执行助理
Executive Assistant
这是一个远程职位。
一家房地产投资公司正在寻找一位有条理、积极主动的行政助理，以支持董事在关键运营和行政领域的工作。这是一项完全远程的独立承包职位，每周工作2-5小时，随着业务扩展可增加工作量。直接与董事合作，您将负责日常流程，管理日历，并跟踪房地产交易中的关键转让和银行文件。您将仔细更新房地产电子表格，整理Google Drive，设置任务管理系统（如Asana/Trello），并处理简单的社交媒体更新。我们理想的候选人是一个注重细节的系统思考者，擅长管理异步沟通，协调与律师、经纪人和投资者的对接，并为繁忙的日程带来秩序。
主要职责：
行政支持与日程管理：
· 协调董事的日程，解决日程冲突，保护专注时间。
- 及时提醒即将进行的投资者会议、转让截止日期和网络活动。
- 管理异步更新，将晚间的语音备忘录和消息转化为清晰的每日任务优先级。
房地产交易与转让管理：
· 整理、跟踪并跟进关键的房地产文件，包括销售备忘录、评估报告、签署的贷款协议和信托契约。
- 保持对律师和贷款方查询的清晰记录，确保房地产交易顺利进行。
- 准确更新房地产电子表格、实体结构和交易跟踪表。
运营与流程优化：
· 协助选择、实施和管理集中式任务跟踪工具（如Trello、Asana或Google Workspace）。
- 标准化文档命名规范并维护组织良好的Google Drive文件夹结构。
- 识别运营瓶颈并建立清晰的标准操作流程（SOP）。
投资者关系与可见度：
· 维护投资者跟踪电子表格，并协助为大师班和房地产投资者网络准备演示材料。
- 收集项目更新、案例研究和交易里程碑，安排在社交媒体平台上发布。
要求
· 在行政助理、个人助理或运营支持岗位上有实际经验，最好在房地产开发、房地产或投资领域。
- 强烈的组织能力，能够同时处理多项任务并保持高准确性。
- 熟练使用Google Workspace（如Gmail、Calendar、Drive、Sheets）和其他协作工具。
- 良好的沟通能力，能与不同背景的人员有效协作。
- 熟悉房地产交易流程和相关术语者优先。
查看英文原文
This is a remote position.
A property investment firm is seeking an organized, proactive Executive Assistant to support the Directors across key operational and administrative areas. This is a fully remote, independent contractor role starting at 2–5 hours per week, with scope to increase as the business scales. Working directly with the Directors, you will take ownership of daily workflows, manage calendars, and track critical conveyancing and banking documentation for property deals. You will keep property spreadsheets meticulously updated, organize Google Drive, set up task management systems (e.g. Asana/Trello), and handle light social media updates. Our ideal candidate is a detail-oriented systems thinker who thrives on managing asynchronous communications, coordinating with lawyers, brokers, and investors, and bringing order to busy schedules. Key Responsibilities: Executive Support & Diary Management:
· Coordinate Director schedules, resolve scheduling conflicts, and protect focus time.
- Issue timely reminders for upcoming investor calls, conveyancing deadlines, and networking events.
- Manage asynchronous updates, converting late-evening voice notes and messages into clear daily task priorities.
Property Deal & Conveyancing Administration:
· Organize, track, and chase critical property documents, including Memorandums of Sale, valuation reports, signed loan agreements, and Deeds of Trust.
- Maintain clear records of outstanding solicitor and lender queries to keep property completions moving forward smoothly.
- Keep property spreadsheets, entity structures, and deal tracking sheets updated with absolute accuracy.
Operations & Process Improvement:
· Help select, implement, and manage centralized task-tracking tools (e.g., Trello, Asana, or Google Workspace).
- Standardize document naming conventions and maintain organized Google Drive folder structures.
- Identify operational bottlenecks and establish clean Standard Operating Procedures (SOPs).
Investor Relations & Visibility:
· Maintain investor tracking spreadsheets and assist with assembling presentation collateral for masterminds and property investor networks.
- Collect project updates, case studies, and deal milestones from Directors to schedule on social media platforms.
Requirements
- Proven experience as an Executive Assistant, Personal Assistant, or in an operational support role, ideally within property development, real estate, or investment sectors.
- Strong numerical aptitude and exceptional attention to detail when working with spreadsheets and legal documents.
- Experience with Google Workspace (Drive, Sheets, Docs) and project management software (Trello, Asana, or similar).
- Comfortable and experienced working remotely with minimal supervision and managing flexible or asynchronous working hours.
- Excellent written and verbal communication skills.
- High level of initiative—a problem-solver who naturally creates order out of chaos.
- Fully set up home office.
Desirable Traits:
· Process thinker: Loves building structured, repeatable systems.
- Calm under pressure: Manages multiple deadlines without losing accuracy.
- Proactive gatekeeper: Anticipates issues and keeps processes moving before bottlenecks occur.
- Tech-savvy: Comfortable learning and implementing digital workflow tools.
Benefits
- Flexible, part-time remote contract starting at 2–5 hours per week, with opportunity to scale hours as the role grows.
- Fully remote flexibility working aligned with UK time zones.
- Opportunity to work closely with ambitious property entrepreneurs and shape the operational foundation of a growing portfolio.
Originally posted on Himalayas