Executive Assistant (ML - 05282024 - PTEA)
职位：执行助理 工作时间：20小时/周 计划时间：伦敦时间任务需要：· 维护和协调行政日程，确保有效的会议，约会和旅行安排管理及安排时间 · 作为高管与内部/外部利益相关者之间的首要联系点，包括选和优先考虑电子邮件和电话通话 · 规划，预订和组织复杂的国内和国际旅游行程，包括飞机，住宿和交通等。如需处理各种签证文件 · 处理和处理酒店预订，预订航班，租车等。与合作伙伴，客户和团队有关日历会议的良好电子邮件通信 · 准备并编辑报告，演讲和文件，同时保持一个有组织的档案系统以轻松获取 ·协助准备会议议程，记录会议记录，及时向参与者分发材料 ·通过进行研究，收集数据，以及协助项目协调和后续工作提供项目支持 ·尽量谨慎地处理敏感和机密信息 ·积极识别和解决行政问题，展示出一种解决方案导向方法 · 有效地与其他团队成员和部门合作，确保无的工作流程和实现组织目标 · 应分配的其他临时任务要求：· 对 C 级高管或相关角色进行虚拟执行助理工作经验证明 ·熟悉当前技术，如桌面共享，云服务和 VoIP （GSuite,Zoom,Slack,Asana,Notion 等）· 强大的办公软件和通信工具能力 （MS Excel,MS Outlook,MS Powerpoint 等）· 在线日历和安排知识 (Calendly,Google Calendar) · 优秀的口头和书面英语沟通技能 ·谨慎和处理机密信息的能力 · 卓越的电话，电子邮件和即时通讯沟通技能 · 高组织性和细节化；能够高效地优先考虑多项任务 ·适应性和主动思维 ·专业态度和强大的人际能力 · 在一个以团队为导向的环境中独立工作的能力 · 自律和有组织性；能持续地达到每天和月日目标。
查看英文原文
Position: Executive Assistant
Number of hours: 20 hours/week
Schedule: London Time
Tasks required:
- Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
- Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls
- Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed
- Processing of documents for various visa
- Handle and process hotel reservation, book a flight for travel, car rental, etc.
- Good email correspondence with partners and clients and teams regarding calendar meetings
- Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
- Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
- Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
- Handle sensitive and confidential information with the utmost discretion and professionalism
- Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
- Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
- Other ad hoc tasks that would be assigned
Requirements:
- Proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role
- Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
- Strong proficiency in office software and communication tools (MS Excel, MS Outlook, MS Powerpoint, etc.)
- Knowledge of online calendars and scheduling (Calendly, Google Calendar)
- Excellent verbal and written English communication skills
- Discretion and the ability to handle confidential information
- Excellent phone, email and instant messaging communication skills
- Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
- Adaptability and a proactive mindset
- Professional demeanor and strong interpersonal skills
- Ability to work independently and in a team-oriented environment
- Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision
Originally posted on Himalayas