Remote Executive Assistant to the President & CEO (Operation Focused)
我们正在寻找一个积极和高度组织的执行助理来支持使命驱动的非营利组织的首席执行官。这个角色是完美的，以电子邮件和日历管理，个人任务协调和实施组织系统方面的经验为主导的个体。你将在简化运作和创造职业和个人任务效率方面发挥关键作用。作为上机过程的一部分，你将开发标准操作程序 (SOP) 并设置 Notion 个人操作系统以增强协作和沟通。此外，你将协调 CEO,他的妻子和其他团队成员之间的任务以确保无的工作流程。时间表：周一至星期五，早上8点到下午5点 CT 付款范围：每月1000美元~1500美元责任 ·管理 CEO 的电子邮件收件箱，重视优先事项和及时回应。·协调 CEO 的专业和个人日历，安排会议，并调整家庭和工作承诺。·制定和维护日常运营 SOP 来简化工作流程。·利用 Notion 创建一个个人操作系统合作和任务跟踪。·支持个人任务如购物订单，餐饮规划协调和家族后勤。· 处理捐助者管理任务，包括跟踪更新和组织语音备忘录。·提供一般行政支持并协助团队沟通。·保持前30名潜在客户清单，以主动的推广提醒。· 在 Notion 和 HubSpot 中进行捐赠者的沟通和管理。· 对个人供应商，基金会和公司的研究和寻求。· 学历学士学位在企业管理，通信或相关领域。· 3年以上担任执行助理或类似职位经验。·经过电子邮件管理，日程协调和任务委托方面的经验。· 经验创建和管理 SOP,以及使用 Notion 为组织的工具。· 卓越的组织和时间管理技能。·强大的书面和口头沟通能力。·熟悉 HubSpot,Notion,Slack,Zoom,Fireflies 或微软团队等远程协作工具。技术要求：·可靠的高速互联网连接 （50Mbps 下载和10 Mbps 上传）. ·现代笔记本电脑或桌面计算机具有多核处理器 （Intel i5或相应）.
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We are seeking a proactive and highly organized Executive Assistant to support the CEO of a mission-driven nonprofit organization. This role is perfect for a detail-oriented individual with experience in email and calendar management, personal task coordination, and implementing organizational systems. You will play a pivotal role in streamlining operations and creating efficiency in both professional and personal tasks.
As part of the onboarding process, you will develop standard operating procedures (SOPs) and set up a personal operating system in Notion to enhance collaboration and communication. Additionally, you’ll coordinate tasks between the CEO, his wife, and other team members to ensure seamless workflows.
Schedule:
Monday - Friday, 8:00 AM to 5:00 PM CT
Pay Range:
$1,000–$1,500 per month
Responsibilities
- Manage the CEO’s email inbox, focusing on prioritization and timely responses.
- Coordinate the CEO’s professional and personal calendar, scheduling meetings, and aligning family and work commitments.
- Develop and maintain SOPs for daily operations to streamline workflows.
- Utilize Notion to create a personal operating system for collaboration and task tracking.
- Support personal tasks such as grocery ordering, meal planning coordination, and family logistics.
- Handle donor management tasks, including tracking updates and organizing voice memos.
- Provide general administrative support and assist with team communications.
- Maintain top 30 prospect list with proactive outreach reminders
- Triage donor communications and manage in Notion and HubSpot
- Research and prospecting for individual donors, foundations, and corporations
Requirements
- Bachelor’s degree in Business Administration, Communications, or a related field.
- 3+ years of experience as an Executive Assistant or in a similar role.
- Proven experience in email management, calendar coordination, and task delegation.
- Experience creating and managing SOPs and using tools like Notion for organization.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Familiarity with remote collaboration tools like HubSpot, Notion, Slack, Zoom, Fireflies, or Microsoft Teams.
Technical Requirements:
- Reliable high-speed internet connection (50 Mbps download and 10 Mbps upload).
- A modern laptop or desktop computer with a multi-core processor (Intel i5 or equivalent).
Benefits
- Opportunity to work with a nonprofit organization driving impactful change.
- Remote-first approach with a collaborative and supportive team.
- Comprehensive onboarding process to ensure your success.
- PTO and performance bonuses.
- Professional growth opportunities in a mission-driven environment.
Originally posted on Himalayas