执行助理 – 法律主管（主要支持）
Executive Assistant – Head of Legal (Primary Support)
关于公司
我们是一家快速扩张的全球甜品品牌，拥有：
- 美国360+家门店
- 英国10家门店
- 加拿大10家门店
- 持续的国际扩张
我们的高管团队正在扩大，我们正在寻找一位高度组织化且经验丰富的执行助理，为我们的首席法务官提供专门支持，并为最多三位高管提供额外的费用报销支持。
该职位需要专业性、保密性和在快节奏的公司环境中工作的能力。
职位概述
执行助理将为首席法务官提供全职行政支持，并负责高管团队的共享费用管理职责。
该职位主要专注于：
- 日程管理
- 费用报销
- 旅行协调
- 高管级行政支持
理想的候选人具备条理性、主动性，并能在既定的公司系统和流程中工作。
关键职责
高管日程管理
- 管理和维护复杂的高管日程
- 安排、重新安排和协调内部和外部会议
- 优先处理请求并保护高管时间
- 与相关方协调以确保高效的安排
- 监控和管理与日程需求相关的邮箱
费用报销与行政管理
- 使用SAP Concur管理月度费用报销
- 收集、整理并上传收据
- 准确且按时提交费用报销单
- 为最多三位高管提供费用支持
旅行协调
- 为高管预订和协调旅行（主要是火车出行）
- 管理行程和时间表变更
- 确保顺畅的旅行物流和文件准备
高管与行政支持
- 为首席法务官提供行政支持
- 协助会议准备和文档工作
- 支持幻灯片制作和演示格式（PowerPoint）
- 协助一般基于Microsoft Office的任务
- 维护有条理的文档和数字文件
必备资格
- 3–5年以上作为执行助理支持高级管理层的经验
- 在高管日程管理方面有丰富经验
- 有处理高管费用报销的经验
- 熟练使用Microsoft Office套件（Outlook、Excel、PowerPoint、Word）
- 强大的英文书面和口头沟通能力
- 能够在东部时间（美国）全职工作
- 高水平的保密性
查看英文原文
About the Company
We are a rapidly expanding global dessert brand with:
● 360+ locations across the United States
● 10 locations in the UK
● 10 locations in Canada
● Ongoing international expansion
Our executive team is scaling, and we are seeking a highly organized and experienced
Executive Assistant to provide dedicated support to our Head of Legal, with additional
expense-reporting support for up to three executives.
This role requires professionalism, discretion, and the ability to operate in a fast-paced,
corporate environment.
Role Overview
The Executive Assistant will provide full-time administrative support to the Head of Legal, with
additional shared expense management responsibilities across the executive team.
This role is primarily focused on:
● Calendar management
● Expense reporting
● Travel coordination
● Executive-level administrative support
The ideal candidate is structured, proactive, and comfortable working within established
corporate systems and processes.
Key Responsibilities
Executive Calendar Management
● Manage and maintain a complex executive calendar
● Schedule, reschedule, and coordinate internal and external meetings
● Prioritize requests and protect executive time
● Coordinate with stakeholders to ensure efficient scheduling
● Monitor and manage inboxes related to scheduling needs
Expense Reporting & Administration
● Manage monthly expense reporting using SAP Concur
● Collect, organize, and upload receipts
● Submit expense reports accurately and on time
● Provide expense support for up to three executives
Travel Coordination
● Book and coordinate executive travel (primarily train travel)
● Manage itineraries and scheduling changes
● Ensure smooth travel logistics and documentation
Executive & Administrative Support
● Provide administrative support for the Head of Legal
● Assist with meeting preparation and documentation
● Support deck creation and presentation formatting (PowerPoint)
● Assist with general Microsoft Office-based tasks
● Maintain organized documentation and digital files
Must-Have Qualifications
● 3–5+ years experience as an Executive Assistant supporting senior leadership
● Strong experience in calendar management for executives
● Experience handling executive expense reporting
● Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
● Strong written and verbal English communication skills
● Ability to work full-time in Eastern Time (US)
● High level of discretion and professionalism
● Strong organizational and prioritization skills
Nice-to-Have Qualifications
● Experience using SAP Concur
● Experience supporting Legal or Corporate Executives
● Strong PowerPoint deck creation skills
● Canva proficiency
● Experience in fast-growing or multi-location companies
● Exposure to global operations
Working Hours
● Full-Time (40 hours/week)
● Must work Eastern Time (US business hours)
● Fully Remote
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