Admin Assistant (AR - 02182025 - PTAA )
职位：管理员助理 工作时间：20小时/周安排：EST 任务要求：· 管理，组织和响应电子邮件信件。· 为主管/CEO 提供主要资源和支持。· 管理和协调主管/首席执行官的日历，约会和计划需求。· 输入数据并保持有组织记录。· 輸入，组织和管理文件。· 以专业的方式与供应商通过电子邮件交流。· 有时拨打电话给供应商进行跟踪和询问。· 请和管理从供应商那里的数据，确保准确性和完整性。· 根据需要起草，审查和编辑信件，确保专业化和准确性。·从原始来源编译和组织 Excel 中的数据。·预先阅读和编辑文件，包括信件和电子邮件，确保准确性和专业化。·协助旅行规划，包括研究选项，预订和行程管理。·执行一般行政任务，包括输入数据，编制报告和维护文档。·帮助制定清晰而简洁的通信，包括电子邮件和公告和报告。·根据需要履行其他职责：· 之前在行政或虚拟助理角色中经历。· 高水平的西班牙语和英语 （书面和口头）. · 必须有机会与首席执行官/经理进行 Zoom 视频通话。· 在 EST （迈阿密）時段区工作的能力。· 有能力高效管理多项任务的强大的组织技能。·熟练使用 Microsoft Excel,电子邮件平台和一般文件编辑工具。·熟悉当前技术，如桌面共享，云服务和 VoIP （GSuite,Zoom,Slack,Trello 等）·可靠互联网连接和 WiFi 通话的能力。·高度关注细节和准确性。·优先获得事先在行政支持方面的经验。·对网络日历和计划知识 （例如谷歌日历）. · 卓越的电话，电子邮件和即时通讯沟通技巧 · 有效的英语语言和书面沟通技能的清晰和简洁的沟通者 · 在社交媒体管理方面的经验 ·强大的分析能力和解决问题能力 ·高度组织性和细节化；能够有效地优先考虑多项任务 原始发布在喜马拉雅山
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Position: Admin Assistant
Number of hours: 20 hours/week
Schedule: EST
Tasks required:
- Manage, organize, and respond to email correspondence.
- Serve as the primary resource and support for the owner/CEO.
- Manage and coordinate the owner/CEO’s calendar, appointments, and scheduling needs.
- Perform data entry and maintain organized records.
- Input, organize, and manage documents.
- Communicate with suppliers via email in a professional manner.
- Occasionally make phone calls to suppliers for follow-ups and inquiries.
- Request and manage data from suppliers, ensuring accuracy and completeness.
- Draft, review, and edit correspondence as needed, ensuring professionalism and accuracy.
- Compile and organize data in Excel from raw sources.
- Pre-read and edit documents, including letters and emails, ensuring accuracy and professionalism.
- Assist with travel planning, including researching options, booking, and managing itineraries.
- Perform general administrative tasks including data entry, preparing reports, and maintaining documentation.
- Assist in crafting clear and concise communications, including emails, announcements and reports
- Perform other duties as needed
Requirements:
- Previous experience in an administrative or virtual assistant role.
- Advanced proficiency in both Spanish and English (written and spoken).
- Must be available for occasional Zoom video calls with the CEO/Manager.
- Ability to work in the EST (Miami) time zone.
- Strong organizational skills with the ability to manage multiple tasks efficiently.
- Proficiency in Microsoft Excel, email platforms, and general document editing tools.
- Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Trello, etc.)
- Reliable internet connection and ability to make WiFi calls.
- High attention to detail and accuracy.
- Previous experience in administrative support is preferred.
- Knowledge of online calendars and scheduling (e.g. Google Calendar)
- Excellent phone, email and instant messaging communication skills
- Clear and concise communicator with effective English verbal and written communication skills
- Experience with basic social media management
- Strong analytical, and problem-solving skills
- Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
Originally posted on Himalayas