执行助理 – 医疗健康咨询
Executive Assistant – Healthcare Consulting
关于公司
我们是一家位于华盛顿特区的快速发展的医疗咨询公司，为医疗系统、保险公司和政府客户提供支持。
随着公司持续发展，管理团队正在寻找一位经验丰富且高度有条理的行政助理，为多位公司所有者提供行政和运营支持。
这是一个绝佳的机会，适合喜欢承担责任、在快节奏环境中保持井井有条，并通过预判需求让高级领导更轻松的人。
职位描述
行政助理将与公司管理团队密切合作，提供日常行政支持，并帮助确保重要任务、截止日期、沟通和后续工作不会遗漏。
该职位最初为兼职，随着工作量增加和工作关系的发展，可能会转为全职。
主要职责
● 管理并安排高管日程，安排会议
● 代表公司管理层管理并回复邮件
● 协调沟通和后续跟进
● 为多位公司所有者提供一般行政支持
● 协助处理与发票相关的行政事务和跟踪
● 支持薪资审批流程和员工工时跟踪
● 监督员工请假/休假请求，并协助与客户要求进行协调
● 协助维护员工和行政记录
● 协助准备、格式化、校对和审核文件
● 在需要时进行和接听电话
● 为管理团队提供临时行政项目支持
● 随着公司系统的发展，协助CRM和销售管道管理
● 识别需要关注的任务，并主动采取行动，无需总是等待指示
● 协助改善整个业务的组织和行政流程
为什么加入Assist World？
100% 远程办公
50美元生日奖金
200美元推荐奖金
无追踪器，没问题
我们寻找的人选
我们正在寻找一位经验丰富的行政助理或行政专业人员，能够自信地支持高级领导，并能独立处理优先级冲突。
必备技能与经验
● 有担任行政助理、个人助理、行政助理或类似职位的经验
● 有支持高级领导或高管的经验
● 优秀的组织和时间管理能力
● 熟练使用Microsoft Office套件（Word、Excel、PowerPoint）
● 良好的沟通能力和多任务处理能力
● 熟悉基本的财务和行政流程
● 具备解决问题的能力和主动性
查看英文原文
About the Company
We are a growing healthcare consulting company based in Washington, D.C., supporting health systems, insurance companies, and government clients.
As the company continues to grow, the leadership team is looking for an experienced and highly organised Executive Assistant to provide administrative and operational support to multiple company owners.
This is an excellent opportunity for someone who enjoys taking ownership, staying organised in a fast-moving environment, and making senior leaders' lives easier by anticipating what needs to be done.
The Role
The Executive Assistant will work closely with the company's leadership team, providing day-to-day administrative support and helping ensure that important tasks, deadlines, communications, and follow-ups don't fall through the cracks.
The role will initially be part-time, with the potential to increase to full-time as the workload develops and the working relationship progresses.
Key Responsibilities
● Manage and organise executive calendars and schedule meetings
● Manage and respond to emails on behalf of company leadership
● Coordinate communications and follow-ups
● Provide general administrative support to multiple company owners
● Assist with invoice-related administration and tracking
● Support payroll approval processes and employee time tracking
● Monitor employee leave/time-off requests and help reconcile these with client requirements
● Assist with maintaining employee and administrative records
● Help prepare, format, proofread, and review documents
● Make and return phone calls where required
● Support the leadership team with ad-hoc administrative projects
● Assist with CRM and pipeline administration as the company develops its systems
● Identify tasks that need attention and proactively take action without always waiting for instructions
● Help improve organisation and administrative processes across the business
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
What We're Looking For
We're looking for an experienced Executive Assistant or Administrative Professional who is confident supporting senior leaders and can manage competing priorities independently.
Essential Skills & Experience
● Previous experience working as an Executive Assistant, Personal Assistant,
Administrative Assistant, or similar role
● Experience supporting senior leaders or executives
● Excellent organisation and time-management skills
● Strong written and verbal communication skills
● Excellent attention to detail
● Comfortable managing multiple priorities and working with more than one stakeholder
● Strong Microsoft Office skills
● Able to work independently in a remote environment
● Confident communicating by email and phone
● Strong proofreading and document-formatting skills
● Highly responsive and able to adapt when priorities change
The Ideal Candidate
The successful candidate will be:
Proactive: You don't need to wait for someone to tell you every task that needs completing. You naturally look ahead and identify what needs attention.
Highly organised: You can manage calendars, emails, deadlines, employee information, and administrative tasks without losing track of the details.
Agile and flexible: Priorities can change quickly, so you're comfortable switching between tasks and responding to urgent requests when needed.
A self-starter: You're comfortable working remotely and taking ownership of your
responsibilities without constant supervision.
Confident: You'll be supporting multiple company leaders, so you should be comfortable communicating with senior stakeholders and handling sensitive information professionally.
Detail-oriented: From proofreading documents to tracking employee hours and administrative information, accuracy is extremely important.
Experienced: The company is specifically looking for someone who understands how
executives operate and can anticipate their needs rather than someone who requires significant hand-holding.
Software & Systems
Experience with the following would be beneficial:
● Microsoft Office / Microsoft 365
● HRIS systems
● Payroll and employee management platforms such as ADP
● Accounting platforms such as QuickBooks
● CRM systems such as Salesforce
● Email and calendar management tools
Experience with healthcare, government contracting, or other environments involving
confidential or sensitive information would also be advantageous.