执行助理 / 私人助理
Executive Assistant / Personal Assistant
关于组织
SeeBeyondBorders 是一家澳大利亚非营利慈善机构，在柬埔寨开展工作，专注于教师培训和儿童教育项目。澳大利亚团队规模虽小但充满动力，CEO 负责广泛的职责，包括招聘、合规、治理、董事会管理、筹款和行业网络建设。该职位旨在直接支持 CEO，帮助她处理日益增长的工作量和繁忙的邮件。
职位概述
我们正在寻找一位经验丰富的行政助理，具备个人助理能力，以支持 SeeBeyondBorders 的 CEO。理想的候选人应具备条理性、主动性、保密性，并能胜任多种任务。您将负责管理沟通、协调行政事务、支持筹款推广，并帮助为快速变化的高管日程带来结构化管理。
主要职责
邮件与日历管理
- 负责 CEO 的电子邮件收件箱——标记、过滤并整理，确保优先事项立即可见。
- 代表 CEO 撰写并发送邮件，包括向潜在捐助者发送筹款推广邮件。
- 管理日历安排，设置会议并发送提醒。
筹款与捐赠者推广
- 每周发送 10-15 封定向推广邮件给潜在联系人，使用 CEO 提供的信息和文案。
- 跟踪推广活动并按指示进行跟进。
- 在需要时协助在 Raisly（筹款 CRM）中进行数据录入和维护。
一般行政事务
- 根据 CEO 提供的收据处理费用报销申请和报销表单。
- 处理各种临时行政任务，以节省 CEO 的时间。
- 在需要时协助撰写政策文件、格式化文档和内部沟通。
工具与系统支持
- 支持将 Salesforce 中的旧数据迁移到 Monday.com，以整合 CRM 和任务管理。
- 帮助组织在 Monday.com 上更加强大地进行项目和任务跟踪。
- 作为主要工具包，使用 Google 套件（Gmail、Drive、Docs、Sheets、Calendar）。
要求
必备条件
- 至少 3-4 年在行政助理、个人助理或高级行政岗位的工作经验。
- 英文写作能力强，能够独立撰写专业的邮件和信函。
- 高度有条理，注重细节。
- 熟练使用 Google 套件（Gmail、Drive、Docs、Sheets、Calendar）。
- 主动、可靠，能够在最少监督下管理任务。
- 能够与澳大利亚东部时间有所重叠。
查看英文原文
About the Organisation
SeeBeyondBorders is an Australian not-for-profit charity working in Cambodia, focused on teacher training and children's education programs. The Australian team is small but driven, and the CEO oversees a broad remit spanning recruitment, compliance, governance, board management, fundraising, and sector networking. This role exists to support the CEO directly, helping her manage a growing workload and a busy inbox.
Role Overview
We are looking for an experienced Executive Assistant with Personal Assistant capabilities to support the CEO of SeeBeyondBorders. The ideal candidate is organised, proactive, discreet, and comfortable wearing multiple hats. You will manage communications, coordinate admin, support fundraising outreach, and help bring structure to a fast-moving executive schedule.
Key Responsibilities
Inbox & Calendar Management
• Take ownership of the CEO's email inbox — label, filter, and organise so priority items are immediately visible.
• Draft and send emails on behalf of the CEO, including fundraising outreach to prospect lists.
• Manage calendar scheduling, set up meetings, and send reminders.
Fundraising & Donor Outreach
• Send targeted outreach emails (10-15 per week) to prospect contacts using messaging and copy provided by the CEO.
• Track outreach activity and follow up as directed.
• Assist with data entry and maintenance in Raisly (fundraising CRM) as needed.
General Administration
• Process expense claims and reimbursement forms based on receipts provided by the CEO.
• Handle a variety of ad hoc admin tasks to free up the CEO's time.
• Assist with policy writing, document formatting, and internal communications as required.
Tools & Systems Support
• Support the migration of legacy data from Salesforce into Monday.com to consolidate CRM and task management.
• Help the organisation become more robust in Monday.com for project and task tracking.
• Work within the Google Suite (Gmail, Drive, Docs, Sheets, Calendar) as the primary toolkit.
Requirements
Essential
• Minimum 3-4 years of experience in an executive assistant, PA, or senior admin role.
• Strong written English — able to draft professional emails and correspondence independently.
• Highly organised with excellent attention to detail.
• Comfortable working with Google Suite (Gmail, Drive, Docs, Sheets, Calendar).
• Proactive, reliable, and able to manage tasks with minimal supervision.
• Able to overlap with Australian Eastern Standard Time (AEST) for meetings and check-ins.
Advantageous (Not Required)
• Familiarity with Monday.com for task and project management.
• Experience with Raisly or similar fundraising/CRM platforms.
• Prior experience supporting a CEO or senior executive in a not-for-profit environment.
• Understanding of child protection policies and NGO compliance frameworks.