Executive Assistant/ Operations Assistant/ Virtual Assistant
我们正在寻找一个积极和灵活的执行助理，以支持电子商务公司 voilechic.com 的首席执行官完成个人和业务任务。这个角色是50/50的责任组合，需要有人能够预测需求，保持组织性，并采取主动行动让一切在幕后无力运行，使 CEO 可以在没有干扰的情况下专注于更大的优先事项。关键职责：1.日常和任务管理：·通过识别和解决问题之前预先预见 CEO 的需求。- 处理个人约会，任务和时间敏感的行政事务，尽量减少对 CEO 的干扰。2. 电子邮件，日历和通信管理：- 管理并优先处理 CEO 的电子邮件。在可能的情况下独立处理日常信函。- 监督日程安排，协调和准备会议，确保及时跟踪。- 通过 WhatsApp 或电话提供主动每天登记和定期更新以保持 CEO 知情和解决潜在问题。3.旅行和活动安排：- 预订和管理所有旅游安排，包括航班，住宿和行程 （每两月发生一次旅行）. - 组织和为个人和业务相关的活动做好准备，保证无执行。4. 管理支持和团队协调：- 为所有行政人员的主要接触点，确保一个有组织性和高效的工作环境。- 将任务委托给适当的团队成员，监测进展并解决小问题以保持日常运作顺利。- 管理临时业务和个人行政任务，如提交文件，编制和采购。5. 项目援助和特殊倡议：- 支持小型企业相关项目的工作，包括组织材料，安排旅行或会议以及时间表。- 进行基本研究，并根据要求提供有关主题或供应商的简要摘要以协助决策。要求：- 作为执行助理经验证明 - 在首席执行官需要预测和解决问题之前积极行动 - 高组织，细节导向，并且能够独立工作，最小监督 - 可从早上9点到晚上6点 EST,如果有必要时可以在课后做出灵活性 - 对伊斯兰实践和西方文化的强大理解至关重要 - 有可靠互联网连接和能力
查看英文原文
We're looking for a proactive and flexible Executive Assistant to support the CEO of an eCommerce company voilechic.com with both personal and business tasks. This role is a 50/50 blend of responsibilities, requiring someone who can anticipate needs, stay organized, and take initiative to keep everything running effortlessly behind the scenes, allowing the CEO to focus on bigger priorities without distractions.
Key responsibilities:
1. Routine and task management:
- Anticipate the CEO's needs by identifying and resolving issues before they arise.
- - Handle personal appointments, errands, and time-sensitive administrative matters, minimizing distractions for the CEO.
2. Email, calendar, and communication management:
- Manage and prioritize the CEO's emails, handling routine correspondence independently when possible.
- Oversee calendar scheduling, coordinating and preparing for meetings, and ensuring timely follow-ups.
- Provide proactive daily check-ins and regular updates via WhatsApp or phone to keep the CEO informed and address potential issues.
3. Travel and event arrangements:
- Book and manage all travel arrangements, including flights, accommodations, and itineraries (for travel occurring every couple of months).
- Organize and prepare for personal and business-related events, ensuring seamless execution.
4. Administrative support and team coordination:
- Act as the primary point of contact for all administrative staff, ensuring a well-organized and efficient work environment.
- Delegate tasks to the appropriate team members, monitor progress, and resolve minor issues to keep day-to-day operations running smoothly.
- Manage ad-hoc business and personal administrative tasks, such as filing, document preparation, and procurement.
5. Project assistance and special initiatives:
- Support on small business-related projects, including organizing materials, scheduling travel or meetings, and managing timelines.
- Conduct basic research and provide brief summaries on topics or vendors as requested to assist with decision-making.
Requirements:
- Proven experience as an Executive Assistant
- Proactive in anticipating the CEOs needs and resolving issues before they arise
- Highly organized, detail-oriented, and able to work independently with minimal oversight
- Available from 9 AM to 6 PM EST, with flexibility after hours if needed
- Strong understanding of both Islamic practices and Western culture is essential
- Reliable internet connection and ability to work remotely
The main goal is to make the CEOs life easier by taking care of both personal and business admin tasks, keeping everything organized and running smoothly without needing a lot of hand-holding. If you're proactive, resourceful, and love working independently, wed love to hear from you - apply now!
Originally posted on Himalayas