物业管理与会计管理员
Property Management & Bookkeeping Administrator
我们是一家招聘机构，代表一家正在壮大的家族企业进行招聘，该企业从事物业管理和房地产业务。客户管理着一个住宅租赁物业组合，同时经营房地产业务和建筑公司，现需要一名高度有条理的物业管理和会计管理员，以支持三大业务的日常运营。
此职位适合喜欢后台运营、会计工作和协调多个环节的人士。您将在确保租户沟通、租赁管理、财务记录和运营流程顺畅方面发挥关键作用。
该职位将以兼职形式开始，与现有团队成员一起工作，确保交接有序，随着职责的增加，有明确的转为全职的机会。
主要职责
物业管理行政
- 以专业且及时的方式通过电子邮件、短信和电话回应租户咨询
- 在租赁生命周期中协调租户沟通，包括入住和退租沟通
- 管理租赁咨询、申请、预约安排和合同准备
- 监控逾期租金通知并协助租金催收沟通
- 协调维修请求，分类问题，并与现场维修团队联系
- 在物业管理系统中维护准确的物业记录
会计与财务行政
- 使用QuickBooks进行日常会计工作
- 处理发票并保持准确的财务记录
- 跟踪收据并整理相关文件
- 协助薪酬管理和费用跟踪
- 支持多个业务之间的交易协调和财务报告
- 核对交易并保持有条理的会计记录
行政支持
- 管理共享邮箱并回应行政咨询
- 协调预约并根据需要维护有条理的日历
- 准备文件并维护数字文件系统
- 协助物业管理、房地产和建筑公司的日常行政支持
- 学习并维护公司在物业管理系统中的记录
所需资格
- 有会计或财务行政方面的经验
- 熟练掌握QuickBooks
- 优秀的组织能力，注重细节
查看英文原文
We are a staffing agency recruiting on behalf of a growing family-owned property management and real estate business. Our client manages a portfolio of residential rental properties alongside a real estate business and a construction company, and they are looking for a highly organized Property Management & Bookkeeping Administrator to support the day-to-day operations across all three businesses.
This role is ideal for someone who enjoys backend operations, bookkeeping, and coordinating multiple moving parts. You will play a key role in ensuring tenant communication, leasing administration, financial records, and operational workflows run smoothly.
The position will begin on a part-time basis alongside an existing team member to ensure a structured handover, with a clear opportunity to transition into a full-time role as responsibilities grow.
Key Responsibilities
Property Management Administration
- Respond to tenant enquiries via email, text, and phone in a professional and timely manner
- Coordinate tenant communication throughout the leasing lifecycle, including move-in and move-out communications
- Manage leasing enquiries, applications, appointment scheduling, and lease preparation
- Monitor overdue rent notices and assist with rent collection communications
- Coordinate maintenance requests, triage issues, and liaise with on-site maintenance teams
- Maintain accurate property records within the property management system
Bookkeeping & Financial Administration
- Manage day-to-day bookkeeping using QuickBooks
- Process invoices and maintain accurate financial records
- Track receipts and organize supporting documentation
- Assist with payroll administration and expense tracking
- Support transaction coordination and financial reporting across multiple businesses
- Reconcile transactions and maintain organized accounting records
Administrative Support
- Manage shared inboxes and respond to administrative enquiries
- Coordinate appointments and maintain organized calendars where required
- Prepare documents and maintain digital filing systems
- Assist with general administrative support across the property management, real estate, and construction businesses
- Learn and maintain records within the company's property management software
Required Qualifications
- Previous experience in bookkeeping or accounting administration
- Strong working knowledge of QuickBooks
- Excellent organizational skills and exceptional attention to detail
- Experience managing invoices, receipts, and financial records
- Strong written and verbal English communication skills
- Ability to manage multiple priorities across several businesses
- Comfortable learning new software and working independently in a remote environment
Preferred Qualifications
- Previous experience in property management or real estate administration
- Experience using AppFolio or similar property management software
- Familiarity with leasing administration and tenant communication
- Basic payroll administration experience
- Spanish language skills are an advantage but not essential
What We're Looking For
- A highly organized, operations-focused professional who enjoys creating structure and keeping systems running efficiently
- Someone with a strong bookkeeping mindset and excellent attention to financial accuracy
- A proactive self-starter who takes ownership of their responsibilities
- A dependable communicator who can confidently manage tenant enquiries and internal administration
- Someone who enjoys learning new systems and continuously improving processes
- An individual looking for a long-term opportunity with room to grow alongside an expanding family business
Growth Opportunity
This role will begin with a structured training period alongside the current administrator before transitioning into ownership of the role. As the business continues to grow, there is a clear opportunity for the successful candidate to move into a full-time position and take on increased responsibility across property management, operations, and business administration.
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