Operations Associate
职位简介：我们正在寻找一个非常有能力的运营和执行助理来支持我们的内部运作和高级领导团队。这个混合角色融合了传统的行政协助与战略操作支持。理想候选人是系统思想家，在远程环境中繁荣，擅长管理多项优先事项，并知道如何优化过程，同时保持高水平的谨慎和专业性。责任：·提供包括日历管理，收件箱组织，会议准备和旅行协调在内的全面执行支持。·管理日常内部运营查结果，优化工作流程和记录 SOPs. ·协调内部通信并确保团队间的无信息流动。·支持招聘和集成过程，保持内部记录，协助人力资源相关任务。·监测和报告内部项目业务 KPIs,最后期限和进展情况。·通过创建议程，记忆录和确保及时跟踪行动项目的组织和领导内部会议。· 维护和完善数字系统，包括项目管理工具和内部数据库。· 在领导要求之上与外部供应商和合作伙伴进行联系。· 经营，行政或执行支持角色至少有3年以上的经验。·在快速发展的远程环境中支持 C 级或执行领导层取得了证明成功。· 在谷歌工作空间，Excel/Sheets,Slack,Zoom 以及 ClickUp,Asana 或 Trello 等项目管理平台方面具有强大的技术能力。· 专注于细节的卓越书面和口头沟通技能。· 优秀的组织和时间管理能力。·自主创业者，能够预测需求并独立工作。·经验开发和改善工作流程，文档和内部过程。·舒适使用机密信息和保持自由裁量权的工作。
查看英文原文
This is a remote position.
About Teams Squared:
We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.
Job Description:
We are seeking a highly capable Operations & Executive Assistant to support our internal operations and senior leadership team. This hybrid role blends traditional executive assistance with strategic operational support. The ideal candidate is a systems thinker who thrives in remote environments, excels at managing multiple priorities, and knows how to optimize processes while maintaining a high level of discretion and professionalism.
Responsibilities:
· Provide comprehensive executive support including calendar management, inbox organization, meeting preparation, and travel coordination.
- Manage day-to-day internal operations—track deliverables, optimize workflows, and document SOPs.
- Coordinate internal communications and ensure seamless information flow across teams.
- Support hiring and onboarding processes, maintain internal records, and assist with HR-related tasks.
- Monitor and report on operational KPIs, deadlines, and progress for internal projects.
- Organize and lead internal meetings by creating agendas, taking minutes, and ensuring timely follow-up on action items.
- Maintain and improve digital systems including project management tools and internal databases.
- Liaise with external vendors and partners as needed on behalf of leadership
Requirements
- Minimum of 3+ years experience in operations, administration, or executive support roles.
- Proven success in supporting C-level or executive leadership in fast-paced, remote environments.
- Strong technical proficiency in Google Workspace, Excel/Sheets, Slack, Zoom, and project management platforms such as ClickUp, Asana, or Trello.
- Exceptional written and verbal communication skills with high attention to detail.
- Excellent organizational and time management abilities.
- Self-starter with the ability to anticipate needs and work independently.
- Experience developing and improving workflows, documentation, and internal processes.
- Comfortable working with confidential information and maintaining discretion.
Benefits
- Opportunity for 100% remote work.
- Competitive compensation package.
- Access to tools and platforms that support your work.
- Continuous learning and growth opportunities.
If you are passionate about operational excellence and thrive when providing high-impact support to leadership, we encourage you to apply!
Note: Only shortlisted candidates will be contacted for further discussions.
Teams Squared is an equal opportunity employer, valuing diversity and inclusivity.
Originally posted on Himalayas