执行助理（3个职位）
Executive Assistant (3 Positions)
职位描述
我们的客户正在寻找三位（3位）高度专业的高级行政助理，为高级管理层提供高管级别的行政和运营支持。这些职位均为远程工作，支持位于美国的高管，要求在美东标准时间（EST）的工作时间内有空。
这个机会非常适合经验丰富的高级行政助理，他们能够在动态、快节奏的环境中茁壮成长，并具备出色的组织、沟通和利益相关者管理技能。成功的候选人将积极主动、富有创造力、高度可靠，并能够在保持最高专业水平和保密性的前提下，处理多项优先事项。
曾为国际组织工作过的候选人——特别是美国公司或全球高管团队——将具有明显优势。
主要职责
高管支持
- 为一位或多位高级高管提供高水平的行政支持。
- 管理复杂的日历、预约、会议和跨多个时区的安排。
- 协调国内和国际差旅安排，包括航班、住宿、签证、交通和详细行程。
- 筛选、优先处理并管理高管邮件，确保重要事项及时跟进。
- 准备、编辑和校对高管的信函、报告、演示文稿、提案和会议材料。
- 以极高的准确性维护机密文件、记录和文档。
- 处理费用报告、报销、发票和高管行政文件。
会议与日程管理
- 协调跨多个利益相关者和时区的内部和外部会议。
- 准备会议议程、演示材料和简报文件。
- 在需要时参加会议，做全面的会议纪要，并跟进行动项。
- 组织高管领导会议、董事会会议、战略会议和公司活动。
项目与运营管理
- 协助高管跟踪战略计划和运营重点。
- 监控项目时间表、交付成果和后续活动。
- 进行研究并整理信息以支持高管决策。
- 协调部门间的跨职能沟通，确保高管重点任务高效执行。
利益相关者管理
- 担任主要联络人
查看英文原文
About the Opportunity
Our client is seeking to hire three (3) highly professional Executive Assistants to provide executive-level administrative and operational support to senior leadership. These are fully remote roles supporting executives based in the United States, requiring availability during U.S. Eastern Standard Time (EST) working hours.
This opportunity is ideal for experienced Executive Assistants who thrive in dynamic, fast-paced environments and possess exceptional organizational, communication, and stakeholder management skills. The successful candidates will be proactive, resourceful, highly dependable, and capable of managing multiple priorities while maintaining the highest level of professionalism and confidentiality.
Candidates who have previously supported international organizations—particularly U.S.-based companies or global executive teams—will have a distinct advantage.
Key Responsibilities
Executive Support
- Provide high-level administrative support to one or more senior executives.
- Manage complex calendars, appointments, meetings, and scheduling across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and detailed itineraries.
- Screen, prioritize, and manage executive emails while ensuring timely follow-up on important matters.
- Prepare, edit, and proofread executive correspondence, reports, presentations, proposals, and meeting materials.
- Maintain confidential files, records, and documentation with exceptional accuracy.
- Process expense reports, reimbursements, invoices, and executive administrative documentation.
Meeting & Calendar Management
- Coordinate internal and external meetings across multiple stakeholders and time zones.
- Prepare meeting agendas, presentation materials, and briefing documents.
- Attend meetings where required, take comprehensive minutes, and follow up on action items.
- Organize executive leadership meetings, board meetings, strategy sessions, and company events.
Project & Operational Coordination
- Support executives in tracking strategic initiatives and operational priorities.
- Monitor project timelines, deliverables, and follow-up activities.
- Conduct research and compile information to support executive decision-making.
- Coordinate cross-functional communication between departments to ensure efficient execution of executive priorities.
Stakeholder Management
- Act as the primary liaison between executives and internal/external stakeholders.
- Build and maintain strong professional relationships with clients, partners, vendors, and senior leadership teams.
- Handle confidential and sensitive information with discretion and integrity.
- Professionally represent the executive office in all communications.
Administrative & Operational Support
- Coordinate vendor engagements and administrative logistics.
- Assist with document management and contract administration.
- Anticipate executive needs and proactively resolve administrative challenges.
- Provide occasional personal assistance where necessary to ensure executives remain focused on strategic priorities.
Qualifications
Education
· Bachelor's Degree in Business Administration, Management, Communications, Office Administration, or a related field.
Experience
- Minimum 5 years' experience as an Executive Assistant, Senior Administrative Assistant, Personal Assistant, or similar executive support role.
- Demonstrated experience supporting C-suite executives or senior leadership.
- Experience supporting multiple executives simultaneously is highly desirable.
- Previous experience working with international organizations, especially U.S.-based companies, will be highly preferred.
- Experience working in fast-paced, high-growth, or remote work environments.
Technical Skills
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong working knowledge of Google Workspace (Docs, Sheets, Calendar, Gmail).
- Experience using virtual collaboration platforms including Zoom and Microsoft Teams.
- Familiarity with project management and collaboration tools such as Asana, Trello, Notion, Monday.com, Slack, ClickUp, or similar platforms.
- Excellent internet literacy and ability to work effectively in a fully remote environment.
Core Competencies
- Exceptional organizational and planning skills
- Outstanding attention to detail
- Excellent written and verbal communication skills
- Strong stakeholder management abilities
- Ability to manage multiple priorities under tight deadlines
- High level of professionalism and emotional intelligence
- Strong problem-solving and critical-thinking skills
- Integrity, discretion, and confidentiality
- Self-motivated with the ability to work independently
- Adaptability in a dynamic and fast-changing environment
Originally posted on Himalayas