Executive Assistant w/ Bookkeeping exp
职位：经验管理的执行助理 工作时间数：40小时/周 时间表：EST 所需任务：·维护和协调行政日程，确保有效的会议，约会和旅行安排的时间管理和计划 ·管理电子邮件，输入订单以及更新跟踪器/文件 ·必要时处理客户服务支持 ·作为高管与内部/外部利益相关者之间的首要联系点，包括查看和优先考虑电子邮件和电话通话 ·规划，预订和组织复杂的国际旅游路线，包括航班，住宿和地面运输。· 准备和编辑报告，演讲和文件，同时保持一个有组织的档案系统，以便轻松获取 •协助制定会议议程，记录会议日程表并确保及时向参与者分发材料 ·管理支出报告，收据和高管退款，保持精确的记录和追踪开支 ·通过进行研究，收集数据以及协助项目协调和后续工作提供项目支持 ·尽量自由裁量和专业化处理敏感和机密信息 ·积极识别和解决行政问题，展示以解决方案为导向的方式。·与其他团队成员和部门有效合作，确保无的工作流程和实现组织目标 · 应分配的其他临时任务要求：· 必须具有3年的职业经验作为 C 级高管虚拟执行助理或相关角色 · 大专学位或相等经验优先 · 会计背景优先 ·熟悉当前技术，如桌面共享，云服务和 VoIP （GSuite,Zoom,Slack,Asana,Notion 等）· 在办公软件和通信工具方面有强大的技能 · 使用会计软件 （具体是 Quickbooks & Excel）的知识。· 网络日历和安排知识 (Calendly,Google Calendar) · 优秀的口头和书面英语沟通技能 · 谨慎和处理机密信息的能力 · 卓越的电话，电子邮件和即时通信沟通能力 · 高组织性和细节化；能够高效地优先考虑多项任务 ·适应性和主动思维 ·专业态度和强大的互联网关系
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Position: Executive Assistant with Bookkeeping Experience
Number of hours: 40 hours/week
Schedule: EST
Tasks required:
- Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
- Manage emails, input orders, and updating tracker/sheet
- Handled customer service support when needed
- Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls
- Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation
- Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
- Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
- Manage expense reports, receipts, and reimbursements for executives, maintaining accurate records and tracking expenditures
- Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
- Handle sensitive and confidential information with the utmost discretion and professionalism
- Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
- Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
- Other ad hoc tasks that would be assigned
Requirements:
- Must have 3 years' work experience as a Virtual Executive Assistant for C-level executives or a relevant role
- Bachelor’s degree or equivalent experience is preferred
- Background in accounting is preferred
- Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
- Strong proficiency in office software and communication tools
- Has knowledge with using accounting software (specifically Quickbooks & Excel)
- Knowledge of online calendars and scheduling (Calendly, Google Calendar)
- Excellent verbal and written English communication skills
- Discretion and the ability to handle confidential information
- Excellent phone, email and instant messaging communication skills
- Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
- Adaptability and a proactive mindset
- Professional demeanor and strong interpersonal skills
- Ability to work independently and in a team-oriented environment
Originally posted on Himalayas