行政助理 | 财务记账
Administrative Assistant | Bookkeeping
职位描述
我们正在寻找一位高度有条理、积极主动且注重细节的行政助理，以支持在建筑、室内设计和施工行业运营的一组不断发展的企业。
我们的客户运营三家业务：一家室内设计公司、一家总承包业务和一个木工车间。随着这三家企业的工作量不断增加，他们需要一位可靠的行政专业人员来协助管理日常运营，优化流程并确保一切顺利运行。
该职位最初为兼职，随着企业持续发展，有可能成长为全职职位。
理想的候选人将能够熟练处理各种行政职责，保持准确的记录，并在多个业务之间支持项目协调。
主要职责
● 行政支持：为三家业务提供日常行政协助，帮助保持运营的有序和高效。
● 开票与会计：协助准备和管理发票，维护财务记录，并使用 QuickBooks 支持基本的会计工作。
● 报告：保持准确的记录，准备报告并更新电子表格以支持业务运营。
● 项目跟踪：监控项目进展，维护项目跟踪表并确保相关信息及时更新。
● 电子表格管理：更新和维护 Excel 电子表格，确保信息准确、有序且易于访问。
● 数据管理：维护有序的数字记录、文件和文档。
● 一般业务支持：根据需要协助各种行政任务，帮助减少业主的日常负担。
为什么加入 Assist World？
100% 远程办公
50 美元生日奖金
200 美元推荐奖金
无追踪器，无问题
要求
● 具有行政助理、运营支持或类似职位的先前经验。
● 具备基本的会计、开票和财务行政经验。
● 熟悉 QuickBooks。
● 精通 Microsoft Office，尤其是 Excel。
● 强大的组织能力和项目协调能力。
● 优秀的细节关注能力和高度的准确性。
● 出色的书面和口头沟通能力。
● 能够处理多项任务并有效优先排序。
● 积极主动、可靠，具备独立工作的能力和对责任的担当。
查看英文原文
About the Role
We are seeking a highly organised, proactive and detail-oriented Administrative Assistant to support a growing group of businesses operating across the architecture, interior design and construction industries.
Our client runs three businesses: an interior design company, a general contracting business, and a millwork workshop. With a growing workload across all three, they are looking for a reliable administrative professional to help manage day-to-day operations, streamline processes and keep everything running smoothly.
This role will initially be part-time, with the potential to grow into a full-time position as the businesses continue to develop.
The ideal candidate will be comfortable managing a variety of administrative responsibilities, maintaining accurate records and supporting project coordination across multiple businesses.
Key Responsibilities
● Administrative Support: Provide day-to-day administrative assistance across the three businesses, helping to keep operations organised and efficient.
● Invoicing and Bookkeeping: Assist with preparing and managing invoices, maintaining financial records and supporting basic bookkeeping tasks using QuickBooks.
● Reporting: Maintain accurate records, prepare reports and update spreadsheets to support business operations.
● Project Tracking: Monitor project progress, maintain project trackers and ensure
relevant information is kept up to date.
● Spreadsheet Management: Update and maintain Excel spreadsheets, ensuring
information is accurate, organised and accessible.
● Data Management: Maintain organised digital records, files and documentation.
● General Business Support: Assist with a variety of administrative tasks as required, helping to reduce the owner's day-to-day workload.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
Requirements
● Previous experience in an administrative assistant, operations support or similar role.
● Experience with basic bookkeeping, invoicing and financial administration.
● Familiarity with QuickBooks.
● Proficiency in Microsoft Office, particularly Excel.
● Strong organisational and project coordination skills.
● Excellent attention to detail and a high level of accuracy.
● Strong written and verbal communication skills.
● Ability to manage multiple tasks and prioritise effectively.
● A proactive, dependable approach, with the ability to work independently and take
ownership of responsibilities.
The Ideal Candidate
The ideal candidate is an organised and dependable professional who enjoys bringing structure to busy environments. They will be comfortable juggling administrative responsibilities across multiple businesses, keeping projects and records up to date, and providing the reliable day-to-day support that allows a business owner to focus on higher-priority work.
Experience supporting businesses in construction, architecture or interior design would be beneficial, but is not essential.