执行助理 / 运营与行政虚拟助理
Executive Assistant / Operations & Admin VA
职位概述
我们正在寻找一位高度有条理、积极主动且注重细节的虚拟助理，为一家快速发展的公司的运营与财务副总裁提供支持。
该职位结合了高管助理、运营支持和轻量级财务/行政协调工作，帮助优化日常流程，减少运营瓶颈，并为快节奏的工作环境带来结构化管理。
理想的候选人能够主动承担责任，将混乱变得有序，并作为真正的得力助手提供支持。
主要职责
行政与组织（核心）
- 将大量文件数字化并整理（Google Drive）
- 维护结构化的归档系统（数字+收件箱）
- 使用文件夹、标签和自动化工具整理收件箱
- 减少杂乱，提高信息可访问性
- 轻量级人力资源行政工作（维护我们的系统中的文件和更新）
费用跟踪与轻量簿记
- 跟踪和管理公司信用卡费用
- 将收据与交易匹配
- 为会计准备费用报告
- 确保公司支出的准确记录
项目与运营支持
- 支持正在进行的建设项目协调
- 跟踪发票并确保正确记录
- 维护和更新预算跟踪文件
- 确保所有已付款发票都存储并整理好
日历与时间安排管理（非常重要）
- 管理个人和专业日历
- 防止重复预订
- 安排会议、预约和承诺
- 预约个人事务（如医生、健身房等）
- 主动优化日历使用
一般高管支持
- 作为高级执行官的得力助手
- 协助优先处理任务并提高工作效率
- 协助处理临时行政任务
- 可能需要协助轻量级人力资源行政工作（表单、提交等）
工具与软件
必须掌握：
- Google Workspace（文档、驱动器、邮件）
- 日历管理工具
- Microsoft Office
加分项：
- Sage Intacct（或其他会计软件）
- 轻量簿记经验
- 使用自动化工具的经验
- 熟悉使用AI工具
理想候选人
- 3年以上虚拟助理/行政助理/运营助理经验
- 强大的组织能力（在好的方面近乎强迫症）
- 积极主动且独立（不需要事事被指导）
- 能够支持高级别高管
- 极强的细节关注能力
- 能够应对结构化和非结构化的工作环境
- 可信赖
查看英文原文
Overview
We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support a VP of Operations & Finance at a fast-growing company.
This role is a blend of executive assistance, operations support, and light finance/admin coordination, helping streamline day-to-day workflows, reduce operational bottlenecks, and bring structure to a fast-moving environment.
The ideal candidate is someone who can take ownership, bring order to chaos, and act as a true right-hand support.
Key Responsibilities
Admin & Organization (CORE)
- Digitize and organize large volumes of documents (Google Drive)
- Maintain structured filing systems (digital + inbox)
- Organize inbox using folders, labels, and automations
- Reduce clutter and improve information accessibility
- Light HR admin work ( maintenance of the paperwork and upkeep in our system).
Expense Tracking & Light Bookkeeping
- Track and manage corporate credit card expenses
- Match receipts to transactions
- Prepare expense reports for accounting
- Ensure accurate documentation of company spend
Project & Operations Support
- Support ongoing construction project coordination
- Track invoices and ensure proper documentation
- Maintain and update budget tracking files
- Ensure all paid invoices are stored and organized
Calendar & Scheduling Management (VERY IMPORTANT)
- Manage both personal + professional calendar
- Prevent double bookings
- Schedule meetings, appointments, and commitments
- Book personal appointments (e.g. doctors, gym, etc.)
- Proactively optimize calendar usage
General Executive Support
- Act as a right-hand support to a senior executive
- Help prioritize tasks and improve workflow efficiency
- Assist with ad hoc admin tasks
- Potentially support light HR admin (forms, submissions)
Tools & Software
Must Have:
- Google Workspace (Docs, Drive, Gmail)
- Calendar management tools
- Microsoft Office
Nice to Have:
- Sage Intacct (or any accounting software)
- Light bookkeeping experience
- Experience with automation tools
- Comfortable using AI tools
Ideal Candidate
- 3+ years experience as a VA / EA / Operations Assistant
- Strong organizational skills (borderline OCD in a good way)
- Proactive and independent (doesn’t wait to be told everything)
- Comfortable supporting senior-level executives
- Strong attention to detail
- Able to handle both structured and unstructured environments
- Trustworthy and reliable
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM