up with clients regarding overdue payments.

• Follow up with clients when additional billing or payment information is required.

• Perform basic bookkeeping and financial record-keeping tasks.

• Assist with reconciling and organizing payment-related information.

• Maintain accurate and up-to-date financial records.

• Assist with preparing client proposals using company templates, previous examples, and available resources.

• Use ChatGPT and other AI tools to assist with drafting, formatting, and organizing proposal content when appropriate.

• Prepare and track Certificates of Insurance (COIs).

• Prepare credit card authorization forms and other client or project documentation.

• Maintain organized records of required forms and supporting documents.

• Assist with regulatory documentation and notifications for agencies such as the Department of Health and EPA.

• Follow up on documentation requirements and ensure materials are completed and submitted on time.

Hard Requirements:

• Previous experience in administrative support, virtual assistance, bookkeeping, office administration, or operations support.

• Working knowledge of QuickBooks and Microsoft Excel.

• Experience with invoicing, payment tracking, accounts receivable, or basic bookkeeping.

• Strong written and verbal English communication skills.

• Excellent organizational and time-management skills.

• Strong attention to detail and accuracy.

• Comfortable using ChatGPT or similar AI tools to support administrative and documentation tasks.

• Ability to work independently with minimal supervision.

• Ability to manage multiple priorities and deadlines.

• Comfortable working with remote teams and cloud-based systems.

• Must have grown up in the United States, Canada, or the United Kingdom.

• Open to expatriates who have relocated abroad and are currently working or living remotely.

• Must be comfortable communicating with North American clients and working within North American business processes.

• Previous experience in construction, restoration, environmental services, or a related industry.

Schedule:

HOURS/WEEK:

• 40 Hours/Week

• Monday-Friday 12:00PM-8:00PM EST

Offer and Benefits:

• Weeks 1–8: $8 USD/hour

• Weeks 9-16: $9 USD/hour

• Weeks 17 onwards: $10 USD/hour

Originally posted on Himalayas