Director’s Assistant - SA
职位：董事助理工资：每月工作时间高达900英 英国营业时间 假期：英国公开节日 关于角色：我们正在寻找一个积极的，商业化的和细节驱动的董事助手/经营运营助手，加入我们的英国客户作为位于南非或菲律宾的专业全职远程团队成员。我们的客户是东伦敦一家既定律师事务所，每个月处理约100个住宅运输问题，由两个管理总监领导。这不是传统的个人助手职位。这是一个专门为两名董事提供操作权力而设计的企业关键支持职位。在这个角色中，你将直接负责从董事办公室上取回经常性的行政，财务和运营任务。从管理账单和财务报告到进行市场研究和规划业务发展会议，你将担任一个可信任的执行官，确保公司核心运营引擎在不需要持续追踪的情况下流地运行。关键责任 直接执行支持与沟通 ·专用援助：作为两个董事的专门资源，保护他们的时间免受低级别的操作干扰。·专业沟通：通过书面和口头英语进行无沟通，向客户，合作伙伴和第三方代表管理董事。金融与账单运营 · 发票和发票：管理常规的账单流程，追踪未偿付的账单，准备收费者财务总结，并保持精确的会计数据。· 报告和数据调整：编制每周/月业务报告，监测财务指标，并准确地调整数据。· 知何时验证信息而不是猜测。· 客户和财务记录：处理敏感，机密的财务数据和法律记录，具有绝对自由裁量和严格遵守。商业发展与运营支持 · 外出接触和研究：研究英国当地房地产经纪人，抵押贷款经纪人和房地产专业人士，建立自信的初始电话联系，并根据需要安排会议 ·时间表和优先事项管理：管理董事会日程表，协调约会，做全面会议笔记，并关注行动项目。·过程执行：执行重复的行政程序，设置数字文件系统，
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Position: Director’s Assistant
Salary: Up to £900/month
Working Hours: UK business hours
Holidays: UK public holidays
About the Role:
We are seeking a proactive, commercially minded, and detail-driven Directors' Assistant / Business Operations Assistant to join our UK based client as a dedicated full-time remote team member based in South Africa or the Philippines.
Our client is an established East London law firm handling approximately 100 residential conveyancing matters per month, led by two Managing Directors. This is not a traditional personal assistant role—it is a business-critical support position designed specifically to serve as the operational right hand to the two Directors.
In this role, you will take direct responsibility for taking recurring administrative, financial, and operational tasks off the Directors' desks. From managing billing and financial reporting to conducting market research and scheduling business development meetings, you will act as a trusted executor who ensures the firm's core operational engine runs smoothly without needing constant chasing.
Key Responsibilities
Direct Executive Support & Communication
- Dedicated Assistance: Work exclusively as a dedicated resource for the two Directors, protecting their time from low-level operational distractions.
- Professional Communication: Communicate impeccably via written and spoken English, representing the Managing Directors professionally to clients, partners, and third parties.
Financial & Billing Operations
- Billing & Invoicing: Manage routine billing processes, track outstanding invoices, prepare fee earner financial summaries, and maintain accurate accounting data.
- Reporting & Data Reconciliation: Compile weekly/monthly business reports, monitor financial metrics, and reconcile data accurately—knowing when to verify information rather than guessing.
- Client & Financial Records: Handle sensitive, confidential financial data and legal records with absolute discretion and strict compliance.
Business Development & Operational Support
- Outbound Outreach & Research: Research local UK estate agents, mortgage brokers, and property professionals, make confident initial telephone contact, and arrange meetings as needed
- Schedule & Priority Management: Manage the Directors' calendars, coordinate appointments, take comprehensive meeting notes, and follow up on action items.
- Process Execution: Execute recurring administrative routines, set up digital filing systems, and keep internal business operations organise.
Requirements
Required Skills & Experience
- Executive / Operations Support Background: Proven experience as a Directors' Assistant, Operations Assistant, or Executive Assistant directly supporting busy business owners, founders, or senior leadership.
- Commercial & Numerical Aptitude: Strong proficiency with numbers, financial reporting, invoicing, and basic bookkeeping/data analysis.
- Confident Outreach Skills: Comfortable picking up the phone to conduct research, engage third parties, and book meetings without requiring a hard sales background.
- Unscripted & Professional Communication: Exceptional written and spoken English with an articulate, natural tone suited for UK business interactions.
- Ground-Level Attitude: Zero ego regarding administrative work—genuinely happy balancing high-level operational reporting with routine administrative and billing tasks.
- High Accountability & Judgment: Self-motivated and proactive, with the sound judgment to work independently while knowing precisely when to escalate critical financial or legal queries.
Working Arrangements
- Setup: Full-time (40 hours per week), dedicated remote position based in South Africa or the Philippines
- Hours: Strict alignment with UK business hours to provide real-time operational support to the Managing Directors.
What Success Looks Like
The two Directors are completely freed from routine billing, reporting, and administrative chasing; business development meetings with local UK estate agents are booked consistently; financial reporting is executed with 100% accuracy; and the Directors save significant hours each week, allowing them to focus on firm growth and family life.
Originally posted on Himalayas