General Virtual Assistant
职位：普通虚拟助理 工作时间数：15小时/周 时间表：EST 任务要求：·维护和协调月日历，确保有效的会议，约会和旅行安排管理时间及安排 ·根据客户指定的电子邮件和电话调用 ·准备和编辑报告，演示文档，同时保持一个有组织的文件系统以轻松获取 ·协助登录过程和为新员工进行面试 ·帮助准备会议议程，记录会议，并确保及时向参与者发送材料 · 维护公司网站和 Eventbrite 页面，确保最新信息显示 ·通过对组织活动的潜在参与者进行调查来支持组织的活动，如教育人员，品牌或社区内的兴趣群体 · 对组织可以申请并协助申请过程中的可能赠款和合作伙伴关系进行研究 · 用最大的谨慎和专业性处理敏感和机密信息 · 与其他团队成员和部门有效合作以确保无的工作流程和实现组织目标 · 设置和发送月度新闻通讯，并监测 Mailchimp 的开放率，退会订阅和其他已建立的 KPI · 包括但不限于社交媒体发布，数字营销管理在内的基本社交媒体管理 · 其他将分配的临时任务要求：·作为普通虚拟助理或相关角色的经验证明是优势，但不是必需的 ·熟悉像 Mailchimp 这样的营销自动化软件以及 Eventbrite 这样的事件管理和门票网站 ·强大的办公软件和通信工具的熟练 ·对网上日历和安排知识 （例如日历，谷歌日历）· 优秀的口头和书面英语沟通能力 · 谨慎和处理机密信息的能力 · 卓越的电话，电子邮件和即时消息通信技能 · 高组织性和细节化；能够高效地优先考虑多项任务 ·适应性和主动思维 · 在一个以团队为导向的环境中独立工作的能力 · 自律和有组织性；能在有限监督下持续执行 原始于喜马拉雅地区发布
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Position: General Virtual Assistant
Number of hours: 15 hours/week
Schedule: EST
Tasks required:
- Maintain and coordinate monthly calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
- Manage emails and phone calls as assigned by the client
- Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
- Assist in the onboarding process and setting up interviews for new employees
- Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
- Maintain the companys website and Eventbrite page ensuring that the latest information is displayed
- Provide support by doing surveys for prospective participants to the organizations events like educators, brands, or interested groups within communities
- Conduct research on possible grants and partnerships that the organization can apply to and assist in the application process
- Handle sensitive and confidential information with the utmost discretion and professionalism
- Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
- Set up and send out monthly newsletters and monitor the open rates, unsubscribes, and other established KPIs on Mailchimp
- Basic social media management including, but not limited to, social media posting, digital marketing management
- Other ad hoc tasks that would be assigned
Requirements:
- Proven work experience as a General Virtual Assistant or relevant role is an advantage but not required
- Familiarity with marketing automation software like Mailchimp and event management and ticketing website like Eventbrite is required
- Strong proficiency in office software and communication tools
- Knowledge of online calendars and scheduling (ex. Calendly, Google Calendar)
- Excellent verbal and written English communication skills
- Discretion and the ability to handle confidential information
- Excellent phone, email and instant messaging communication skills
- Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
- Adaptability and a proactive mindset
- Ability to work independently and in a team-oriented environment
- Self-disciplined and organized; able to consistently perform with limited supervision
Originally posted on Himalayas