执行助理与运营支持
Executive Assistant & Operations Support
职位描述
Jonathan 是一位 CEO，他经常收到大量请求、邮件和小型项目，需要一位可靠的人来完全接管这些事务。这是一份结合了行政助理和运营的职位：管理他的邮箱和日历，负责从研究到完成的实际项目，并处理一些个人日程安排，以便他能围绕工作计划一周。Jonathan 曾经与一位行政助理合作过，但对方没有及时跟进，且需要逐步指导，因此合适的候选人应是能够主动工作、具备良好判断力和常识的人，无需被催促就能完成任务，学习速度快，并在事情不清楚时提出聪明的澄清问题
主要职责
• 管理 Jonathan 的邮箱：分类接收的邮件，撰写并发送清晰的回复，确保不会遗漏任何事项
• 管理日历：安排会议，保护专注时间（例如上午不安排会议或专门的项目日），解决冲突
• 持续跟进：当人们未回复你的日程请求或你参与的讨论线时，要持续跟进直到问题解决
• 全程负责运营项目，例如为团队寻找停车位或比较办公室电话亭以获得最佳性价比，并给出明确的建议
• 为访客和团队成员预订航班和差旅，平衡好时间和成本
• 处理 Jonathan 的个人日程，包括预约（如牙医）和晚餐预订
• 独立完成行政和设置任务，使用现有说明（例如在 Gusto 注册），而不需要逐步指导
• 跟踪所有待办事项，并主动汇报进展，让 Jonathan 始终了解事情的进展情况
技能与工具
• Google Workspace（Gmail、Calendar、Drive、Docs、Sheets）
• Slack 和 Notion
• 能够熟练使用 AI 工具，快速掌握新软件，包括团队内部的 ML 工具
• 英语书面和口语表达优秀，包括撰写专业、精炼的邮件内容
• 主动性强，具备良好的判断力和常识；能够根据初步信息独立工作
查看英文原文
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Company Overview
Alljoined is a San Francisco-based neurotechnology research company working on decoding thoughts from brain activity. The team is small, research-heavy, and fast-moving, with backgrounds from Harvard, MIT, Stanford, and Meta. The company is making real breakthroughs and moves quickly, so priorities and processes change often.
Role Overview
Jonathan, the CEO, has a steady stream of requests, emails, and small projects coming his way and needs one reliable person to take them off his plate completely. This is a combined Executive Assistant and operations role: running his inbox and calendar, owning practical projects from research to completion, and handling some personal scheduling so he can plan his week around the work. Jonathan has had a poor experience with a past EA who didn't follow up and needed step-by-step direction, so the right person is a self-starter with strong common sense who follows through without being chased, learns quickly, and asks smart clarifying questions when something is unclear.
Key Responsibilities
• Manage Jonathan's inbox: triage incoming email, draft and send clear replies, and make sure nothing gets dropped.
• Own the calendar: schedule meetings, protect focus time (e.g. blocked mornings or dedicated project days), and resolve conflicts.
• Follow up persistently: when people don't reply to scheduling requests or threads you're looped into, chase them until it's closed out.
• Take on operations projects end to end, such as sourcing parking for the team or comparing office phone booths for best value, and come back with a clear recommendation.
• Book flights and travel for visitors and team members, balancing good timing with good value.
• Handle personal scheduling for Jonathan, including appointments (e.g. dentist) and dinner reservations.
• Complete admin and setup tasks independently using available instructions (e.g. registering on Gusto), without needing step-by-step guidance.
• Track all open tasks and report progress proactively so Jonathan always knows where things stand.
Skills & Tools
• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Slack and Notion
• Comfortable using AI tools and quick to pick up new software, including the team's internal ML tools
• Excellent written and spoken English, including polished, professional email copy
• Self-starter with strong judgment and common sense; can work from first principles and figure things out independently
• Highly organized with reliable follow-through; executes quickly on multiple tasks at once
• Tech-forward and curious; genuine interest in AI and neurotechnology is a strong plus
• Minimum 3 to 4 years of Executive Assistant experience, ideally supporting founders or startup teams
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