执行助理 / 项目管理虚拟助理（兼职）
Executive Assistant / Project Management VA (Part-Time)
Overview:
我们正在寻找一位高度有条理、积极主动且注重细节的虚拟助理，为一家正在发展的创意企业家在两个业务中提供支持：
- 一个高端袖扣及配饰业务
- 一家小型设计公司
这个职位适合在结构化环境中工作、享受将创意混乱变得有序，并能独立管理系统的人员。
关键职责
项目管理（核心）
- 在 monday.com 中管理并维护工作流程
- 根据收到的邮件（如采购订单）创建和更新项目
- 分配并跟踪行动事项
- 标记并通知创始人更新情况
- 确保所有任务都已组织、更新并完成
- 提供每周项目更新/报告
收件箱与日历管理
- 监控收件箱并代表创始人回复邮件
- 被抄送至邮件并在需要时主动回复
- 管理日历安排和确认
- 确保没有遗漏任何事项
客户与客户沟通
- 通过 Shopify 收件箱/聊天回复网站/客户查询
- 跟进客户（特别是需要提醒的批发订单）
- 保持强大且专业的沟通语气
行政与运营支持
- 协助使用 Google Sheets 进行费用跟踪
- 每月记录并分类费用
- 帮助准备财务数据给会计师（仅限轻量级记账）
- 在两家公司中维护有组织的系统
一般支持
- 根据需要在两家公司中提供协助（袖扣业务 + 设计公司）
- 帮助实施系统并改进工作流程
- 通过更好的组织支持扩展工作
要求
必备条件：
- 有项目管理工具的经验（Monday.com 优先）
- 出色的行政和组织能力
- 优秀的英文书面表达能力（面向客户的职位）
- 客户服务经验
- 能够独立且积极地工作
- 熟悉 Google Workspace（Sheets、Gmail、Calendar）
加分项：
- 轻量级记账/费用跟踪经验
- 电商经验（Shopify）
- 支持创始人或小企业的工作经验
为什么加入 Assist World？
100% 远程办公
50 美元生日奖金
200 美元推荐奖金
500 美元每月抽奖机会
无追踪器。没问题
查看英文原文
Overview:
We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support a growing creative business owner across two ventures:
- A premium lapel pin & accessories business
- A small design agency
This role is ideal for someone who thrives in structured environments, enjoys bringing order to creative chaos, and can independently manage systems, communication, and admin operations.
Key Responsibilities
Project Management (CORE)
- Manage and maintain workflows in monday.com
- Create and update projects based on incoming emails (e.g., purchase orders)
- Assign and track action items
- Tag and communicate updates to the founder
- Ensure all tasks are organized, updated, and completed
- Provide weekly project updates/reporting
Inbox & Calendar Management
- Monitor inbox and respond on behalf of the founder
- Be CC’d into emails and proactively respond when needed
- Manage calendar scheduling and confirmations
- Ensure nothing slips through the cracks
Customer & Client Communication
- Respond to website/customer queries via Shopify inbox/chat
- Follow up with clients (especially wholesale orders needing nudges)
- Maintain strong, professional communication tone
Admin & Operations Support
- Assist with expense tracking using Google Sheets
- Log and categorize expenses monthly
- Help prepare financial data for accountant (light bookkeeping only)
- Maintain organized systems across both businesses
General Support
- Assist across both businesses as needed (pin business + design agency)
- Help implement systems and improve workflows
- Support scaling efforts through better organization
Requirements
Must-Have:
- Experience with project management tools (Monday.com preferred)
- Strong admin + organizational skills
- Excellent written English (client-facing role)
- Customer service experience
- Ability to work independently and proactively
- Comfortable working with Google Workspace (Sheets, Gmail, Calendar)
Nice-to-Have:
- Light bookkeeping / expense tracking experience
- Ecommerce experience (Shopify)
- Experience supporting founders or small businesses
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM