Executive Assistant (Travel)
职位简介：我们正在寻找一个经验丰富，主动的执行助理来支持一个充满活力的企业家并管理多个商务功能中的日常运营。这个角色是理想的，适合在远程环境中繁荣的人，擅长任务优先级，并且可以无地平衡高层次的行政支持与操作协调。理想候选人是细节导向，技术熟练，有组织和能够根据创始人的目标做出战略决策的人。经验支持创始人或 C-suite 高管在快速的，远程环境中是非常理想的。责任：·提供高级管理人员支持，包括电子邮件和日历管理，收到箱优先级，安排和旅行协调。·作为执行人和团队成员之间的关键联系者，确保信息流动和任务后续顺利。·管理 SOP 创建，CRM/数据监督，发票支付以及供应商通信等业务运营。·通过 ClickUp,Notion 或 Asana 等工具来领导项目跟踪和任务委托。·积极识别漏洞或效率低下并实施系统以提高生产力。· 保持敏感信息处理的保密性和专业性。· 监督特殊项目和行政工作流程，以确保及时执行。· 为领导做好报告，总结和通信简报。要求 · 3年以上担任执行助理，虚拟助理或运营经理的工作经验，最好在远程环境中。· 具有独立管理转变优先事项的能力的卓越组织和多任务技能。· 使用生产力工具如谷歌工作空间，slack,Zoom,clickUp,Notion 等经验；· 强大的书面和口头沟通技巧；· 能和专业化代表高管。· 舒适管理商业系统，供应商关系和 CRM 工具。·具有做好事态的战略思维；不仅是任务承担者，而且也是解决问题的能力。· 在创业或企业环境中工作经验是一个优势。
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This is a remote position.
About Teams Squared:
We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.
Job Description:We are seeking an experienced and proactive Executive Assistant to support a dynamic entrepreneur and manage day-to-day operations across multiple business functions. This role is ideal for someone who thrives in a remote setting, excels at task prioritization, and can seamlessly balance high-level executive support with operational coordination.
The ideal candidate is detail-oriented, tech-savvy, organized, and capable of making strategic decisions in alignment with the founder’s goals. Prior experience supporting a founder or C-suite executive in a fast-paced, remote environment is highly desirable.
Responsibilities:
· Provide high-level executive support including email and calendar management, inbox prioritization, scheduling, and travel coordination.
- Act as a key liaison between the executive and team members, ensuring smooth information flow and task follow-through.
- Manage business operations including SOP creation, CRM/data oversight, invoicing support, and vendor communications.
- Lead project tracking and task delegation through tools such as ClickUp, Notion, or Asana.
- Proactively identify gaps or inefficiencies and implement systems to improve productivity.
- Maintain confidentiality and professionalism in handling sensitive information.
- Oversee special projects and administrative workflows to ensure timely execution.
- Prepare reports, summaries, and communication briefs for leadership.
Requirements
- 3+ years of experience as an Executive Assistant, Virtual Assistant, or Operations Manager, preferably in a remote setting.
- Exceptional organizational and multitasking skills with the ability to manage shifting priorities independently.
- Proven experience using productivity tools such as Google Workspace, Slack, Zoom, ClickUp, Notion, or similar.
- Strong written and verbal communication skills; capable of representing the executive with polish and professionalism.
- Comfortable managing business systems, vendor relationships, and CRM tools.
- Strategic mindset with a get-things-done attitude; not just a task taker, but a problem solver.
- Experience working in a startup or entrepreneurial environment is a plus.
Benefits
- 100% remote work opportunity
- Competitive foreign currency compensation
- Exposure to entrepreneurial operations and cross-functional business management
- Ongoing professional development
- Work in a fast-paced, collaborative, and supportive remote team environment
If you are passionate about leveraging your expertise for the growth of top-tier firms and advancing your professional trajectory, apply now!Note: Only shortlisted candidates will be contacted for further discussions.
Teams Squared is an equal opportunity employer, valuing diversity and inclusivity
Originally posted on Himalayas