执行与行政助理
Executive & Admin Assistant
关于公司
客户是一家原料的批发进口商和出口商。业务由一支精简但经验丰富的团队运营，包括各专业职能的现有VA支持。该职位直接向公司所有者汇报，并协助其处理日常运营、组织和沟通管理事务。
关于职位
我们正在寻找一位可靠、有条理且技术娴熟的行政助理，与所有者密切合作。这是一个从兼职开始的职位（每周20小时），随着信任建立后有望转为全职。你将负责确保小事不会被遗漏——让所有者能够专注于更高层次的任务。
主要职责
从第一天起
- 进行每日/每周检查，确认自动化和数据导入运行正常；记录并标记任何问题
- 执行常规网站内容更新（仅需复制粘贴；自定义PHP/HTML后台——无需编码）
- 通过电话/邮件检查并维护仓库和办公室地点的营销材料库存水平
- 担任沟通联络人——代表所有者与内部团队成员联系，并传达需要他注意的事项
- 处理分配的一般行政任务（Google Workspace — Docs、Sheets、Gmail）
随着信任建立
- 管理公司邮箱（info@）——分类、转发至相关部门，并在需要时发送暂存/澄清回复
- 作为 inbound 查询的第一道筛选，区分买方与卖方联系人并相应路由
- 协助所有者的日程管理
我们寻找的人选
- 注重细节——此职位强调一致性和执行力
- 能够独立工作，不需要过多指导
- 技术熟练；熟悉 Google Workspace 并自信学习新工具
- 具备基础 HTML 知识是加分项（不强制，但有用）
- 英文写作能力良好，适合专业邮件沟通
- 在 EST 商务时间（约上午9点开始）内有可靠的可用性
- 长期思维——所有者更看重忠诚度和稳定性，而非短期合作
加分项
- 有支持高级管理人员或企业主的经验
- 熟悉 AI 工具或自动化流程（如 Zapier、Make 等）
- 有电商、批发或进出口环境的工作经验
工作详情
工时：20 小时/周（兼职开始，有转为全职的路径）
查看英文原文
About the Company
The client is a wholesale importer and exporter of ingredients. The business operates with a lean but established team, including existing VA support across specialised functions. This role reports directly to the company owner and supports him personally with day-to-day operations, organisation, and communication management.
About the Role
We’re looking for a reliable, organised, and tech-savvy executive and admin assistant to work closely with the owner. This is a part-time starting role (20 hours/week) with the expectation of growing to full-time as trust is established. You’ll be the person who keeps the small things from slipping through the cracks — freeing the owner to stay focused on higher-level priorities.
Key Responsibilities
From day one
• Perform daily/weekly checks to confirm automations and data imports are running correctly; log and flag any issues
• Apply routine website content updates (copy-paste level; custom PHP/HTML backend — no coding required)
• Check and maintain marketing material stock levels across warehouse and office locations via phone/email
• Serve as a communication liaison — checking in with internal team members on behalf of the owner and relaying anything that needs his attention
• Handle general admin tasks as assigned (Google Workspace — Docs, Sheets, Gmail)
As trust develops
• Manage the general company inbox (info@) — sorting, forwarding to relevant departments, and sending holding/clarification replies where needed
• Act as a first filter for inbound inquiries, distinguishing buy-side vs sell-side contacts and routing accordingly
• Support calendar management for the owner
What We’re Looking For
• Strong attention to detail — this role is all about consistency and follow-through
• Comfortable working independently with minimal hand-holding
• Tech-savvy; comfortable with Google Workspace and confident learning new tools
• Basic familiarity with HTML is a plus (not required, but handy)
• Good written English for professional email correspondence
• Reliable availability during EST business hours (approx. 9am start)
• Long-term mindset — the owner values loyalty and stability over short engagements
Nice to Have
• Experience supporting a senior executive or business owner
• Familiarity with AI tools or automation workflows (Zapier, Make, etc.)
• Prior experience in e-commerce, wholesale, or import/export environments
Working Details
Hours: 20 hrs/week (part-time start, with path to full-time 40 hrs)
Time zone: EST — approx. 9am start (TBC)
Location: Fully remote
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM