总统助理 / 虚拟助理
Personal Assistant / Virtual Assistant to His Excellency
职位描述
这个职位支持一位高级政府官员，他担任最高青年与体育委员会秘书长、大约五家公司的董事长以及另外两家公司的董事会成员。他的日程非常紧张，从周日到周四，周末经常需要加班。
客户目前有内部的行政助理处理电子邮件往来；这个职位是一个独立的专职个人助理（部分职责与行政助理重叠），主要负责安排日程、差旅和日常个人/后勤请求。这是一个新设立的职位——客户之前从未使用过虚拟助理，现在希望首次引入这一职能。
主要职责
- 管理并调整快速变化的每周日程，包括临时变更（例如在一小时内安排紧急通话）。
- 通过 Google Meet 和其他 Google Workspace 工具协调会议和电话。
- 在短时间内研究并呈现差旅选项——航班、酒店和租车选择，通常提供多个选项供他选择。
- 预订和安排（餐厅、住宿、差旅），有时在晚上或周末进行。
- 处理临时采购请求（例如按要求寻找和购买特定物品）。
- 处理同时提出的多项请求（每分钟最多5项），准确跟踪每一项。
- 在标准工作时间之外，能够处理紧急、时间敏感的请求，包括晚上8点左右的电话和周末请求。
- 主要通过 WhatsApp（或其他即时通讯应用）进行沟通。
工作时间与时区
• 巴林时区（AST，GMT+3）。
- 核心工作周：周日至周四（周末为周五至周六）。
- 由于职位性质，需要具备应对紧急晚间和周末请求的灵活性。
所需技能与素质
- 快速——能够在紧迫的截止日期下迅速响应和行动。
- 准确——即使在高速工作时也保持高度细节关注。
- 高度有条理——能够同时处理多项请求而不丢失进度。
- 能够在高压环境下工作。
- 具备自信且直接的沟通能力——在压力下敢于提出异议、指出问题，或说“我无法处理那件事”，而不是保持沉默。这位阁下性格直接，重视不被强势个性所吓倒的人。
- 强大的研究能力，尤其是
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About the Role
This role supports His Excellency, a senior government official who serves as Secretary General of the Supreme Council of Youth and Sports, chairman of approximately five companies, and a board member of two others. His schedule is extremely demanding, running Sunday to Thursday with regular extra hours over the weekend.
The client currently has an in-house Executive Assistant handling email correspondence; this position is a separate, dedicated Personal Assistant (with some Executive Assistant crossover) focused primarily on scheduling, travel, and day-to-day personal/logistical requests. This is a newly created position — the client has not used a virtual assistant before and is looking to bring this function on for the first time.
Key Responsibilities
• Manage and adjust a fast-changing weekly schedule, including short-notice changes (e.g., arranging an urgent call within the hour).
• Coordinate meetings and calls via Google Meet and other Google Workspace tools.
• Research and present travel options on short notice — flights, hotels, and rental options — often with multiple choices for His Excellency to select from.
• Make bookings and reservations (restaurants, accommodation, travel) sometimes on evenings or weekends.
• Handle ad hoc purchasing requests (e.g., sourcing and buying specific items on request).
• Field and prioritize multiple simultaneous requests (up to 5 in a minute), keeping track of each accurately.
• Be available for urgent, time-sensitive requests outside standard hours, including evening calls (around 8 PM) and weekend requests.
• Communicate primarily via WhatsApp (or similar messaging apps).
Working Hours & Time Zone
• Bahrain time zone (AST, GMT+3).
• Core work week: Sunday to Thursday (weekends are Friday–Saturday).
• Flexibility required for urgent evening and weekend requests, given the nature of the role.
Required Skills & Attributes
• Fast — able to respond and act quickly under tight deadlines.
• Accurate — high attention to detail, even when working at speed.
• Highly organized — able to juggle multiple simultaneous requests without losing track.
• Able to work under high-intensity pressure.
• Confident and direct communicator — comfortable pushing back, flagging issues, or saying “I don’t have enough time for that” rather than staying quiet under pressure. His Excellency is direct and values someone who isn’t intimidated by a strong personality.
• Strong research skills, particularly for travel options.
• Comfortable with Google Workspace (Calendar, Meet, Gmail, Docs).
• Fluent English required; additional languages are a plus, not require
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