执行助理
Executive Assistant
职位名称：远程执行助理
关于该职位：
需要一位积极主动且高度有条理的执行助理，为一家快速发展的酒店业务创始人提供直接支持。该职位主要专注于执行支持、收件箱和日历管理、旅行协调，以及处理重复性的行政职责，以简化专业和个人的轻量级任务。
理想的候选人是一位经验丰富的执行助理，喜欢建立结构、改进流程，并帮助高管专注于高价值工作。该人士应具备解决问题的能力，值得信赖，精通技术，能够熟练使用人工智能和生产力工具来提高效率。公司希望找到一位能够成为长期战略合作伙伴的人选，能够预见需求，承担重复性职责，并持续寻找更好的方式来支持高管。
主要职责：
执行支持
- 管理创始人的商务和个人日程、预约和安排。
- 监控并整理高管的收件箱，优先处理重要沟通，并正确转接重复请求。
- 协助制定旅行计划，包括航班、酒店、行程、入住手续和旅行物流。
- 帮助管理提醒事项、截止日期和后续事项，确保不会遗漏任何事情。
- 进行在线研究并收集信息，以支持商业决策和持续项目。
- 持续识别改进工作流程和提升高管效率的机会。
行政与运营支持
- 处理重复性行政任务和日常运营职责。
- 收集发票和支持文件，用于公司信用卡交易。
- 整理收据并将所需文件上传至费用管理平台。
- 协助进行重复性报告和行政流程。
- 维护数字文件和文档的有序管理。
- 根据业务需求的变化，协助处理其他行政任务。
流程改进与技术支持
- 推荐可以提高效率的工具、系统或自动化机会。
- 利用人工智能工具和现代生产力软件，简化行政工作。
- 协助记录重复流程并建立有组织的工作流。
- 持续寻找减少手动工作和改善日常运营的方法。
- 资格与理想特质：
- 必备条件
- 之前担任过执行助理的经验
查看英文原文
Job Title: Remote Executive Assistant
About the Role:
A proactive and highly organized Executive Assistant is needed to provide direct support to the founder of a growing hospitality business. This role primarily focuses on executive support, inbox and calendar management, travel coordination, and handling recurring administrative responsibilities that help streamline both professional and light personal tasks.
The ideal candidate is an experienced Executive Assistant who enjoys creating structure, improving processes, and helping executives stay focused on high-value work. This individual should be resourceful, trustworthy, tech-savvy, and comfortable using AI and productivity tools to improve efficiency. The company is looking for someone who can become a long-term strategic partner capable of anticipating needs, taking ownership of recurring responsibilities, and continuously finding better ways to support the executive.
Key Responsibilities:
Executive Support
- Manage the founder's business and light personal calendar, appointments, and scheduling.
- Monitor and organize executive inboxes, prioritizing important communications and routing recurring requests appropriately.
- Assist with travel planning, including flights, hotels, itineraries, check-ins, and travel logistics.
- Help manage reminders, deadlines, and follow-up items to ensure nothing is overlooked.
- Conduct online research and gather information to support business decisions and ongoing projects.
- Continuously identify opportunities to improve workflows and executive productivity.
Administrative & Operational Support
- Handle recurring administrative tasks and routine operational responsibilities.
- Collect invoices and supporting documents for company credit card transactions.
- Organize receipts and upload required documentation into expense management platforms.
- Assist with recurring reporting and administrative processes.
- Maintain organized digital files and documentation.
- Support other administrative tasks as business needs evolve.
Process Improvement & Technology Support
- Recommend tools, systems, or automation opportunities that improve efficiency.
- Leverage AI tools and modern productivity software to streamline administrative work.
- Help document recurring processes and establish organized workflows.
- Continuously look for ways to reduce manual work and improve day-to-day operations.
Qualifications & Ideal Traits:
Must-Have
- Previous experience as an Executive Assistant supporting founders, executives, or business owners.
- Strong experience managing inboxes, calendars, and travel arrangements.
- Excellent organizational, prioritization, and time management skills.
- Outstanding written and verbal English communication skills.
- High level of discretion, professionalism, and trustworthiness.
- Ability to think proactively, work independently, and anticipate executive needs.
- Strong attention to detail with excellent follow-through.
- Comfortable learning new systems and leveraging AI tools to improve productivity.
Preferred
- Experience supporting startup founders or entrepreneurs.
- Familiarity with Microsoft Teams and modern collaboration tools.
- Experience handling recurring administrative and operational processes.
- Passion for continuous improvement and process optimization.
- Comfortable working in a dynamic environment with evolving responsibilities.
Working Environment:
- Fully remote role
- Combination of executive support, travel coordination, inbox management, and recurring administrative responsibilities.
- Opportunity to become a trusted long-term partner supporting both business and light personal executive needs.
- Flexible role with opportunities to grow responsibilities as the partnership develops.
Originally posted on Himalayas