执行助理 – 全球健康与基因组数据
Executive Assistant – Global Health & Genomic Data
公司简介
我们正在支持一家创新的、获得风险投资的初创公司，业务领域涵盖基因组数据、全球健康、制药、动物健康和农业科技。
该公司正在构建一个非人类基因组数据的市场和经纪平台，与全球的组织和高级决策者合作。
作为一家早期公司，团队规模小、行动迅速且高度专注。创始人经常与政府、医疗、科学、法律和国际相关方进行互动，因此这个职位需要具备保密性、响应能力、组织能力和良好的判断力。
职位简介
我们正在寻找一位高度可靠且积极主动的行政助理，为创始人提供直接支持。
这不是一份传统的高工作量行政职位。工作量可能会有波动，但当需要处理事情时，通常都是时间紧迫且重要的。
成功的候选人应能够独立运作，理解优先级，专业沟通，并对敏感信息保持绝对的保密。
主要职责
行政支持
● 管理和协调日历和会议
● 监控收到的邮件并适当回复或标记事项
● 确保重要消息和会议请求得到及时处理
● 协调与高级和国际相关方的会议
● 对失联的联系人进行专业且持续的跟进
● 跟踪未完成的对话、承诺和后续事项
● 为会议和外部相关方准备和整理文件
研究与临时支持
● 进行研究并识别国际范围内的供应商、服务、场地和其他资源
● 协助组织活动和差旅相关要求
● 研究并协调国际地点的本地供应商
● 为创始人提供临时的个人和专业行政任务支持
Notion与文档管理
● 在Notion中维护信息和文档
● 创建、整理、编辑和共享Notion文档
● 保持Notion记录的准确性和时效性
● 协助确保Notion成为公司的核心信息来源
财务与文档管理
● 整理和分类公司费用
● 协助将费用信息转化为周度和月度审查的有用数据
● 准备给会计师、税务顾问和律师的文件
● 管理敏感信息
查看英文原文
About the Company
We are supporting an innovative, venture-backed startup operating at the intersection of
genomic data, global health, pharmaceuticals, animal health, and agricultural technology.
The company is building a marketplace and brokerage for the exchange of non-human genomic
data, working with organisations and senior stakeholders around the world.
As an early-stage company, the team is small, fast-moving, and highly focused. The founders
regularly interact with senior government, healthcare, scientific, legal, and international
stakeholders, making this a role where discretion, responsiveness, organisation, and sound
judgment are essential.
About the Role
We are looking for a highly reliable and proactive Executive Assistant to provide direct support
to the founders.
This is not a traditional high-volume administrative role. The workload may fluctuate but when
something needs to be handled, it is often time-sensitive and important.
The successful candidate will be someone who can operate independently, understand
priorities, communicate professionally, and handle sensitive information with absolute discretion.
Key Responsibilities
Executive & Administrative Support
● Manage and coordinate calendars and meetings
● Monitor incoming emails and respond or flag items appropriately
● Ensure important messages and meeting requests are handled promptly
● Coordinate meetings with senior and international stakeholders
● Follow up professionally and persistently with contacts who have gone quiet
● Keep track of outstanding conversations, commitments, and follow-ups
● Prepare and organise documents for meetings and external stakeholders
Research & Ad-Hoc Support
● Conduct research and identify suppliers, services, venues, and other resources internationally
● Assist with organising events and travel-related requirements
● Research and coordinate local suppliers in international locations
● Support the founders with ad-hoc personal and professional administrative tasks
Notion & Documentation
● Maintain information and documentation within Notion
● Create, organise, edit, and share Notion documents
● Keep Notion records accurate and up to date
● Help ensure Notion remains the company's central source of information
Financial & Document Administration
● Organise and categorise company expenses
● Help turn expense information into useful data for weekly and monthly reviews
● Prepare documentation for accountants, tax advisors, and lawyers
● Manage sensitive documents and ensure deadlines are clearly tracked
Confidentiality & Information Security
● Handle highly sensitive business, legal, scientific, and personal information
● Maintain strict confidentiality at all times
● Exercise excellent judgment when dealing with sensitive communications and documents
● Follow appropriate data security and confidentiality procedures
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
What We're Looking For
The ideal candidate will have:
● Previous experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar role
● Excellent written English and professional email communication skills
● Strong organisational and time-management skills
● Excellent attention to detail
● The ability to prioritise urgent tasks effectively
● Strong judgment and common sense
● A proactive, "figure it out" mentality
● The ability to work independently with minimal supervision
● Experience managing calendars, meetings, and correspondence
● Experience working with Notion
● Comfort using Slack
● Strong document management and administrative skills
● A high level of discretion when dealing with confidential information
AI Experience – Nice to Have
The company uses Claude extensively for analysis and research.
You do not need to be an AI expert, but familiarity with tools such as Claude or ChatGPT would
be a strong advantage.
The ability to take a task, use AI effectively to assist with it, and deliver a polished result would
be highly valued.
The Right Personality
Discreet – You will be trusted with highly sensitive information.
Responsive – When an important email or request arrives, it needs to be handled promptly.
Proactive – You should be able to identify what needs doing without waiting to be asked about
every step.
Persistent – The founders regularly communicate with extremely busy senior stakeholders, so
polite and professional follow-up is an important part of the role.
Resourceful – Whether it's finding a caterer in Armenia, organizing a meeting, or tracking down
information, you should be comfortable figuring things out.
Calm under pressure – Priorities can change quickly, and some tasks will be time-sensitive.
Professional – You will be representing senior executives when communicating with high-level
contacts around the world.