虚拟助理（咨询公司，华盛顿特区）
Virtual Assistant for Consulting Company in Washington, DC
This is a remote position.
About the Client:Our client is a fast-paced, mission-driven advisory firm that helps governments, businesses, and NGOs solve complex problems through collaboration, innovation, and co-creation. We bring together diverse stakeholders to design, implement, and scale solutions that achieve lasting impact.
About the Role:We are seeking a proactive and highly organizedVirtual Assistantto support our client's administrative, marketing, research, and project/client work. This role requires exceptional attention to detail, professionalism, and the ability to manage multiple priorities in a dynamic environment. The Virtual Assistant will work closely with leadership and project teams to ensure smooth day-to-day operations and high-quality client delivery.
Key Responsibilities
· Meeting Support:Attend internal and external (client) calls; take comprehensive notes; track and manage follow-up items.
- Calendar Management:Manage executive and team calendars; schedule and coordinate meetings across internal and external stakeholders; maintain and update CollaborateUp’s events calendar.
- Document & Presentation Support:Customize template decks for client needs and create new decks for marketing and business development purposes.
- Research:Conduct targeted research on topics such as tax regulations, benefits for eco-tourism in Mexico, and other project- or client-related areas.
- Database & Tracking:Maintain client and partner lists, points of contact, and opportunity trackers; log updates and next steps.
- Administrative Support:Route documents for signature; draft NDAs; follow up on invoice status; liaise with CollaborateUp’s accounting team on project invoices.
- Proposal Support:Assist in proposal development, including creating graphics, drafting job descriptions, and formatting.
- Other Duties:Provide general support to the CollaborateUp team and leadership, including special projects and ad hoc requests as assigned.
Requirements
Required
- Minimum of 4 years of experience in a professional setting.
- Minimum of 2 years of experience in a professional remote work environment.
- Strong organizational, research, and administrative skills.
- Experience managing calendars and scheduling across multiple time zones.
- Familiarity withGoogle Workspace (GSuite)tools (Docs, Sheets, Slides, Drive, Gmail, Calendar).
- High emotional intelligence, maturity, and demonstrated business acumen.
- Excellent written and verbal communication skills in English.
- Comfort asking supervisors for clarity, deadlines, and priority-setting when not explicitly communicated.
- Proficiency in Microsoft Office Suite and virtual meeting platforms (Zoom, Teams).
- Self-starter with a proactive approach to problem-solving.
- Comfortable balancing multiple projects and shifting priorities.
- Detail-oriented and reliable in execution.
- Team player who thrives in a collaborative, remote-first environment.
- Professional presence when interfacing with clients and partners.
Preferred
- Experience supporting consulting, professional services, or international development organizations.
- Experience working inWordPressand/orMonday.com.
- Graphic design skills (PowerPoint, Canva, or equivalent).
- Experience with CRM systems, project management tools, or databases.
Benefits
Reminders:
· Attaching your resume is optional but highly recommended to ensure the information in your application form is accurate.
- A Loom video is required as clients may request it during the selection process.
- Be sure to complete the skill set section thoroughly—this is crucial for our internal system automation and ensures your application is processed efficiently.
Originally posted on Himalayas