虚拟法律行政助理
Virtual Legal Administrative Assistant
职位描述
我们正在寻找一位注重细节的虚拟法律行政助理，为纽约的一家繁忙的个人律师事务所提供支持。目前律师与一名助理律师合作处理可计费的法律工作；该职位专注于行政事务，使助理律师能够专注于可计费的工作。
成功的候选人将成为日常行政工作的核心——在多个平台上管理账单条目、日程安排、通信和文件管理。将提供培训材料（屏幕录像）用于专有系统。
为什么加入 Assist World？
100% 远程办公
50美元生日奖金
200美元推荐奖金
每月500美元入场抽奖
无追踪器，无问题
候选人要求
• 至少3–4年在行政、法律或高管支持岗位的工作经验
• 对细节有高度关注，数据录入准确率高
• 英语书面沟通能力专业
• 能够独立工作，并通过视频培训学习新系统
• 有可靠的居家办公环境和稳定的网络连接
• 能够在东部标准时间的工作时间内工作
• 西班牙语技能（有优势但非必需）
软件要求
- Microsoft Office 套件（Word、Excel 等）- 必须掌握
- Microsoft Outlook - 必须掌握
- Clio（法律案件管理系统）- 有帮助
- LexisNexis - 有帮助
- 纽约州法院指定的凭证系统 - 将会培训
主要职责
账单与时间录入
• 将账单条目输入 Clio（案件管理系统）
• 在纽约州法院指定的凭证系统中录入时间，包括用于法庭事务的时间戳和基于描述的条目
• 及时处理账单，确保事务所的发票保持最新
案件管理
• 在 Clio 和纽约州凭证系统中开启和关闭客户案件
• 上传并整理相关文件；保存到 OneDrive
通信
• 撰写常规客户通信（例如：保证金返回、付款确认）
• 代表律师通过 Outlook 发送和管理电子邮件
日程与日历管理
• 在块时间段内安排客户通话和预约
• 协助设置和维护 Calendly 账户
查看英文原文
About the Role
We are seeking a detail-oriented Virtual Legal Administrative Assistant to support a busy solo law practice in New York. The attorney currently works with a paralegal who handles billable legal work; this role is dedicated to administrative tasks so that the paralegal can focus exclusively on billable hours.
The successful candidate will become the backbone of day-to-day administration — managing billing entries, scheduling, correspondence, and file management across multiple platforms. Training materials (screen recordings) will be provided for proprietary systems.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
Candidate Requirements
• Minimum 3–4 years experience in an administrative, legal, or executive support role
• Strong attention to detail with high data entry accuracy
• Professional written communication skills in English
• Comfortable working independently and learning new systems via video training
• Reliable home office setup with stable internet connection
• Ability to work Eastern Standard Time business hours
• Spanish language skills (advantageous but not required)
Software Requirements
- Microsoft Office Suite (Word, Excel, etc.) - Must-have
- Microsoft Outlook - Must-have
- Clio (legal case management) - Nice-to-have
- LexisNexis - Nice-to-have
- NY State court-appointed voucher system - Will train
Key Responsibilities
Billing & Time Entry
• Enter billing entries into Clio (case management system)
• Enter time into the New York State court-appointed voucher system, including time-stamped, description-based entries required for court matters
• Process billing contemporaneously to keep the firm's invoicing current
Matter Management
• Open and close client matters in Clio and the NY State voucher system
• Load and organise relevant documents; save to OneDrive
Correspondence
• Draft routine client correspondence (e.g. retainer returns, payment confirmations)
• Send and manage emails via Outlook on behalf of the attorney
Scheduling & Calendar Management
• Schedule client calls and appointments in block time
• Assist with setting up and maintaining a Calendly account