Executive Assistant
职位：执行助理工作时间：40小时/周安排：6:00-3:00,珀斯，阿联任务需要：·维护和协调行政日程，确保有效的会议，约会和旅行安排管理及计划时间 ·作为高管与内部/外部利益相关者之间的首要联系点，包括查看和优先考虑电子邮件和电话通话 ·规划，预订和组织复杂的国内和国际旅游路线，包括飞行，住宿和地面运输。·协助编制会议议程，记录会议日程录并确保及时向参与者发送材料 ·通过进行研究，收集数据和协助项目协调和后续工作提供项目支持 ·尽量谨慎地处理敏感和机密信息和专业化 ·积极识别和解决行政问题，展示以解决方案为导向的方法 ·有效与其他团队成员和部门合作，确保无的工作流程和实现组织目标 · 应分配的其他特别任务要求：· 经验证明，作为 C 级高管的虚拟执行助理或相关职位工作；• 在家具行业或类似领域的背景优先获得。·熟悉当前技术，如桌面共享，云服务和 VoIP （GSuite,Zoom,Slack,Asana,Notion 等）·在办公软件和通信工具方面具有强大的技能。·对网络日历和规划知识 (Calendly,Google Calendar) ·优秀的口头和书面英语沟通能力。·谨慎和处理机密信息的能力。·卓越的电话，电子邮件和即时消息沟通技巧。·高度组织和细节化。能够有效地优先多项任务 ·适应性和积极思维 ·专业态度和强大的人际技能 ·独立工作的能力，以团队为导向的环境 ·自律和组织；能在有限监督下持续达到每日和月目标 原始发布于喜马拉雅山脉
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Position: Executive Assistant
Number of hours: 40 hours/week
Schedule: 6 AM - 3 PM, Perth, AU
Tasks required:
- Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
- Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls
- Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed
- Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
- Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
- Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
- Handle sensitive and confidential information with the utmost discretion and professionalism
- Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
- Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
- Other ad hoc tasks that would be assigned
Requirements:
- Proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role
- Background in the Furniture industry or a similar field is preferred
- Familiarity with current technologies, like desktop sharing, cloud services, and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
- Strong proficiency in office software and communication tools
- Knowledge of online calendars and scheduling (Calendly, Google Calendar)
- Excellent verbal and written English communication skills
- Discretion and the ability to handle confidential information
- Excellent phone, email, and instant messaging communication skills
- Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
- Adaptability and a proactive mindset
- Professional demeanor and strong interpersonal skills
- Ability to work independently and in a team-oriented environment
- Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision
Originally posted on Himalayas