执行虚拟助理 / 会计房地产支持
Executive Virtual Assistant / Accounting Real Estate Support
负责业务主管的邮件、日历、日程安排、后续跟进及日常行政流程管理。
进行涵盖供应商、价格、物流、差旅、住宿及其他商业或个人需求的在线调研。
协调选定的个人及家庭相关事务，包括活动、差旅和日程安排。
准备报告、跟踪项目、整理数字文件并维护准确的公司文档。
使用 Buildium、AppFolio 或类似系统支持物业管理活动。
记录租金支付、更新租户信息、应用适用的提前付款折扣，并维护准确的物业记录。
通过邮件和短信与租户专业沟通，涉及维修、物业更新、付款及其他日常事务。
支持租户筛选和申请追踪，以及入住和退租协调。
管理物业列表，协调看房，并与潜在客户和其他相关方沟通。
在 QuickBooks 中记录并核对交易，并支持物业管理账户的月度核对。
协调信托账户付款，并确保财务记录与物业管理系统条目准确一致。
准备简单的财务摘要，并协助费用、收据和交易追踪。
编辑并上传物业照片和视频至列表和社交媒体渠道。
使用 Windows Photos、Adobe 工具、Canva 或类似软件进行基本照片编辑，包括裁剪、亮度调整和添加水印。
使用 Adobe Premiere Elements 或类似编辑工具剪辑和准备物业看房视频。
在授权的情况下，在 Zillow、Facebook Marketplace 和 MLS 等平台创建和维护物业列表。
在所有分配职责中保持高标准的响应速度、准确性、主动性和专业性。
要求：
3 年以上房地产、高管助理、物业管理支持、会计支持或相关领域的经验。
熟练使用 QuickBooks，熟悉物业管理平台如 Buildium、AppFolio 或类似系统。
具备使用 Adobe Premiere Elements、Canva、Windows Photos 或类似应用程序进行基本照片和视频编辑的经验。
优秀的英文书面和口头沟通能力，具备良好的专业沟通礼仪。
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Accountabilities
Manage emails, calendars, scheduling, follow-ups, and day-to-day administrative workflows for the business owners.
Conduct online research covering vendors, pricing, logistics, travel, accommodations, and other business or personal requirements.
Coordinate selected personal and family-related tasks, including event, travel, and scheduling arrangements.
Prepare reports, track projects, organise digital files, and maintain accurate company documentation.
Support property management activities using Buildium, AppFolio, or comparable systems.
Record rent payments, update tenant information, apply applicable early-payment discounts, and maintain accurate property records.
Communicate professionally with tenants through email and text regarding maintenance, property updates, payments, and other routine matters.
Support tenant screening and application tracking, as well as move-in and move-out coordination.
Manage property listings, coordinate showings, and communicate with prospective clients and other relevant parties.
Record and reconcile transactions in QuickBooks and support monthly reconciliations for property management accounts.
Coordinate trust account payments and ensure financial records align accurately with property management system entries.
Prepare straightforward financial summaries and assist with expense, receipt, and transaction tracking.
Edit and upload property photos and videos for listings and social media channels.
Perform basic photo editing, including cropping, brightness adjustments, and watermarking, using Windows Photos, Adobe tools, Canva, or similar software.
Trim and prepare property walkthrough videos using Adobe Premiere Elements or comparable editing tools.
Create and maintain property listings on platforms such as Zillow, Facebook Marketplace, and MLS where authorised.
Maintain a high standard of responsiveness, accuracy, initiative, and professionalism across all assigned responsibilities.
Requirements:
3+ years of experience in real estate, executive assistance, property management support, bookkeeping support, or a closely related role.
Proficiency with QuickBooks and familiarity with property management platforms such as Buildium, AppFolio, or similar systems.
Experience with basic photo and video editing using tools such as Adobe Premiere Elements, Canva, Windows Photos, or comparable applications.
Excellent written and verbal English communication skills, with strong professional communication etiquette.
Strong organisational and multitasking abilities, with exceptional attention to detail and accuracy.
Comfortable managing a diverse combination of business, administrative, financial, property, and personal-assistance responsibilities.
Ability to work independently, prioritise tasks effectively, follow through on commitments, and proactively identify what needs to be done.
Reliable internet connection and suitable computer equipment for fully remote work.
Ability to work according to U.S. Eastern Time (EST) hours.
Experience managing rental property portfolios or supporting a real estate agency is highly desirable.
Basic understanding of U.S. real estate terminology, lease agreements, rental processes, and property management workflows is advantageous.
Familiarity with Google Workspace, Microsoft Office, Excel, and Google Sheets is a plus.
Confidence handling tenant, vendor, client, and other external communications professionally.
Strong judgement and discretion when handling financial information, tenant records, business documents, and personal matters.
Benefits:
100% remote position, allowing you to work from South Africa.
Starts part-time at 20 hours per week, with the opportunity to grow to 40 hours per week as responsibilities, trust, and business needs expand.
Compensation of $600–$800 per month at the starting part-time level.
Opportunity for a long-term role with a clear path toward increased responsibility and full-time work.
Flexible remote environment with no activity tracker, providing greater autonomy and trust.
$50 birthday bonus.
$200 testimonial bonus.
Opportunity to build experience across executive support, U.S. real estate operations, bookkeeping, property management, and marketing.
Direct collaboration with business owners and visibility into a growing real estate operation.
Varied responsibilities that allow you to develop a broad and valuable professional skill set.
Supportive environment focused on responsiveness, initiative, accuracy, and long-term growth.
How Jobgether works:
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Why Apply Through Jobgether?
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
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