Executive Assistant to the Vice Dean for Rural and Regional Affairs
**职位描述** **请注意：** **所有申请必须在2026年11月2日晚上15点59分前提交。**** UW 医学院学术，农村和区域事务办公室有着一个优秀的机会让副院长负责农村和地区事务的执行助理加入他们的团队.** **关于这个机会**向副院长提供报告，行政助理负责提供高层次的管理和运营支持，以促进 UW 医学院农村和地域卫生教育，研究，伙伴关系和社区服务使命。这是一个有组织和积极的专业人士，在快速发展的学术医学环境中壮成长的高度可见，值得信赖的角色。执行助理通过管理复杂优先事项，加强沟通，协调战略工作并与教师，学生，卫生系统合作伙伴，政府机构，高等教育机构以及跨国 WAMI 地区社区组织担任中央联系人来推动副院长办公室前进。该职位以实质性的独立性和自由裁量度工作，预测需求，并将复杂信息转化为明确行动和精细的行政层面材料。**关键责任** **行政管理支持 (60%)** - 提供高层次的行政支持，同时保持高度专业化，自由裁量，客户服务和响应能力。- 管理机密和复杂的日程表，需要与内部和外部利益相关者进行一致和流动的互动，以协调繁忙的时间表中会议。- 幕和分类信件并在直接回答问题/请求或适当升级时使用独立判断力。- 协调和起草内部和外部通信和公告。- 独立开发演示材料，包括收集和总结资料，并创建有效的议程和演讲。- 记录会议日记，追踪最后期限，并在授权下管理后续行动项目。- 保持对医学院的主要利益相关者清晰了解以提供有效的行政支持。**财政和记录支持 (10%)** - 监督项目的预算，准确编制财务概要，报告和预测来支持计划。
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**Job Description**
**Please note:** **All applications must be submitted no later than 11:59pm PT on November 2nd, 2026.**
**The UW School of Medicine's Office of Academic, Rural and Regional Affairs has an outstanding opportunity for an Executive Assistant to the Vice Dean for Rural and Regional Affairs to join their team.**
**About this Opportunity**
Reporting to the Vice Dean for Rural and Regional Affairs, the Executive Assistant is responsible for providing high-level administrative and operational support that advances the UW School of Medicine’s rural and regional health education, research, partnerships, and community service mission.
This is a highly visible, trusted role for an organized and proactive professional who thrives in a fast-paced academic medical environment. The Executive Assistant keeps the Vice Dean’s office moving forward by managing complex priorities, strengthening communication, coordinating strategic work, and serving as a central liaison with faculty, students, health system partners, government agencies, higher education institutions, and community organizations across the multistate WWAMI region. The position works with substantial independence and discretion, anticipates needs, and turns complex information into clear actions and polished executive-level materials.
**Key Responsibilities**
**Executive Administrative Support (60%)**
- Provide executive-level administrative support to the Vice Dean for Rural and Regional Affairs while maintaining a high level of professionalism, discretion, customer service, and responsiveness.
- Manage confidential and complex calendars, requiring consistent and fluid interaction with internal and external stakeholders to coordinate meetings amidst busy schedules.
- Screen and triage correspondence and apply independent judgement in directly responding to questions/requests or escalating as appropriate.
- Coordinate and draft internal and external communications and announcements.
- Independently develop presentation materials, including gathering and summarizing materials and creating effective agendas and presentations.
- Take meeting minutes, track deadlines, and manage follow-up action items as delegated.
- Maintain a clear understanding of key stakeholders within the School of Medicine to provide effective administrative support.
**Financial and Records Support (10%)**
- Monitor project budgets and prepare accurate financial summaries, reports, and forecasts to support planning and decision-making.
- Process and reconcile purchases, invoices, reimbursements, purchase orders, and business and travel expenses in accordance with UW requirements.
- Maintain confidential documentation pertaining to project planning, budgets and financial reporting, audits, and contracts.
**Special Projects and Program Coordination (30%)**
- Apply project management tools and practices to organize timelines, deliverables, action items, dependencies, and contingency plans for strategic initiatives, special assignments, workgroups, and search committees.
- Coordinate rural and regional initiatives connected to accreditation, continuous quality improvement, and strategic planning, including Liaison Committee on Medical Education(LCME) recommendations and action plans.
- Support the regional data system by entering and maintaining records, reviewing information for accuracy and completeness, and coordinating updates with regional staff and leadership.
- Provide concise status reports that surface priorities, risks, and recommendations; investigate and synthesize policy, operational, and regulatory information to help leaders identify practical solutions.
- Build collaborative relationships across the WWAMI region to support information sharing, project implementation, problem-solving, and coordination among regional offices, faculty, staff, and community partners; provide exam proctoring and other related support as assigned.
**Required Qualifications**
To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
**Minimum Qualifications**
- Bachelor’s degree in Communications, Business Administration, or a related field.
- Minimum of two years of professional experience in a high-level administrative support role.
Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.
**Additional Qualifications**
- Ability to interpret and communicate to others complex policies and procedures.
- Ability to work independently with a high degree of reliability, accuracy, and productivity.
- Ability to handle senior executive-level confidential information with a high level of tact, discretion, and diplomacy.
- Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.
- Ability to work across multiple levels of an organization to achieve results.
- Ability to research topics/issues quickly and efficiently given limited guidance and direction.
- Advanced skills with Microsoft Office Suite (i.e., Outlook, Word, Excel, PowerPoint, SharePoint).
**Preferred Qualifications**
- Experience supporting leadership positions in a large higher education institution or complex medical organization.
- Experience coordinating projects, tracking deadlines, and working with teams across different locations.
**Working Conditions**
- May require work beyond a standard 40-hour workweek, including evening or weekend time, to meet deadlines or support meetings and events.
- This role is eligible for hybrid telework. This position may be based in Seattle, WA, or remotely within the WWAMI region. Because the role works closely with regional offices, faculty, and partners across Washington, Wyoming, Alaska, Montana, and Idaho, candidates with knowledge of or experience working in geographically distributed teams are encouraged to apply.
**Compensation, Benefits and Position Details**
**Pay Range Minimum:**
$63,312.00 annual
**Pay Range Maximum:**
$86,712.00 annual
**Other Compensation:**
-
**Benefits:**
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
**Shift:**
First Shift (United States of America)
**Temporary or Regular?**
This is a regular position
**FTE (Full-Time Equivalent):**
100.00%
**Union/Bargaining Unit:**
Not Applicable
**About the UW**
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
**Our Commitment**
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with [UW Executive Order No. 81](https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/).
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [dso@uw.edu](mailto:dso@uw.edu).
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under [Washington state law](https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080).