Executive Assistant to the CEO
职位：首席执行官的行政助理 工作时间数：20小时/周 计划：IST 所需任务：· 为首要，首先为首席执行长和高级领导团队提供高层次的机密管理支持。· 管理并维护 CEO 非常活跃的约会日历，安排时间表和旅行安排。· 显示 CEO 的电子邮件，档案以及在需要的时候专业地编写代表 CEO 的回复/信函。·作为首要的联系点，包括选和优先考虑电子邮件和电话通话等。· 根据需要规划，预订和组织复杂的国内和国际旅游行程，包括飞机，住宿和地面运输·准备和编辑报告，演示和文件，同时保持一个有组织的档案系统，以便轻松获取 ·协助制定会议议程，记录会议并确保及时向参与者发送材料 ·通过进行研究，收集数据以及协助项目协调和后续工作提供项目支持 ·尽量谨慎处理敏感和机密信息和专业精神。· 积极识别和解决行政问题，展示以解决方案为导向的方法 · 与其他团队成员和部门有效合作，确保无的工作流程和实现组织目标 · 应分配的其他特别任务要求：· 必须具有3年的经验证明工作经验作为总统/CEO 的虚拟执行助理或相关角色 ·熟悉当前技术，如桌面共享，云服务和 VoIP （G Suite, Zoe, Basecamp, Zoom, Slack, Asana, Notion 等）· 在办公软件和通信工具中强大的技能 · 了解在线日历和计划 (Calendly, Google Calendar) ·专家级的书面和口头沟通技能，包括提出澄清问题的能力以及与高级管理层，内部和外部客户合作的能力。·强大的组织能力，反映出能够无地执行和优先考虑多项任务，并以精致关注细节。·谨慎和处理机密信息的能力 · 卓越的电话，电子邮件和即时通信沟通技巧 ·高度组织和详情化；能有效地优先考虑多个任务 ·适应性
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Position: Executive Assistant to the CEO
Number of hours: 20 hours/week
Schedule: IST
Tasks required:
- Provide high-level confidential administrative support to the CEO first and foremost, and the Senior Leadership team as required.
- Manage and maintain CEO's extremely active calendar of appointments, schedules and travel arrangements.
- Screen CEO's emails, archive and professionally compose replies/correspondence on behalf of the CEO when required.
- Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls
- Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed
- Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
- Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
- Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
- Handle sensitive and confidential information with the utmost discretion and professionalism
- Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
- Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
- Other ad hoc tasks that would be assigned
Requirements:
- Must have 3 years of proven work experience as a Virtual Executive Assistant to the President/CEO or a relevant role
- Familiarity with current technologies, like desktop sharing, cloud services and VoIP (G Suite, Zoe, Basecamp, Zoom, Slack, Asana, Notion, etc.)
- Strong proficiency in office software and communication tools
- Knowledge of online calendars and scheduling (Calendly, Google Calendar)
- Expert level written and verbal communication skills, including the ability to ask clarifying questions and work with senior management, internal and external clients.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Discretion and the ability to handle confidential information
- Excellent phone, email and instant messaging communication skills
- Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
- Adaptability and a proactive mindset
- Professional demeanor and strong interpersonal skills
- Ability to work independently and in a team-oriented environment
- Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision
Originally posted on Himalayas