执行虚拟助理（医疗科技）
Executive Virtual Assistant (Healthcare Tech)
公司简介
我们是一家快速发展的医疗科技公司，拥有约32名员工的分布式团队和三位联合创始人。我们正在寻找一位高度可靠、注重细节的执行虚拟助理，协助高级管理层处理日常运营和日程安排。该职位主要支持两位联合创始人，偶尔也会为第三位联合创始人和部分团队成员提供帮助。在此职位上，一致性、信任感和响应速度是成功的关键。
职位概述
执行虚拟助理将作为管理层的可信赖合作伙伴，负责日历管理、差旅协调、收件箱整理和面试安排。该职位适合在快节奏环境中支持高管的人员，重视结构化工作、执行力和主动沟通。
核心职责
执行与行政支持
- 为多位联合创始人管理复杂的日历
- 安排会议
- 解决冲突
- 设置专注时间
- 协调国内和国际差旅（航班、酒店、行程）
- 处理临时变更和调整
- 代表高管起草并管理邮件
- 维护收件箱的组织和优先级
日程与协调
- 安排内部和外部会议
- 与候选人和内部相关方协调面试安排
- 确保及时跟进和确认
- 支持招聘协调，确保良好的候选人体验
跨团队与临时支持
- 偶尔协助其他团队成员（如销售领导）处理差旅或日程安排
- 按需创建和维护文档、Google表格和跟踪表
- 支持组织内的轻量级行政任务（不超过工作量的10%）
个人与高管后勤
- 在需要时协助CEO处理有限的个人后勤事务
- 作为可靠的支援点，减轻高管的工作负担
必备资格
- 3年以上执行助理或虚拟助理经验
- 有支持高级管理层或创始人的实际经验
- 强大的日历和差旅协调能力
- 优秀的英文书面和口头沟通能力
- 高度可靠、响应迅速且注重细节
- 能够一致且有效地处理多项优先事项
所需工具与系统
- Google Workspace（Gmail、Google 日历、Google 文档、表格）
- Slack
- Zoom
加分项（非必需）
- 相关经验
查看英文原文
Company Overview
We are a growing healthcare technology company with a distributed team of ~32 employees and three co-founders. We are seeking a highly reliable, detail-oriented Executive Virtual Assistant to support senior leadership with daily operations and scheduling. This role will primarily support two co-founders, with occasional assistance to a third co-founder and select team members. Consistency, trust, and responsiveness are critical to success in this role.
Role Overview
The Executive Virtual Assistant will serve as a trusted partner to leadership, owning calendar management, travel coordination, inbox organization, and interview scheduling. This role is ideal for someone experienced in supporting executives in fast-paced environments who values structure, follow-through, and proactive communication.
Core Responsibilities
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Executive & Administrative Support
· Manage complex calendars for multiple co-founders
· Schedule meetings
· Resolve conflicts
· Build in focus time
· Coordinate domestic and international travel Flights, hotels, itineraries
· Last-minute changes and adjustments
· Draft and manage emails on behalf of executives
· Maintain inbox organization and prioritization
Scheduling & Coordination
· Schedule internal and external meetings
· Coordinate interview scheduling with candidates and internal stakeholders
· Ensure timely follow-ups and confirmations
· Support hiring coordination to ensure a smooth candidate experience
Cross-Team & Ad Hoc Support
· Occasionally assist other team members (e.g., sales leadership) with travel or scheduling
· Create and maintain documents, Google Sheets, and trackers as needed
· Support light administrative tasks across the organization (≤10% of workload)
Personal & Executive Logistics
· Assist with limited personal logistics for the CEO (as needed)
· Act as a dependable point of support to reduce executive workload
Must-Have Qualifications
· 3+ years of experience as an Executive Assistant or Virtual Assistant
· Proven experience supporting senior leadership or founders
· Strong calendar and travel coordination skills
· Excellent written and verbal English communication
· High reliability, responsiveness, and attention to detail
· Ability to manage multiple priorities with consistency and follow-through
Required Tools & Systems
· Google Workspace (Gmail, Google Calendar, Google Docs, Sheets)
· Slack
· Zoom
Nice-to-Have (Not Required)
· Experience coordinating interviews or supporting hiring processes
· Familiarity with Applicant Tracking Systems (ATS)
· Experience working in tech or healthcare environments
What Success Looks Like
· Executives trust that tasks will be completed accurately and on time
· Calendars are organized, realistic, and well-managed
· Travel and scheduling run smoothly with minimal executive involvement
· Communication is proactive, clear, and consistent
· Reduced operational friction for leadership