Executive Assistant to the Chief Business Officer
角色描述作为 Dropbox 公司首席经营官的执行商业合作伙伴，你将通过卓越的行政管理，判断和跟踪来创造杆。你将拥有帮助他和他的团队运作最好的细节：战略日历，无旅行，有用会议，清晰的准备，精确的通信以及在 CEO 团队及更广泛的领导系统中进行深入协调。这是一个快速发展且不断变化的企业中的高影响力执行管理职位。你将与 CBO,其参谋长，CBO 团队办公室，其他行政管理员，参谋长和高级跨职业领导人密切合作。你经常需要以不完整的信息做出决定，提前冒险并保持工作的进展而不产生无需噪音或重复工作。这是一个特殊的管理角色，你将提供判断和观点，但你的主要责任是通过精确，主动，协作执行来使执行官和操作系统更好地运行。你将首先学习现有系统，建立信任和发展模式识别，然后你将带来最佳实践和专业知识以帮助重塑系统并使其更好地工作。如果你是高度组织的，在压力下保持冷静，直接沟通，坚持跟进，并且通过让复杂的执行工作感到简单而获得活力，那么这个角色适合你。责任 ·作为战略运营工具拥有复杂的日历，平衡管理优先事项，客户和收入承诺，领导论坛，准备时间，集中时间，旅行和个人承诺 · 通过确保适当的参与者，背景，议程，预阅读，链接，决策点和后续行动来支持会议准备。·协调国内和国际旅游端到端，包括行程，地面运输，酒店和会议物流，时间区规划，应急计划以及准备或恢复时间。· 与 CBO 总干部合作，保持对优先事项，风险，请求，决定和后续情况的共享可见性。·与其他行政管理人员，总干部，商业伙伴和跨职能领导人合作，以解决安排和操作需求而不会产生并行的进程或混乱。·通过追踪草案，截止日期和批准支持沟通
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Role Description
As the Executive Business Partner to Dropbox’s Chief Business Officer, you’ll create leverage through exceptional executive administration, judgment, and follow-through. You’ll own the details that help him and his team operate at its best: a strategic calendar, seamless travel, useful meetings, clear preparation, accurate communications, and thoughtful coordination across the Chief Business Officer’s team and the broader Dropbox leadership system.
This is a high-impact executive administration role in a fast-moving and evolving business. You’ll work closely with the CBO, his Chief of Staff, the Office of the CBO team, other executive admins, Chiefs of Staff, business partners, and senior cross-functional leaders. You’ll often need to make decisions with incomplete information, surface risks early, and keep work moving without creating unnecessary noise or rework.
This is an exceptional administration role where you’ll bring judgment and a point of view, but your primary responsibility is to make the executive and the operating system work better through accurate, proactive, collaborative execution. You’ll first learn the existing system, build trust, and develop pattern recognition — then you’ll bring best practices and your expertise to help reshape systems and make them work even better.
If you’re highly organized, calm under pressure, direct in your communication, persistent about follow through, and energized by making complex executive work feel simple, then this role is for you.
Responsibilities
- Own a complex calendar as a strategic operating tool, balancing executive priorities, customer and revenue commitments, leadership forums, preparation time, focus time, travel, and personal commitments
- Support meeting prep by ensuring the right attendees, context, agendas, pre-reads, links, decision points, and follow-up actions are in place
- Coordinate domestic and international travel end-to-end, including itineraries, ground transportation, hotel and meeting logistics, time-zone planning, contingency plans, and preparation or recovery time
- Partner with the CBO’s Chief of Staff to maintain shared visibility into priorities, risks, requests, decisions, and follow-ups
- Collaborate with other executive admins, Chiefs of Staff, business partners, and cross-functional leaders to resolve scheduling and operating needs without creating parallel processes or confusion
- Support communication by tracking drafts, deadlines, approvals, distribution lists, links, and follow-through, ensuring that important messages are accurate and do not stall
- Plan and execute executive meetings, offsites, and leadership events with strong attention to detail and a crisp focus on attendee experience, budget, and contingency planning
- Maintain accurate administrative systems, including expenses, contacts, recurring meeting structures, action-item tracking, and relevant executive reference materials
- Surface risks early, make recommendations, and own issues through resolution rather than simply completing the first task requested
Requirements
- 8+ years of experience supporting a senior executive, preferably a C-level executive or equivalent leader in a complex, fast-moving organization
- Expertise managing a highly complex executive calendar across multiple time zones, competing priorities, recurring leadership forums, customer commitments, and protected personal or focus time
- Experience planning complex domestic and international travel, including contingency planning and coordination across multiple travelers, hosts, vendors, and time zones
- Strong written and verbal communication skills, including the ability to communicate directly, concisely, and appropriately with senior leaders and cross-functional partners
- Experience working with and/or for a senior Chief of Staff in tight, trusted partnership on systems- and process-based approaches to make order out of competing priorities
- Proven ability to prioritize independently, make sound decisions with incomplete information, and escalate risks early with a recommendation
- Demonstrated track record of accurate, detail-oriented execution across scheduling, events, communications, expenses, and follow-through
- Experience working as part of an admin community and collaborating across executive offices rather than operating as an isolated support partner
- Comfort working in a high-change environment where priorities shift quickly and the person must continuously re-plan without losing important details
- High competency with workplace systems, including Slack, Gmail, Concur, Navan, Google Docs (and of course Dropbox!), as well as AI tooling for efficiency through human-machine partnership
- Ability to work primarily on Eastern Time, with flexibility for occasional EMEA and APJ commitments and executive travel
Preferred Qualifications
- Experience supporting a Chief Business Officer, Chief Revenue Officer, Chief Marketing Officer, or another executive responsible for a broad, customer-facing organization
- Experience working in technology, SaaS, or another business with complex customer, revenue, and cross-functional operating rhythms
- Experience supporting executive customer engagements, leadership offsites, board-related preparation, or S-team-level events
- Experience using AI responsibly to improve administrative workflows while personally validating accuracy, privacy, judgment, and final outputs
- Project or program management experience that complements, but does not replace, strong executive administration fundamentals
Durable Skills
AI fluency means using these tools to amplify human judgment, not replace it. We believe people with these skills will thrive as work and technology continue to evolve:
- Awareness: Understand yourself and others.
- Judgment: Evaluate information and make decisions in complex situations.
- Adaptability: Learn, adjust, and stay effective through change.
- Connection: Communicate, collaborate, and build trust.
To learn more about why these skills matter and what the data shows about thriving through change, read this blog post from our Chief People Officer, Melanie Rosenwasser.
Compensation
Canada Pay Range
$118,200—$159,900 CAD