虚拟执行助理 — 房地产与物业运营
Virtual Executive Assistant — Real Estate & Property Operations
客户从事房地产和建筑业务，拥有约50处租赁物业，通过约7家外部物业管理公司和部分他直接管理的单元进行管理。他还有一些正在推进的新建项目，正在收购特许经营权（101 Mobility——无障碍坡道和升降机），并正在建立一个录音棚。这是他第一次雇佣支持人员，需要有人负责处理日常行政和沟通事务，以便他能够专注于业务发展。
主要职责
- 跟踪租赁物业组合中的抵押贷款支付，并跟进以确保一切按时完成。
- 监控自管租户的租金支付；标记逾期或缺失的付款并适当升级（例如，在需要时转交驱逐程序）。
- 在约7家物业管理公司和约50个租赁单元之间保持有条理的记录（目前使用Google Sheets）。
- 管理Rob的电子邮件收件箱——整理、标注并根据需要代表他回复邮件。
- 管理他的日历和安排。
- 与供应商、公用事业公司和服务商进行电话沟通——例如在新建项目交接期间设置或取消水电服务。
- 为Rob的各项业务（建筑、物业管理、特许经营权收购、录音棚）提供一般性的行政助理支持——日常任务将多样化且临时性较强。
- 协调与外部专业人士（如税务结构）的文件和下一步行动——不亲自执行工作，但推动其进展。
- 帮助建立一个简单、可靠的租户和抵押贷款支付跟踪系统，同时关注未来采用专用软件的可能性。
我们寻找的人选
- 有VA或EA经验，最好接触过房地产、物业管理或小型企业运营。
- 擅长与供应商和服务提供商进行电话沟通。
- 高度有条理，能够处理一位忙碌主管的多项有时相互冲突的优先事项。
- 熟练使用Google Workspace（Sheets、Gmail、Calendar）。
- 细致且可靠——该职位涉及敏感的财务信息（租金、抵押贷款、信用相关事宜）。
- 能够适应不确定性——该职位仍在形成中，会随着工作关系的发展而演变。
- 能够在东部时间工作。
为什么加入Assist World？
100% 远程办公
50美元生日奖金
200美元推荐奖金
无追踪器，没问题
最初发布于Himalayas
查看英文原文
The client real estate and construction business with a rental portfolio of roughly 50 properties, managed through a mix of about seven external property managers and some units he oversees directly. He also has active new-construction projects, is acquiring a franchise (101 Mobility — mobility ramps and lifts), and is setting up a recording studio. This is his first time hiring support, and he needs someone to take ownership of recurring admin and communications so he can focus on
the business.
Key Responsibilities
• Track mortgage payments across the rental property portfolio and follow up to keep
everything current.
• Monitor rent payments for self-managed tenants; flag late or missing payments and escalate
appropriately (e.g., routing to eviction process when needed).
• Keep organized records (currently Google Sheets) across ~7 property managers and ~50
rental units.
• Manage Rob's email inbox — organize, label, and respond on his behalf where appropriate.
• Manage his calendar and scheduling.
• Make and take phone calls with vendors, utility providers, and servicers — e.g., setting
up/tearing down utilities between tenants on construction turnovers.
• Provide general executive assistant support across Rob's ventures (construction, property
management, franchise acquisition, recording studio) — the day-to-day mix will be varied
and ad hoc.
• Help coordinate documentation and next steps with outside professionals (e.g., tax
structuring) — not performing the work itself, but keeping it moving.
• Help build out a simple, reliable tracking system for tenant and mortgage payments, with an
eye toward adopting dedicated software down the line.
What We're Looking For
• Prior experience as a VA or EA, ideally with exposure to real estate, property management,
or small business operations.
• Comfortable making and taking phone calls with vendors and service providers.
• Highly organized and able to manage multiple, sometimes competing priorities for one busy
principal.
• Proficient in Google Workspace (Sheets, Gmail, Calendar).
• Discreet and dependable — this role touches sensitive financial information (rent, mortgages,
credit-related matters).
• Comfortable with ambiguity — the role is still taking shape and will evolve as the working
relationship develops.
• Able to work Eastern Time hours.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM