财务与会计虚拟助理
Financial & Bookkeeping Virtual Assistant
职位概述
我们正在招聘一名财务与会计虚拟助理，以支持一家在酒店和娱乐领域运营多个业务单元的快速增长的特许经营组织。
该职位将重点放在财务运营、会计、薪资支持和跨多个运营单元的财务报告上。理想的候选人应具备使用QuickBooks、薪资系统和财务报告的丰富经验，并能够熟练管理日常财务数据和运营报告。
该职位将与公司领导团队及财务总监紧密合作，确保 across 多个地点的准确财务追踪和报告。
主要职责
财务运营与会计
- 管理应收账款和应付账款
- 处理发票并提交给财务总监审批
- 按计划支付已批准的发票
- 在各个运营业务单元进行成本编码
- 在QuickBooks中维护准确的财务记录
财务报告
- 更新和维护每日财务追踪电子表格
- 跟踪并报告主要账户的每日现金支出
- 维护并分发每日财务报告
- 维护每日“快照报告”，包括：
- 各运营单元的每日销售额
- 每日人工成本报告
- 预测对比
实时财务追踪
- 为每个运营单元维护实时损益报告
- 为管理层提供财务洞察和报告支持
- 确保财务数据和报告的准确性
薪资管理
- 处理各运营单元的双周薪资
- 处理间接薪资
- 跟踪和处理员工报销
- 跟踪和处理佣金
- 确保薪资的准确性和报告合规性
必备条件
- 熟练使用QuickBooks
- 具有Paylocity薪资软件经验
- 具有较强的应收账款和应付账款经验
- 具有财务报告和运营报告管理经验
- 强大的Excel/电子表格管理技能
- 具有处理多实体或多单元财务报告的经验
- 极强的细节关注能力和财务准确性
- 具有与财务领导或财务团队合作的经验
加分项
- 具有Restaurant365经验
- 具有支持多地点企业经验
- 具有餐饮、酒店或特许经营运营经验
- 具有整合薪资、退休计划和财务系统的经验
工具 /
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POSITION OVERVIEW
We are hiring a Financial & Bookkeeping Virtual Assistant to support a growing franchise organization that operates multiple business units in the hospitality and entertainment space.
This role will focus heavily on financial operations, bookkeeping, payroll support, and financial reporting across several operating units. The ideal candidate will have strong experience with QuickBooks, payroll systems, and financial reporting, and be comfortable managing daily financial data and operational reporting.
The role will work closely with the company's leadership team and Director of Finance to ensure accurate financial tracking and reporting across multiple locations.
KEY RESPONSIBILITIES
Financial Operations & Bookkeeping
- Manage accounts receivable and accounts payable
- Process invoices and submit invoices to the Director of Finance for approval
- Pay approved invoices on schedule
- Perform cost coding across operating business units
- Maintain accurate financial records within QuickBooks
Financial Reporting
- Update and maintain daily financial tracking spreadsheets
- Track and report daily cash outflows from main accounts
- Maintain and distribute daily financial reports
- Maintain daily "flash reports" including:
- Daily sales across operating units
- Daily labor reporting
- Projection comparisons
Live Financial Tracking
- Maintain live Profit & Loss reports for each operating unit
- Support leadership with financial insights and reporting
- Ensure accuracy across financial data and reporting
Payroll Administration
- Process bi-weekly payroll for operating units
- Process overhead payroll
- Track and process employee reimbursements
- Track and process commissions
- Ensure payroll accuracy and reporting compliance
MUST-HAVES
- Strong experience with QuickBooks
- Experience with Paylocity payroll software
- Strong accounts receivable and accounts payable experience
- Experience managing financial reporting and operational reporting
- Strong Excel / spreadsheet management skills
- Experience handling multi-entity or multi-unit financial reporting
- Strong attention to detail and financial accuracy
- Experience working with financial leadership or a finance team
NICE TO HAVE
- Experience with Restaurant365
- Experience supporting multi-location businesses
- Experience in restaurant, hospitality, or franchise operations
- Experience integrating payroll, retirement plans, and financial systems
TOOLS / SOFTWARE
- QuickBooks – Required
- Paylocity – Strongly Preferred
- Excel / Google Sheets – Required
- Restaurant365 – Nice to Have
WORKING HOURS
- Part-Time (approx. 20 hours/week)
- Preferred working hours aligned with EST or CST time zones
- May expand as additional business units are added
IDEAL CANDIDATE PROFILE
- Strong financial operations mindset
- Comfortable working with multiple operating units
- Highly detail-oriented and accurate with financial data
- Able to manage multiple financial processes simultaneously
- Proactive and comfortable supporting a growing business
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM