Executive Assistant
普拉坦国际 (PI) 是一个美国501 ((c) ((3) 的机构，旨在支持全球范围内儿童和青年学习创新。我们使得普拉坦教育基金会在印度开拓的证明可扩展性的教育解决方案，如"正确水平教学" (TaRL),通过适应当地现实的编程和技术援助，能够适应和传播到全球南方地区的环境中。今天，普拉坦创新的目标是通过30个国家的伙伴关系每年达到数百万儿童。角色/作用目的描述 普拉坦国际正在寻找一个高度组织的执行助理来支持其全球领导团队。这个角色是作为集中的团队资源而不是传统的个人助手角色建立的。你将担任执行组 (EG) 的物流，确保在安排，国际旅行和董事会时间表中无操作。成功的候选人将成为领导者的积极合作伙伴，能够管理复杂的物流跨多个时区并为董事会委员会提供高层次行政支持。主要职责和责任共享执行计划 (30%) ·日历管理：· 管理领导团队多个成员的复杂安排请求，优先考虑外部合作伙伴和捐助者会议。· 全球协调：解决冲突和在印度，美国，LAC 和非洲时间区以及普拉坦实体内的调用时间。· 工作空间管理：协调团队范围内的会议 （例如确保 Work Bar 等场所）的物流预订并向更广泛的工作人员传达详情。国际旅游与物流 （印度以外）(25%) · 终端旅行支持：为领导层管理国际旅游，包括航班，签证，住宿和地面运输。· 费用管理：处理旅行费用，确保及时报告和退款。特别项目和临时支持(30%) ·项目追踪：协助团队的追踪成果和未完成行动项目的信息。·沟通：为内部和外部成员起草，校正并编辑信件。·专业支持：为新项目和出现优先事项提供灵活高层次的行政支持。董事会和委员会支持 (10%) ·管理物流：作为董事会的主要行政联系点；
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About Pratham International
Pratham International (PI) is a US 501(c)(3) established to support learning innovations for children and youth in contexts across the globe. We enable the adaptation and spread of proven and scalable education solutions pioneered in India by Pratham Education Foundation, such as Teaching at the Right Level (TaRL), to contexts across the global south through programming and technical assistance tailored to local realities. Today, Pratham innovations reach millions of children annually through partnerships across ~30 countries.
Description of the Role / Role Purpose
Pratham International is seeking a highly organized Executive Assistant to support its global leadership team. This role is established as a centralized team resource rather than a traditional personal assistant role. You will act as the logistical anchor for the Executive Group (EG), ensuring seamless operations across scheduling, international travel, and board schedules.
The successful candidate will be a proactive partner to leadership, capable of managing complex logistics across multiple time zones and providing high-level administrative support to board committees.
Major Roles and Responsibilities
Shared Executive Scheduling (30%)
- Calendar Management: Manage complex scheduling requests for multiple members of the leadership team, prioritizing external partner and donor meetings.
- Global Coordination: Resolve conflicts and schedule calls across India, US, LAC, and Africa time zones and across Pratham entities as needed.
- Workspace Management: Coordinate logistical bookings for team-wide meetings (e.g., securing venues like Work Bar) and communicate details to the broader staff.
International Travel & Logistics (outside India) (25%)
- End-to-End Travel Support: Manage international travel for leadership, including flights, visas, accommodations, and ground transportation.
- Expense Management: Process travel expenses and ensure timely reporting and reimbursement.
Special Projects and ad hoc support(30%)
- Project Tracking: Assist with tracking team-wide deliverables and outstanding action items.
- Communication: Draft, proofread, and edit correspondence for internal and external constituents.
- Ad Hoc Support: Provide flexible, high-level administrative support for new projects and emerging priorities as they arise.
Board and Committee Support (10%)
- Governance Logistics: Act as the primary administrative point of contact for board and committee members.
- Meeting Management: Schedule and coordinate all board and committee meetings, ensuring alignment across global time zones.
Required Qualifications, Skills, and Experience
- Experience: 7+ years of progressive administrative or executive support experience, ideally in a shared-resource model within the nonprofit or international development sector.
- Logistical Mastery: Proven ability to manage complex travel and calendars across diverse global time zones.
- Communication: Exceptional written and verbal communication in English; extreme attention to detail in proofreading and professional correspondence.
- Technical Proficiency: Mastery of GSuite (specifically advanced Calendar management, Slides, and Sheets) and Zoom.
- Discretion: High level of judgment and discretion when handling sensitive organizational and personnel information.
Desired Attributes
- Team-First Mindset: Comfort working as a shared resource supporting multiple senior leaders.
- Proactivity: Ability to anticipate the needs of a remote leadership team and solve problems before they escalate.
- Adaptability: Flexibility to work US hours as needed from a remote location in India.
- Learning Orientation: A growth mindset with passion for our mission.
Location and Compensation
- Location: This is a remote role based in India. Prefer candidates based in Delhi/Mumbai where the majority of our team is currently located.
- Compensation: Competitive compensation and benefits commensurate with the India market in the social impact field.
- Hiring Note: This position will be hired via our organizational partner in India – PUSA Learning Solutions, LLC.
- Pratham is an equal-opportunity employer and encourages people from diverse backgrounds to apply for positions within our organization.
Employment Details
- Remit: Global
- Location: India
- Work authorization: Work authorization in India is required.
- Start Date: As soon as possible.
Pratham is an equal-opportunity employer and encourages people from diverse backgrounds to apply for positions within our organization.
Originally posted on Himalayas