供应链行政助理
Supply Chain Admin Assistant
我们的客户是一家知名的澳大利亚零售企业，致力于为全国社区提供高价值的日常商品。依托广泛的物业和物流网络，他们依靠高效的供应链运营来支撑其零售网络。
他们现正招聘一名供应链行政助理，负责维护准确的运营数据并支持日常物流职能。在此职位中，您将处理运输文件、在SAP中管理系统数据，并与关键合作伙伴沟通以确保供应链的顺畅运作。
岗位职责
数据录入与系统管理
- 准确创建并维护国际采购订单的入库单据在SAP中
- 以高精度将进口集装箱的运输和成本信息输入系统平台
- 审核运营数据，识别并解决处理前的差异或缺失信息
- 严格遵守既定流程、标准和时间表，以保持数据完整性
- 通过及时完成数据录入，支持库存和财务信息的顺畅流转
发票处理与对账
- 接收、审核并验证多种电子格式的货运公司发票
- 核对运输费用是否符合批准的费率表、合同和主数据
- 调查发票差异、服务错误或价格异常，并在必要时上报
- 按照业务协议为财务团队准备承运商审批文件
- 跟进未解决的发票问题，确保及时处理
物流与运营支持
- 跟踪仓库调拨，并定期更新物流计划工具
- 与船公司、运输承运商和货运服务商沟通货物状态
- 向关键内部利益相关者通报到货情况、集装箱移动及潜在延误
- 协助准备运营报告、数据请求和行政更新
- 按照业务要求维护有序的电子记录和文档
工作场所安全与合规
- 推广并遵守公司健康、安全和运营政策
- 及时识别并报告潜在的安全隐患或运营事件
- 参与返岗计划，保持安全的工作环境
任职要求
- 在供应链、物流或财务领域具有丰富的行政经验
查看英文原文
Our client is a prominent Australian retail organisation dedicated to providing high-value everyday goods to communities nationwide. Supported by an extensive property and logistics network, they rely on streamlined supply chain operations to power their retail network.
They are now seeking to hire a Supply Chain Admin Assistant to maintain accurate operational data and support daily logistics functions. In this role, you will process transport documentation, manage system data in SAP, and liaise with key partners to ensure seamless supply chain performance.
Job Responsibilities
Data Entry & Systems Administration
- Accurately create and maintain inbound deliveries in SAP for international purchase orders
- Input shipment and costing information for inbound containers into system platforms with high precision
- Review operational data to identify and resolve discrepancies or missing information prior to processing
- Maintain data integrity by adhering strictly to established processes, standards, and timelines
- Support the smooth flow of inventory and financial information through timely data entry completion
Invoice Processing & Reconciliation
- Receive, review, and validate freight carrier invoices across multiple electronic formats
- Verify transport charges against approved rate cards, contracts, and master data
- Investigate invoice discrepancies, service errors, or pricing exceptions and escalate when required
- Prepare carrier approval documentation for the finance team in line with business protocols
- Follow up on outstanding invoice queries to ensure prompt resolution
Logistics & Operational Support
- Track warehouse transfers and update logistics planning tools regularly
- Liaise with shipping lines, transport carriers, and freight providers regarding shipment status
- Keep key internal stakeholders updated on incoming shipments, container movements, and potential delays
- Assist in preparing operational reports, data requests, and administrative updates
- Maintain organised electronic records and documentation in accordance with business requirements
Workplace Safety & Compliance
- Promote and comply with company health, safety, and operational policies
- Identify and report potential safety hazards or operational incidents promptly
- Participate in return-to-work programs and maintain a safe working environment
Requirements
- Proven administrative experience within a supply chain, logistics, or finance support environment
- Demonstrated experience handling invoice validation, cost verification, or financial administration
- High attention to detail and exceptional data entry accuracy
- Strong organizational and time management skills
- Effective written and verbal communication skills for stakeholder coordination
- Proven problem-solving and exception management capabilities
Nice-to-Have Skills
- Experience using SAP or similar ERP systems
- Intermediate capability in Microsoft Excel
- Prior experience working with freight, shipping, or transport documentation
- Experience working within a fast-paced retail supply chain setting
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian Eastern Daylight Time business hours)
- Full-time opportunity
- HMO (STAFF only)
- Annual leave
- Christmas Bonus equivalent to 1 month's wage (pro-rate)
Originally posted on Himalayas