Executive Assistant - SaaS
职位：执行助理 工作时间：5小时/周 （可能会增加时间）计划：英国所需的时间任务：·维护和协调行政日程，确保有效地管理会议，约会和旅行安排的时间及安排 ·作为高管与内部/外部利益相关者之间的首要联系点，包括选和优先考虑电子邮件和电话通话 ·规划，预订和组织复杂的国内和国际旅游路线，包括飞机，住宿和地面交通。· 准备和编辑报告，演讲和文件，同时保持一个有组织的档案系统，以便轻松获取 •协助制定会议议程，记录会议日程表并确保及时向参与者发送材料 ·通过进行研究，收集数据以及协助项目协调和后续工作提供项目支持 ·尽量谨慎地处理敏感和机密信息 ·积极识别和解决行政问题，展示以解决方案为导向的方式。·与其他团队成员和部门有效合作，确保无的工作流程和实现组织目标 · 应分配的其他临时任务要求：· 作为支持 C 级高管或类似行政角色的虚拟执行助理经验证明 · 与英国和美国客户一起工作的前体验是最受欢迎的 · 在日历管理方面的专业知识，包括跨时区安排 （谷歌日历，日历）·强大的电子邮件管理技能，包括收件箱组织，编写回复和后续行动 · 客户协调经验，确保及时沟通，会议准备和任务的后续进行 · 包括基于云计算的组织和安全文件共享在内的文件和文档管理 ·熟悉英国和美国的税收申报流程是强大的优势 · 对当前技术和工具的熟练知识，如 GSuite,Zoom,Slack,Asana,Notion 和其他基于云平台 ·办公软件和通信工具中的先进技能 · 英语语言和书面交流能力出色 ·谨慎以及处理机密信息的能力 · 卓越的电话，电子邮件和即时消息礼仪 ·高度组织，细节化，具有效率的能力。
查看英文原文
Position: Executive Assistant
Number of hours: 5 hours/week (will potentially increase hours)
Schedule: UK Time
Tasks required:
- Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
- Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls
- Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed
- Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
- Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
- Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
- Handle sensitive and confidential information with the utmost discretion and professionalism
- Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
- Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
- Other ad hoc tasks that would be assigned
Requirements:
- Proven work experience as a Virtual Executive Assistant supporting C-level executives or in a similar administrative role
- Prior experience working with UK and US-based clients is highly preferred
- Expertise in calendar management, including scheduling across time zones (Google Calendar, Calendly)
- Strong email management skills, including inbox organization, drafting responses, and follow-ups
- Client coordination experience, ensuring timely communication, meeting preparation, and task follow-through
- File and document management, including cloud-based organization and secure file sharing
- Familiarity with UK and US tax filing processes is a strong advantage
- Proficiency with current technologies and tools, such as GSuite, Zoom, Slack, Asana, Notion, and other cloud-based platforms
- Advanced skills in office software and communication tools
- Excellent verbal and written communication skills in English
- Discretion and the ability to handle confidential and sensitive information
- Excellent phone, email, and instant messaging etiquette
- Highly organized and detail-oriented, with the ability to efficiently prioritize multiple tasks
- Adaptable and proactive, with strong problem-solving skills
- Professional demeanor and strong interpersonal skills
- Ability to work independently and collaborate effectively in a team-oriented environment
- Self-motivated and disciplined, capable of meeting daily and monthly targets with minimal supervision
Originally posted on Himalayas