POOLING : Executive Assistant (Dayshift, Work from Home)
类别：建筑与建设地点：从家乡永久日勤工作职位描述 - 标题：（虚拟）执行助理报告到标题：总经理 首席执行官部门 /商务单位：直接向客户转班 - 遵循澳大利亚时间职位目的：总经纪人的执行助理为总经理提供高层次的行政支持，确保办公室运行有效。该角色包括管理计划，协调会议，处理信件和各种行政任务来帮助总经理实现业务目标。账号：关键活动/责任/预期最终结果 时间表管理·维护和管理总经理的日历，包括安排会议，约会和旅行安排。会议协调：·组织和协调会议，包括准备议程，记录并关注行动项目。沟通：·处理所有输入和出出的通信，包括电子邮件，电话和信函。确保及时和适当的回复。文件编制：·根据总经理要求做好报告，演示和其他文档的准备和编辑。项目的支持：·协助执行特别项目和倡议，按照总经理指导。机密性：·尽最大的保密和自由裁量处理敏感信息。关系管理：· 与内部及外部利益相关者建立和保持牢固的关系。办公室管理：·监督总经理办公室日常运营，包括维护办公用品和设备。角色特点技能 · 训练有素的人 · 组织能力：优秀的组织和时间管理技巧，具有优先任务和符合最后期限的能力。· 沟通技巧：强大的口头和书面沟通技能的能力。· 注意细节：高水平的准确度和关注细节。· 解决问题：· 专业性：显示出高度的专业化和诚信。· 技术技能：熟练使用微软办公室套件 (Word,Excel,PowerPoint,Outlook). · 在需要时也会协助所有者完成类似任务。关键工作关系：内部/外部客户员工家庭管理要求职位资格：· 教育：毕业生
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Category: Architecture & Construction
Location:
PERMANENT DAYSHIFT WORK FROM HOME
Position Description -
Title: (Virtual) Executive Assistant
Reports to Title: General Manager – CEO
Department / Business Unit: Direct to client
Shift - Follows Australian Hours
Position Purpose:
The Executive Assistant to the General Manager provides high-level administrative support to the General Manager, ensuring efficient operation of the office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the General Manager in achieving business objectives.
ACCOUNTABILITIES:Key Activities/Duties/Expected End results
Calendar Management· Maintain and manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements.
Meeting Coordination:· Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
Communication:· Handle all incoming and outgoing communications, including emails, phone calls, and correspondence. Ensure timely and appropriate responses.
Document Preparation:· Prepare and edit reports, presentations, and other documents as required by the General Manager.
Project Support:· Assist with special projects and initiatives as directed by the General Manager.
Confidentiality:· Handle sensitive information with the utmost confidentiality and discretion.
Relationship Management:
- Build and maintain strong relationships with internal and external stakeholders.
Office Management:
- Oversee the day-to-day operations of the General Manager's office, including maintaining office supplies and equipment.
ROLE SPECIFIC SKILLS
- Odoo Trained
- Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Communication Skills: Strong verbal and written communication skills.
- Attention to Detail: High level of accuracy and attention to detail.
- Problem-Solving: Ability to anticipate needs and proactively address issues.
- Professionalism: Demonstrates a high level of professionalism and integrity.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Will be assisting the owner also with similar tasks when needed.
KEY WORKING RELATIONSHIPS:
Internal/External
Customer
Employees
Family
Management
Requirements
JOB QUALIFICATIONS:
- Education: Bachelor's degree in Business Administration or related field preferred.
- Experience: Minimum of 3-5 years of experience in an executive assistant or similar role in Australia.
- Skills: Strong organizational, communication, and interpersonal skills.
CORE COMPETENCIES
PERSON SPECIFIC ATTRIBUTES (eg Flexible Professional, Team worker etc)
· Methodical / Planner
- Flexible
- Proficient with Time Management
- Proactive
Details
Originally posted on Himalayas