Admin Assistant (PC - 01242025 - PTAA)
职位：管理员助理 时间数：20小时/周 计划：AEST 墨尔本时间任务需要：· 管理和组织日历，约会和会议。· 设计和开发门户框架，确保直观和用户友好的界面。· 创建和设计个别针对门户的功能定制的小工具。· 制定和组织主页的小程序布局，优化美学和用户体验。· 实施并集成超链接和后端功能，确保无导航和用户互动。· 插入和放置关键标志以保持品牌一致性在整个平台上。· 设计应用程序图标，以符合品牌身份和视觉吸引力。· 设计和开发应用程序启动屏幕，以为用户创造一个精致的，有趣的第一印象。·处理电子邮件通信并确保及时回复。·准备和编辑报告，演示文档和文件。·协助输入数据，记录管理和数据库管理。·根据需要协调旅行安排和行程。·通过回答询问和解决问题提供客户服务支持。·与团队成员合作简化行政流程。·帮助制定清晰而简洁的沟通，包括电子邮件，公告和报告。· 根据需要履行其他职责要求：· 与 FranConnect 工作经验最低2年 （不可谈判）. · 作为虚拟助理或在相关行政角色中取得证明的经验。·熟悉当前技术，如桌面共享，云服务和 VoIP （GSuite,Zoom,Slack,Trello 等）·使用文字处理软件和电子表格 （例如 MS Office,Google wSuite）·熟悉项目管理工具 （例如 Trello,Asana）. ·管理社交媒体帐户或支持方面的经验。•强大的口头和书面沟通技能。·优秀的营销时间管理和组织能力。· 能够在最小的监督下独立工作的能力。· 有效的英语语言和书面沟通技能，明确且简洁的沟通者 · 具有基本社交媒体管理经验 · 强大的分析和解决问题能力 · 高组织性和细节导向；能有效地优先多项任务。
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Position: Admin Assistant
Number of hours: 20 hours/week
Schedule: AEST Melbourne Time
Tasks required:
- Manage and organize calendars, appointments, and meetings.
- Design and develop the portal framework, ensuring an intuitive and user-friendly interface.
- Create and design individual widgets tailored to the portal's functionality.
- Develop and organize the layout of widgets for the home page, optimizing for both aesthetics and user experience.
- Implement and integrate hyperlinks and back-end functionality, ensuring seamless navigation and user interaction.
- Insert and position key logos to maintain brand consistency throughout the platform.
- Design the application icon to align with brand identity and visual appeal.
- Design and develop the app launch screen to create a polished and engaging first impression for users.
- Handle email correspondence and ensure timely responses.
- Prepare and edit reports, presentations, and documents.
- Assist with data entry, record keeping, and database management.
- Coordinate travel arrangements and itineraries as needed.
- Provide customer service support by responding to inquiries and resolving issues.
- Collaborate with team members to streamline administrative processes.
- Assist in crafting clear and concise communications, including emails, announcements and reports
- Perform other duties as needed
Requirements:
- Minimum of 2 years of experience working with FranConnect (non-negotiable).
- Proven experience as a Virtual Assistant or in a relevant administrative role.
- Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Trello, etc.)
- Experience with word-processing software and spreadsheets (e.g. MS Office, Google wSuite)
- Familiarity with project management tools (e.g., Trello, Asana).
- Experience in managing social media accounts or marketing support.
- Strong verbal and written communication skills.
- Excellent time management and organizational abilities.
- Ability to work independently with minimal supervision.
- Clear and concise communicator with effective English verbal and written communication skills
- Experience with basic social media management
- Strong analytical, and problem-solving skills
- Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
Additional Information:
· Flexibility in work hours may be required depending on the team's needs.
Originally posted on Himalayas