执行助理
Executive Assistant
关于职位
我们正在寻找一位经验丰富的、积极主动且注重细节的执行助理，为一位繁忙的高管提供高级别的行政和运营支持。
这不是一个只等待指示的角色。理想的候选人能够主动承担任务，预判下一步需要做什么，无需持续监督即可完成任务，并能清晰专业地进行沟通。
你将与高管密切合作，访问他们的邮件、内部系统和工作流程。由于公司与客户和投资者有紧密合作，准确性、专业性、响应速度和细致的关注是必不可少的。
你将负责的工作
● 代表高管管理并协调行政事务
● 审阅和管理邮件，包括起草回复和后续跟进
● 撰写准确反映高管语气和沟通风格的邮件草稿
● 跟进客户、联系人和利益相关者，确保行动完成
● 监督待办事项，并主动提醒高管需要他们关注的任何事情
● 协助协调活动、邀请、参会人员和客户沟通
● 管理公司活动和高管参与的后勤事务
● 研究并协调供应商和供应商，包括宣传商品和公司周边
● 下单并协调材料和物资的配送
● 在HubSpot和其他内部系统中自行处理行政请求
● 在Google Sheets和其他Google Workspace工具中维护准确的记录和信息
● 支持一般的高管行政工作和临时项目
● 发现改进流程的机会，使高管的日常工作效率更高
● 对分配的任务从头到尾负责，确保没有遗漏
为什么加入Assist World？
100% 远程
50美元生日奖金
200美元推荐奖金
无追踪器。没问题
AI与技术
成功的候选人应熟悉在日常工作中使用AI。
你不需要是AI专家，但你应该已经具备使用Claude等工具的实际经验，并了解AI如何提高生产力、沟通和行政流程。
具有创建或使用AI提示、集成、连接或自定义AI“技能”的经验是非常受欢迎的。
我们寻找的人选
● 有证明的经验
查看英文原文
About the Role
We are looking for a highly experienced, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to a busy executive.
This is not a role for someone who simply waits for instructions. The ideal candidate will be able to take ownership of tasks, anticipate what needs to happen next, follow through without constant supervision, and communicate clearly and professionally.
You will work closely with an executive and have access to their email, internal systems, and
workflows. Because the company works closely with customers and investors, accuracy,
professionalism, responsiveness, and attention to detail are essential.
What You'll Be Doing
● Manage and coordinate administrative tasks on behalf of the executive
● Review and manage emails, including drafting responses and follow-ups
● Create email drafts that accurately reflect the executive's tone and communication style
● Follow up with customers, contacts, and stakeholders to ensure actions are completed
● Monitor outstanding tasks and proactively remind the executive of anything requiring their attention
● Help coordinate events, invitations, attendees, and customer communications
● Manage logistics for company events and executive engagements
● Research and coordinate vendors and suppliers, including promotional merchandise and company swag
● Place orders and coordinate delivery of materials and supplies
● Work within HubSpot and other internal systems to self-service administrative requests
● Maintain accurate records and information across Google Sheets and other Google Workspace tools
● Support general executive-level administration and ad hoc projects
● Identify opportunities to improve processes and make the executive's day-to-day
workflow more efficient
● Take ownership of assigned tasks from start to finish, ensuring nothing falls through the cracks
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
AI & Technology
The successful candidate should be comfortable using AI as part of their everyday workflow.
You don't need to be an AI expert, but you should already have practical experience using tools such as Claude and understand how AI can be used to improve productivity, communication, and administrative workflows.
Experience creating or working with AI prompts, integrations, connections, or custom AI "skills" is highly desirable.
What We're Looking For
● Proven experience as an Executive Assistant, ideally supporting senior executives or
high-level professionals
● Experience working in a fast-paced environment where priorities can change quickly
● Excellent written and verbal English
● Exceptional attention to detail and accuracy
● Strong organizational and time-management skills
● Highly responsive and reliable
● A proactive, self-starting approach to work
● Excellent follow-through and task ownership
● Comfortable managing confidential information and executive communications
● Able to "manage up" by proactively identifying outstanding actions and keeping the
executive accountable
● Strong judgment and the ability to determine what needs to be handled independently versus escalated
● Comfortable working with multiple software platforms and learning new systems quickly
● Practical experience using AI tools, particularly Claude
Software Experience
Experience with the following is preferred:
● HubSpot
● Claude / AI tools
● Google Workspace
● Google Sheets
● Slack
● Ramp