Executive Assistant (NDIS)
澳大利亚的职务管理局 (National Disability Insurance Scheme) 在 NDIS 框架内提供服务的组织运营和行政功能支持。该角色是理想的，适合具有先前 NDIS 部门经验和远程执行支持中已证明成功的候选人，在快速发展的客户专注环境中繁荣.EA 将与高级领导层密切合作，简化行政操作，管理内部通信，并确保遵守 NDIS 文档和服务标准。责任：· 提供直接的执行支持，包括日历管理，收件箱分类，安排和会议协调。· 维护和更新客户记录，服务协议和与 NDIS 相关文件。·协助完成 NDIS 合规任务，包括审计准备和服务交付报告。·协调团队沟通，编制内部和外部通信，并帮助追踪项目。· 支持新客户和团队成员加入，包括文档设置和访问管理。· 与名单或支持协调员联系以确保跨班级，服务和客户沟通之间的一致性。· 保持有组织的数字文件系统，并通过及时信息流动支持高管级决策。· 追踪管理行动项目和后续工作，确保有效地满足期限和优先事项。要求 · 3年以上作为执行助理或行政协调员经验，最好在 NDIS 或医疗保健/残疾服务部门内。· 深入了解 NDIS 环境，包括术语学，参与者记录和服务提供者的责任。· 高级熟练使用 Google 工作空间或微软办公室，数字通信工具 （例如 Slack,Zoom）和与 NDIS 相关的平台 （如 ShiftCare 或 SupportAbility 可选）. ·具有特殊的组织和时间管理技能，能够谨慎处理敏感数据。·优秀的书面和口头沟通能力，以及在各个层次上舒适地与内部和外部利益相关者联系。·自主创业者，在远程工作环境中繁荣并可以独立管理竞争优先事项。
查看英文原文
This is a remote position.
Job Description:
We are seeking a proactive and detail-oriented Executive Assistant (EA) to support the operational and administrative functions of an organization delivering services within the NDIS (National Disability Insurance Scheme) framework in Australia. This role is ideal for candidates with prior NDIS sector experience and proven success in remote executive support, who thrive in a fast-paced, client-focused environment.
The EA will work closely with senior leadership to streamline administrative operations, manage internal communications, and ensure compliance with NDIS documentation and service standards.
Responsibilities:
· Provide direct executive support including calendar management, inbox triage, scheduling, and meeting coordination.
- Maintain and update client records, service agreements, and NDIS-related documentation.
- Assist in NDIS compliance tasks, including audit preparation and service delivery reporting.
- Coordinate team communication, prepare internal and external correspondence, and assist in project tracking.
- Support the onboarding of new clients and team members, including documentation setup and access management.
- Liaise with rostering or support coordinators to ensure alignment across shifts, services, and client communications.
- Maintain organized digital filing systems and support executive-level decision-making through timely information flow.
- Track action items and follow-ups for management, ensuring deadlines and priorities are met efficiently.
Requirements
- 3+ years of experience as an Executive Assistant or Administrative Coordinator, preferably within the NDIS or healthcare/disability services sector.
- Deep understanding of the NDIS environment, including terminology, participant records, and service provider responsibilities.
- High-level proficiency with Google Workspace or Microsoft Office, digital communication tools (e.g., Slack, Zoom), and NDIS-related platforms (e.g., ShiftCare or SupportAbility – desirable).
- Exceptional organizational and time management skills, with the ability to handle sensitive data with discretion.
- Excellent written and verbal communication abilities, and comfortable liaising with internal and external stakeholders at all levels.
- Self-starter who thrives in a remote work environment and can manage competing priorities independently.
Benefits
- Competitive compensation package in AUD
- Fully remote work
- Regular initiatives for training and professional development
Join our expanding team and play a central role in shaping the operational efficiency of our partner organizations. If you are passionate about leveraging your financial and administrative expertise to support high-impact firms, we encourage you to apply!Note: Only candidates who make it to our shortlist will be contacted for further discussions.
Teams Squared is a proud equal opportunity employer. We value diversity and are consistently committed to creating an inclusive environment for all team members.
Originally posted on Himalayas