执行助理 - 全职 - 澳大利亚
Executive Assistant - FT - AU
职位描述
我们的客户正在寻找一位高度组织、积极主动且专业的高级行政助理，为一位高管提供专门支持，同时协助整个团队。这是一项快节奏的工作，需要出色的组织能力、强大的沟通技巧以及在处理多项优先事项的同时预判需求的能力。
成功的候选人将在确保高管日程安排得当、会议高效协调以及日常运营顺利进行方面发挥关键作用。在招聘、人才招聘或人员派遣行业中有过高管支持经验者将备受青睐。
工作时间
- 全职
- 澳大利亚商务时间（8:00 AM 至 6:00 PM AEST/AEDT 的 8 小时班次）
- 全远程
主要职责
- 管理并协调高管的日程，确保优先事项、专注时间和休息时间得到保障。
- 与客户、候选人和内部相关方安排和协调会议。
- 通过电话和电子邮件与客户和候选人进行专业沟通。
- 协调商务差旅安排，包括航班、住宿和行程。
- 根据需要为高管管理个人预约和日程安排。
- 协助活动策划、协调和后勤工作。
- 在需要时协助整个团队完成行政和协调任务。
- 维护准确的记录，并更新相关的 CRM 和业务系统。
- 准备文件、演示文稿、报告和其他商业信函。
- 主动识别日程冲突并推荐实际解决方案。
- 与客户、候选人和内部相关方建立并维护专业关系，同时在处理机密信息时保持谨慎。
要求
- 具有高级行政助理、行政助理、私人助理或类似高管支持职位的先前工作经验。
- 优秀的英语口语和书面沟通能力，具备在电话中与客户和候选人进行专业沟通的信心。
- 高度有条理，具有出色的时间管理能力和细致的关注力。
- 积极主动、善于解决问题，并能够预判忙碌高管的需求。
- 能够多任务处理，优先处理竞争性截止日期，并在快节奏环境中高效工作。
- 专业、谨慎，能够在诚信的前提下处理机密信息。
查看英文原文
About the Role
Our client is seeking a highly organized, proactive, and professional Senior Executive Assistant to provide dedicated support to a senior executive while also assisting the wider team. This is a fast-paced role requiring exceptional organizational skills, strong communication skills, and the ability to anticipate needs while managing multiple priorities.
The successful candidate will play a key role in ensuring the executive's schedule is well-managed, meetings are coordinated efficiently, and day-to-day operations run smoothly. Previous experience supporting executives within the recruitment, talent acquisition, or staffing industry will be highly regarded.
Working Hours
- Full-time
- Australian business hours (8-hour shift between 8:00 AM and 6:00 PM AEST/AEDT)
- Fully remote
Key Responsibilities
- Manage and coordinate the executive's calendar, ensuring priorities, focus time, and breaks are protected.
- Schedule and coordinate meetings with clients, candidates, and internal stakeholders.
- Communicate professionally with clients and candidates via phone and email.
- Coordinate business travel arrangements, including flights, accommodation, and itineraries.
- Manage personal appointments and scheduling for the executive as required.
- Assist with event planning, coordination, and logistics.
- Support the wider team with administrative and coordination tasks when required.
- Maintain accurate records and update relevant CRM and business systems.
- Prepare documents, presentations, reports, and other business correspondence.
- Proactively identify scheduling conflicts and recommend practical solutions.
- Build and maintain professional relationships with clients, candidates, and internal stakeholders while handling confidential information with discretion.
Requirements
- Previous experience as a Senior Executive Assistant, Executive Assistant, Personal Assistant, or in a similar executive support role.
- Excellent verbal and written English communication skills with the confidence to communicate professionally with clients and candidates over the phone.
- Highly organized with exceptional time management skills and strong attention to detail.
- Proactive, resourceful, and able to anticipate the needs of a busy executive.
- Ability to multitask, prioritize competing deadlines, and perform effectively in a fast-paced environment.
- Professional, discreet, and capable of handling confidential information with integrity.
- Strong problem-solving skills with the ability to work independently and take initiative.
- Proficiency in Microsoft 365, LinkedIn, and Canva.
- Experience using Atlas CRM, Bullhorn, or similar CRM/ATS platforms is highly desirable. Training will be provided where required.
- Familiarity with Metaview AI Note Taker or similar AI productivity tools is an advantage.
- Previous experience supporting a recruitment agency or working within the recruitment, talent acquisition, or staffing industry is highly desirable.
- A reliable internet connection and a professional home office setup suitable for remote work.
Originally posted on Himalayas