虚拟行政助理 – 物流与项目协调
Virtual Administrative Assistant – Logistics & Project Coordination
关于公司
一家专门安装自动化货架和机器人存储系统的公司，服务于仓库和工业设施。这些高科技系统包括自动化叉车和用于大规模物流环境的先进存储解决方案。随着公司扩展并承接更大的安装项目，包括国际项目，我们正在寻找一位可靠的虚拟助理，协助管理行政协调、设备物流和项目跟踪。
职位概述
该职位主要是为公司老板提供行政和运营支持。您将协助协调项目物流，维护报价和工作进度的有序记录，并协助安装项目的差旅和设备安排。该职位将从兼职开始，随着项目数量增加可能会转为全职。
核心职责 行政与项目支持
● 维护工作日志以跟踪正在进行的安装项目
● 维护和更新报价跟踪日志
● 整理项目文件和笔记
● 协助老板进行行政协调和任务跟踪
差旅与物流协调
● 为安装团队预订酒店住宿
● 协助安排项目工作的差旅
● 根据需要协调项目相关物流
设备租赁协调
● 联系供应商安排安装项目的设备租赁
● 确认设备可用性和交付时间
● 维护设备租赁及相关费用的记录
沟通与内部协调
● 直接与公司老板合作组织项目活动
● 在需要设备租赁时偶尔与供应商沟通
● 保持清晰的项目进度记录和更新。大部分沟通是与老板内部进行，而非面向客户。
所需资格
● 英语和西班牙语流利（口语和书面）
● 强大的组织和行政能力
● 熟悉使用 Microsoft Excel 和 Word
● 能够跟踪和管理多个项目
● 擅长协调物流和供应商沟通
● 注重细节
● 可靠且积极主动的工作态度
优先考虑的资格
● 位于拉丁美洲（哥伦比亚优先）
● 有支持建筑、物流或运营团队的经验
● 有协调差旅或设备物流的经验
● 熟悉项目跟踪或工作日志
查看英文原文
About the Company
A specialized company that installs automated racking and robotic storage systems for warehouses and industrial facilities. These high-tech systems include automated forklifts and advanced storage solutions used in large-scale logistics environments. As the company expands and takes on larger installation projects, including international work we are seeking a reliable Virtual Assistant to help manage administrative coordination, equipment logistics, and project tracking.
Role Overview
This role is primarily administrative and operational support for the company owner. You will help coordinate project logistics, maintain organized records of quotes and job progress, and assist with travel and equipment arrangements for installation projects. The role will begin part-time and may scale to full-time as project volume increases.
Core Responsibilities Administrative & Project Support
● Maintain a job log to track ongoing installation projects
● Maintain and update a quote tracking log
● Organize project documentation and notes
● Assist the owner with administrative coordination and task tracking
Travel & Logistics Coordination
● Book hotel accommodations for installation teams
● Assist with scheduling travel for project work
● Coordinate project-related logistics as needed
Equipment Rental Coordination
● Contact suppliers to arrange rental equipment for installation projects
● Confirm availability and delivery timelines
● Maintain records of equipment rentals and related costs
Communication & Internal Coordination
● Work directly with the company owner to organize project activities
● Communicate occasionally with suppliers when equipment rentals are needed
● Maintain clear records and updates on project progress Most communication will be internal with the owner rather than customer-facing.
Required Qualifications
● Fluent English and Spanish (spoken and written)
● Strong organizational and administrative skills
● Experience using Microsoft Excel and Word
● Ability to track and manage multiple projects
● Comfortable coordinating logistics and supplier communication
● Strong attention to detail
● Reliable and proactive work ethic
Preferred Qualifications
● Based in Latin America (Colombia preferred)
● Experience supporting construction, logistics, or operations teams
● Experience coordinating travel or equipment logistics
● Familiarity with project tracking or job logs
Working Style The ideal candidate is:
● Organized and dependable
● Comfortable working independently
● Detail-oriented with strong follow-through
● Able to maintain structured logs and documentation This role supports a hands-on, operations-focused business, so practicality and reliability are highly valued.
Schedule & Growth
● Start: Part-Time (20 hours per week)
● Potential to expand to Full-Time as project workload grows
● Must be able to work within Eastern Time business hours
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM