Executive Assistant (CO - 06052024 - PTEA)
职位：执行助理 工作时间数：15小时/周 计划时间表：EST 所需任务：·维护和协调行政日程，确保有效的会议，约会和旅行安排管理及安排时间 ·作为高管与内部/外部利益相关者之间的首要联系点，包括选和优先考虑电子邮件和电话通话 ·规划，预订和组织复杂的国内和国际旅游行程，包括飞机，住宿和地面运输在必要的情况下 ·准备和编辑报告，演示和文件，同时保持一个有组织的档案系统以轻松获取 ·协助编制会议议程，记录会议日程录并确保及时向参与者发送材料 ·通过进行研究，收集数据和协助项目协调和后续工作提供项目支持 ·尽量谨慎地处理敏感和机密信息和专业化 ·积极识别和解决行政问题，展示以解决方案为导向的方法 ·有效与其他团队成员和部门合作，确保无的工作流程和实现组织目标 · 应分配的其他特别任务要求：· 必须有3年的经验证明，作为 C 级高管的虚拟执行助理或需要相关职位 ·市场研究和招聘背景；• 了解市场研究和咨询过程；•熟悉当前技术，如桌面共享，云服务和 VoIP （GSuite,Zoom,Slack,Asana,Notion 等）· 强大的办公软件和通信工具能力；• 掌握在线日历和安排知识 （Calendly,Google 日历）; ·优秀的口头和书面英语沟通技能；· 卓越的电话，电子邮件和即时通讯沟通技能 · 高组织性和细节化；能够高效地优先考虑多项任务 ·适应性和主动思维 ·专业态度和强大的人际技巧 · 在一个以团队为导向的环境中独立工作的能力 · 自律和有组织性；能在有限监督下持续达到日常和月期目标
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Position: Executive Assistant
Number of hours: 15 hours/week
Schedule: EST
Tasks required:
- Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
- Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls
- Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed
- Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
- Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
- Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
- Handle sensitive and confidential information with the utmost discretion and professionalism
- Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
- Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
- Other ad hoc tasks that would be assigned
Requirements:
- Must have 3 years of proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role is required
- Background in Market Research and Recruitment is preferred
- Ability to understand the process of market research and consultancy is required
- Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
- Strong proficiency in office software and communication tools
- Knowledge of online calendars and scheduling (Calendly, Google Calendar)
- Excellent verbal and written English communication skills
- Discretion and the ability to handle confidential information
- Excellent phone, email and instant messaging communication skills
- Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
- Adaptability and a proactive mindset
- Professional demeanor and strong interpersonal skills
- Ability to work independently and in a team-oriented environment
- Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision
Originally posted on Himalayas