Senior Executive Assistant

This is a remote position.
Position Summary
As the Executive Assistant (Right Hand to the CEO), you will act as a strategic operational partner — managing complex workflows, internal and external communications, and dynamic priorities. You will help bring order to high-velocity, high-stakes situations, anticipating needs and ensuring that leadership can focus on mission-critical work. You’ll be trusted to hold space in ambiguity and instill systems and structure where needed.
Key Responsibilities

Executive Support & Workflow Management
· Inbox & Task Triage: Handle high volumes of email, DMs, and task requests — triage, prioritize, and act without dropping any items.

• Proactive Prep: Stay ahead of leadership by prepping and surfacing relevant materials, reminders, and context before meetings or deadlines.

• Calendar Mastery: Maintain a constantly changing calendar with frequent adjustments, rescheduling, and reprioritization.

• Actionable Synthesis: Translate scattered, real-time communications into focused, digestible action plans.

• Operational Structure: Develop and maintain systems, checklists, templates, and playbooks to reduce chaos and increase repeatability.

Strategic Communications & Stakeholder Relations
· Gatekeeping: Serve as the primary gatekeeper, managing access to internal teams, clients, partner organizations, and external stakeholders.

• Drafting & Editing: Draft, proof, and refine professional emails, decks, briefings, and written communications on behalf of leadership.

• Loop Closure: Track, follow up, and close open loops delegated by leadership across teams and projects.

• Record Keeping: Keep meticulous records of meetings, decisions, correspondence, and contexts to maintain continuity.

Project & Task Management
· Pipeline Management: Manage task pipelines, deliverables, and dependencies — ensuring that priorities stay aligned and deadlines are met.

• Meeting Facilitation: Participate in strategy, planning, or leadership meetings; capture notes, request clarity, and ensure execution of action items.

• Problem Solving: Identify obstacles, resource gaps, or process blockages and propose solutions proactively.

Travel & Event Logistics
· Agile Planning: Plan travel logistics (air, ground, accommodation) with agility for last-minute changes.

• Briefing & Research: Prepare briefing materials, itineraries, contingency plans, and pre-visit research for leadership.

Requirements

Qualifications & Skills
· Experience: 3–5+ years of experience supporting CEOs, founders, or senior executives in dynamic environments.

• Adaptability: Success in fast-paced, high-pressure environments with shifting priorities.

• Tech Savvy: Advanced skill level in Microsoft Office Suite, Outlook, Teams, and project management tools (e.g., ClickUp, Asana, Notion).

• Platform Mastery: Hands-on use of task/project management platforms and the ability to enforce structure.

• Communication: Excellent written and verbal communication — ability to craft clear, concise messaging on behalf of leadership.

• Critical Thinking: Strong analytical skills — able to distill complexity into direction and next steps.

• Attributes: Autonomy, resourcefulness, adaptability, and rigorous attention to detail.

Benefits

Why You’ll Love Being Part of the Team
You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:

Your Wellness & Security
·
Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.

• Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net.

• Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home.

• Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time.

Your Financial Rewards
·
Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that.

• Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.

• 13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.

Financial Flexibility: We provide a Virtual Credit Line and ReadyCash—giving you a seamless way to handle expenses and an accessible financial safety net for emergencies.

Originally posted on Himalayas